Project Assistant IV

The University Of Chicago; Chicago (IL); On-site; USD 40,000 - 60,000; Full time

Job summary

A prestigious urban research university in Chicago is seeking an administrative assistant to support research faculty with daily operations, manage correspondence, prepare reports, and assist with financial matters. The ideal candidate must exhibit proficiency in Microsoft Office, possess excellent communication skills, and be self-motivated. Strong multitasking abilities and independence in handling tasks under pressure are essential for success. This position plays a vital role within a collaborative academic environment.

Qualifications

• Proven ability to work effectively without supervision in a pressured environment.
• Ability to prioritize the work of multiple projects with constant interruptions.
• Experience in clerical support related to financial management and communication.

Responsibilities

• Assist research faculty with day-to-day administrative operations of research projects.
• Manage correspondence, prepare manuscripts, coordinate meetings, and make travel arrangements.
• Assist with financial matters, including processing purchase orders and travel reimbursements.
• Prepare and disseminate comprehensive announcements, agendas, minutes, and reports.

Skills

Proficiency with Microsoft Office suite

Excellent verbal and written communication skills

Self-motivation

Ability to multitask

Job description

* Assist research faculty with managing and organizing day-to-day administrative operations of research projects and Center programming.* Provide clerical support for assigned faculty members including: manage correspondence, prepare manuscripts and presentations, coordinate meetings, and make travel arrangements.* Manage special projects, organize and coordinate individual and group meetings and special events.* Assist with financial matters, including assisting in the continuous improvement of overall financial management, budget performance, and strategic planning of assigned research projects, including processing purchase orders, invoices, travel reimbursements, and other payment/billing activities. Ensure individual expenditures are charged to the appropriate account.* Prepare and disseminate comprehensive announcements, agendas, minutes, reports and other materials.* Provide back-up support to other faculty, when needed.* Other duties as assigned.* Proficiency with Microsoft Office suite required.* Self-motivated, work independently, and in an organized manner prioritizing the work of multiple projects with constant interruptions.* Excellent verbal and written communication skills required as well as the ability to work with a variety of people at different levels (faculty, administrators, etc.).* Work independently yet accept direction when needed. Handle a large volume of work often restricted by deadlines.* Multitask and work independently as well as a team member. Proven ability to work effectively without supervision in a pressured environment.* Anticipate faculty member's needs and act accordingly.**Education, Experience, or Certifications:** **Education:**When applying, the document(s) **MUST** be uploaded via the **My Experience** page, in the section titled **Application Documents** of the application.The University of Chicago is an urban research university that has driven new ways of thinking since 1890. Our commitment to free and open inquiry draws inspired scholars to our global campuses, where ideas are born that challenge and change the world.We empower individuals to challenge conventional thinking in pursuit of original ideas. Students in the College develop critical, analytic, and writing skills in our rigorous, interdisciplinary core curriculum. Through graduate programs, students test their ideas with UChicago scholars, and become the next generation of leaders in academia, industry, nonprofits, and government.To learn more about the university click here