Project Assistant IV

Biological Sciences Division at the University of Chicago; Chicago (IL); On-site; USD 32,662 - 47,830; Part time

Benefits offered by this job

Health benefits

Retirement plans

Paid time off

Job summary

A respected academic division is seeking a Project Assistant IV to manage daily administrative tasks for research faculty in Chicago. The role involves scheduling, assisting with logistics, and managing recruitment processes. Ideal candidates will have proficiency in Microsoft Office, strong communication skills, and at least three years of office experience. This position offers an hourly pay rate ranging from $23.71 to $34.72, with a standard 40 hours per week schedule.

Qualifications

• Bachelor’s degree preferred for enhanced qualification.
• Three years of office experience required.
• Hospital or academic medical center experience preferred.

Responsibilities

• Coordinate daily administrative needs for researchers.
• Assist with travel arrangements and conference logistics.
• Manage recruitment and update faculty calendars.
• Handle financial matters and process appropriations.

Skills

Proficiency with Microsoft Office suite

Excellent verbal communication skills

Excellent written communication skills

Self-motivated and organized

Ability to multitask

Education

High school diploma or equivalent

Bachelor’s degree preferred

Job description

About The Department

General Internal Medicine (GIM) has a rich tradition at the University of Chicago, dating back to the founding of the medical school in 1927. With the rising prominence of medical subspecialties after World War II, the Department of Medicine reaffirmed its commitment to GIM in 1969: 'Every trainee must receive intensive, comprehensive training in General Medicine as an optimal base for advanced training, whether in a subspecialty or General Internal Medicine.' Under the leadership of Dr. Alvin Tarlov (Chair of Medicine, 1968‑81), the University of Chicago led a national effort to reestablish academic sections of General Internal Medicine. In 1973, the Section of General Internal Medicine was organized to include separate GIM inpatient, outpatient, and consultation services. The Section of General Internal Medicine assumed responsibility for housestaff training and for relationships with community hospitals. A fellowship program was established for trainees interested in academic GIM and educational leadership. With support from our Department Chairs since 1968, GIM research has flourished at the University of Chicago, with faculty recognized as national leaders in medical ethics, health economics and policy, health services and outcomes research.

Job Information

Job Summary

Under limited supervision, the Project Assistant IV will coordinate the daily administrative needs for several researchers and their project staff. Update and maintain the calendars of assigned faculty. Assist with the logistics of travel arrangements, lodging, and program schedules for conferences and special events. Manage the administration of the recruitment of new personnel. This is an Academic Discretion position.

Responsibilities

• Assist research faculty with managing and organizing day‑to‑day administrative operations of research projects and Center programming.
• Provide clerical support for assigned faculty members including: manage correspondence, prepare manuscripts and presentations, coordinate meetings, and make travel arrangements.
• Manage special projects, organize and coordinate individual and group meetings and special events.
• Assist with financial matters, including aiding in the continuous improvement of overall financial management, budget performance, and strategic planning of assigned research projects, processing purchase orders, invoices, travel reimbursements, and other payment/billing activities. Ensure individual expenditures are charged to the appropriate account.
• Prepare and disseminate comprehensive announcements, agendas, minutes, reports and other materials.
• Provide back‑up support to other faculty, when needed.
• Other duties as assigned.

Competencies

• Proficiency with Microsoft Office suite required.
• Self‑motivated, work independently, and in an organized manner prioritizing the work of multiple projects with constant interruptions.
• Excellent verbal and written communication skills required as well as the ability to work with a variety of people at different levels (faculty, administrators, etc.).
• Work independently while accepting direction when needed. Handle a large volume of work often restricted by deadlines.
• Multitask and work independently as well as a team member. Proven ability to work effectively without supervision in a pressured environment.
• Anticipate faculty member’s needs and act accordingly.

Education, Experience, or Certifications

Education

• High school diploma or equivalent required.
• Bachelor’s degree preferred.

Experience

• Three years of office experience required.
• Hospital or academic medical center experience preferred.

Pay Range

$23.71 – $34.72 per hour.

Required Documents

• Resume/CV
• Cover Letter

When applying, the document(s) MUST be uploaded via the My Experience page, in the section titled Application Documents of the application.

Benefit Eligibility

Yes. The University of Chicago offers a wide range of benefits programs and resources for eligible employees, including health, retirement, and paid time off.

Pay Rate Type

Hourly

Scheduled Weekly Hours

40

Union

024- Local 743, I.B.T. Clerical

Job is Exempt

No

Drug Test Required

No

Health Screen Required

No

Motor Vehicle Record Inquiry Required

No

Posting Date

2026‑03‑02

Posting Statement

The University of Chicago is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender, gender identity, or expression, national or ethnic origin, shared ancestry, age, status as an individual with a disability, military or veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.
Job seekers in need of a reasonable accommodation to complete the application process should call 773‑702‑5800 or submit a request via Applicant Inquiry Form.
All offers of employment are contingent upon a background check that includes a review of conviction history. A conviction does not automatically preclude University employment. Rather, the University considers conviction information on a case‑by‑case basis and assesses the nature of the offense, the circumstances surrounding it, the proximity in time of the conviction, and its relevance to the position.
The University of Chicago's Annual Security & Fire Safety Report (Report) provides information about University offices and programs that provide safety support, crime and fire statistics, emergency response and communications plans, and other policies and information. The Report can be accessed online at: http://securityreport.uchicago.edu. Paper copies of the Report are available, upon request, from the University of Chicago Police Department, 850 E. 61st Street, Chicago, IL 60637.