Residency Program Coordinator

The University Of Chicago; Chicago (IL); On-site; USD 50,000 - 70,000; Full time

Job summary

A prestigious academic institution is seeking a Program Coordinator to manage residency program activities, ensuring compliance with ACGME standards and facilitating communication between residents and administration. The role requires excellent communication and interpersonal skills, as well as proficiency in managing sensitive information and coordinating recruitment activities. Ideal candidates have prior experience in an academic medical center and are detail-oriented problem solvers. This is an opportunity to contribute to the success and integrity of a leading residency program.

Qualifications

• Previous experience within an Academic Medical Center environment.
• Ability to handle sensitive and confidential situations.
• Independence in decision making and judgment.

Responsibilities

• Coordinate residency program activities and ensure compliance.
• Oversee residency recruitment and manage scheduling.
• Facilitate communication between residents and administration.

Skills

Verbal and written communication skills

Interpersonal and customer service skills

Problem-solving skills

Attention to detail

Tools

Word processing applications

Spreadsheets

Databases

Job description

* Meets regularly with the Program Director providing guidance regarding significant program issues.* Interprets ACGME, National, and State accrediting policies to support compliance.* Administration of Clinical Competency Committee, Program Evaluation Committee, and Residency Selection Committee, Program Administration, and Faculty Meetings by providing agenda and minutes.* Provides administrative supervision and support to residents.* Acts as a liaison between residents and administration when needed; ensuring compliance with all ACGME requirements.* Interacts with Department secretary and Special Project Coordinator for New Innovations.* Initiates and maintains Program Letters of Agreement and all necessary documents for outside rotations.* Orchestrates recruitment process, information from ERAS, and coordinating events on interview day.* Performs all Match responsibilities and corresponds with applicants, candidates and newly matched interns.* Coordinates orientation for new residents in conjunction with the GME office.* Manages necessary national data base systems with entry and updates of resident information.* Manages resident tracking, evaluations, procedure logs, duty hours, and current resident files.* Has access to digital records of past residents for ongoing requests and correspondence.* Verifies trainees certification for temporary license, tracks and processes initial paperwork for visas.* Attends mandatory residency coordinator ACGME meeting.* Distributes monthly resident schedules when necessary to hospital staff.* Receives, sorts, responds to incoming program correspondence.* Facilitate and oversight of payments of petty cash < $100 and major purchases >$100.* Assist in ACGME Self Study, Site Visit, and CLER visit.* Plans annual department events, graduation, outings, dinners. Informs residents of policy and procedure changes with assistance from GME.* Update the annual Residency Manual.* Coordinates and interprets requirements of the training program, including accreditation, duty schedules, evaluation process, resident/fellowship recruitment, Match process, orientation and employees relations.* Has a moderate/high level of authority in reporting and ensuring compliance with procedures regarding licensing, moonlighting, annual contracts, and initial and re-credentialing of trainees.* Performs other related work as needed.* Previous experience within an Academic Medical Center environment.* Previous experience in graduate medical education.* Excellent verbal and written communication skills.* Excellent interpersonal and customer service skills.* Ability to handle public contacts with courtesy, clarity, and diplomacy.* Ability to handle sensitive and confidential situations and information with absolute discretion.* Excellent problem-solving skills.* Ability to follow an issue through to resolution.* Considerable skill in working both independently and as a team member.* Proficiency with word processing applications, spreadsheets, and databases.* High attention to detail and the ability to perform multiple tasks, and excellent organizational skills.* Independence in decision making and judgment, ability to work with minimal supervision, and function both as a team member and be involved in program problem solving.When applying, the document(s) **MUST** be uploaded via the **My Experience** page, in the section titled **Application Documents** of the application.The University of Chicago is an urban research university that has driven new ways of thinking since 1890. Our commitment to free and open inquiry draws inspired scholars to our global campuses, where ideas are born that challenge and change the world.We empower individuals to challenge conventional thinking in pursuit of original ideas. Students in the College develop critical, analytic, and writing skills in our rigorous, interdisciplinary core curriculum. Through graduate programs, students test their ideas with UChicago scholars, and become the next generation of leaders in academia, industry, nonprofits, and government.To learn more about the university click here