Administrative Assistant

The University Of Chicago; Chicago (IL); On-site; USD 50,000 - 70,000; Full time

Job summary

A prestigious urban research university is seeking an experienced administrator to provide high-level support to leadership. The ideal candidate will have a strong background in project management, excellent verbal and writing skills, and the ability to handle confidential information. This role includes coordinating communication within the university and relieving leaders of administrative duties. The candidate should be comfortable working in a diverse academic healthcare setting and fostering collaborative relationships.

Qualifications

• Previous experience in an administrative support role.
• Experience leading a sizable, complex project.
• Ability to handle confidential materials.
• Proficiency in interacting with diverse professionals.

Responsibilities

• Provides high-level administrative support for a leader.
• Coordinates information flow from leader's office.
• Relieves leaders of administrative responsibilities.
• May staff Board of Directors meetings.

Skills

Project management concepts

Strong verbal and writing skills

Analytical skills

Organizational skills

Proficiency in Microsoft Office

Job description

Provides confidential and high-level administrative support for a leader. Stays informed of activities relating to University programs and initiatives, apprising the leader of issues when deemed necessary. Coordinates information flow from leader's office to University. May staff Board of Directors meetings. Relieves leaders of administrative responsibilities.**Preferred Qualifications****Education:** **Experience:** Previous experience in an administrative support role.Previous experience in progressively responsible administrative support roles within an academic healthcare setting.Experience leading at least one sizable, complex project, preferably serving multiple and/or competing constituencies. **Preferred Competencies** Knowledge of project management concepts and best practices, such as resource allocation, budget, and schedule management, as well as the standard methods for communicating project updates to leadership. Ability to manage competing priorities, work simultaneously on multiple initiatives, and meet deadlines. Ability to handle confidential and sensitive materials and situations. Strong verbal and writing skills; ability to communicate clearly and effectively. Proficiency in Microsoft Office.Strong analytical and organizational skills. Proficiency in interacting comfortably with a wide range of professionals, from physicians and nurses to senior executives, faculty, and staff, fostering familiarity and a sense of comfort in a diverse academic healthcare environment.Ability to develop collaborative relationships throughout the organization. Familiarity working in an academic medical center environment. When applying, the document(s) **MUST** be uploaded via the **My Experience** page, in the section titled **Application Documents** of the application.The University of Chicago is an urban research university that has driven new ways of thinking since 1890. Our commitment to free and open inquiry draws inspired scholars to our global campuses, where ideas are born that challenge and change the world.We empower individuals to challenge conventional thinking in pursuit of original ideas. Students in the College develop critical, analytic, and writing skills in our rigorous, interdisciplinary core curriculum. Through graduate programs, students test their ideas with UChicago scholars, and become the next generation of leaders in academia, industry, nonprofits, and government.To learn more about the university click here