Project Assistant Energy

Snc-Lavalin; Oak Ridge, Northern (TN, KY); Hybrid; USD 42,000 - 71,000; Full time

Benefits offered by this job

Medical

Dental

Vision

Company-paid life

Paid Time Off

401(k)

Employee stock purchase plan

Job summary

AtkinsRéalis is seeking an Administrative Assistant to support daily office operations at our Oak Ridge site. The role includes filing, data entry, and mail handling, along with visitor management and security checks.

You will coordinate travel, expenses, meetings, and catering while maintaining supplies and assisting with procedural writing and document editing. Ideal candidates have a high school diploma, 2+ years in a similar role, and strong MS Office and editing skills, with excellent

Qualifications

• High school diploma or equivalent required.
• Minimum two years experience as an Administrative Assistant; five years preferred.
• Proven MS Office and PDF editor skills; strong editing abilities.
• Strong communication, organizational and detail orientation are essential.

Responsibilities

• Perform general office duties: filing, copying, scanning, mailing and data entry.
• Greet visitors, manage sign-in and security requirements.
• Process mail and shipments; arrange travel and expenses.
• Coordinate meetings, update calendars and arrange catering.
• Maintain office supplies and equipment; support ISMS principles.
• Prepare correspondence, assist in procedures and edit documents.

Skills

Two years administrative experience

Five years preferred

Strong communication

Excellent organization

Attention to detail

Procedure writing

Technical editing

Interfacing at all levels

MS Office proficiency

Education

High school diploma or equivalent

Tools

Microsoft Office

Foxit PDF Editor

Job description

Job Description Overview

• Your role Stops work without fear of reprisal for unsafe conditions potentially affecting personnel safety or environmental risk.
• Performs general office duties - filing, copying, faxing, scanning, mailing and data entry.
• Greets and processes visitors’ requests upon arrival and handles sign-in log and security requirements.
• Handles incoming and outgoing mail and shipments (internal and external).
• Arranges travel through internal or outside agents and completes expense reports as requested.
• Coordinates meetings and updates calendars and schedules and arranges catering needs as requested.
• Handles routine maintenance requests as they are related to office equipment and the facility and directs routine office services vendors as appropriate.
• Orders and maintains office supplies, janitorial supplies and coffee supplies.
• Provides reprographics and document assembly support for various tasks.
• Prepares correspondence from rough draft through distribution.
• Assists in writing procedures and provides technical editing support.
• Formats and edits various documents and prepares weekly or monthly reports.
• Reconciles Purchasing Card expense receipts and prepares expense reports for cardholders of business credit cards.
• Prepares and submits Electronic Purchasing Requisitions (EPRs) for procurements of supplies and equipment and maintains cost tracking for Basic Ordering Agreements.
• Assists the technical organizations in organizing and cataloging supply inventory and ordering supplies as necessary.
• Maintains and updates various databases using MS Excel.
• Assists Facility Manager in conducting and recording the Plan of the Day (POD) and Plan of the Week (POW).
• Prepares and issues Standing Orders (SO) and Stop/Suspend Work Orders at the direction of the Facility Manager.
• Updates and maintains various notebooks for the Operations group (i.e., Control Room books and Evolution books).
• Processes, records and files Work Packages for the Operations and Maintenance groups.
• Processes, records and files Radiological Controls (RADCON) records for the RADCON group.
• Coordinates recycling efforts for building.
• Processes telephone requests for new phone installations and relocations for building.
• Provides back-up support to other administrative assistants.
• Supports the execution of Integrated Safety Management System (ISMS) guiding principles and core functions and the Isotek Safety Culture.
• Performs other duties as assigned.

About you

• High school diploma or equivalent.
• Minimum two (2) years’ experience as an Administrative Assistant.
• Five (5) years preferred.
• Advanced knowledge of Microsoft Office, Foxit PDF Editor.
• Procedure writing and technical editing skills preferred.
• Strong communication, verbal and written skills.
• Excellent organization skills and attention to detail.
• Ability to interface at all levels of the organization and with the customer.
• Applicants selected will be subject to a federal background investigation and must meet eligibility requirements for access to classified information or matter.
• Applicants must have Real ID compliant identification to access the work location.
• U.S. citizenship requires for AtkinsRéalis/Isotek Systems, LLC project positions.
• Must be a U.S. citizen in order to be considered.

Rewards & benefits

At AtkinsRéalis, our values—Safety, Integrity, Collaboration, Innovation, and Excellence—are more than just words. They are the foundation of who we are and how we work. These principles shape our culture, guide our decisions, and inspire us to create an environment where every team member feels empowered to grow, succeed, and make a meaningful impact.

• medical
• dental
• vision
• company-paid life
• short- and long-term disability benefits
• employer-matched 401(k) with 100% vesting
• employee stock purchase plan
• Paid Time Off
• leaves of absences options
• flexible work options
• recognition and employee satisfaction programs
• employee assistance program
• voluntary benefits

You can review our comprehensive benefits page here.

About AtkinsRéalis

We’re AtkinsRéalis, a world-class engineering services and nuclear organization. We connect people, data and technology to transform the world's infrastructure and energy systems. Together, with our industry partners and clients, and our global team of consultants, designers, engineers and project managers, we can change the world. We're committed to leading our clients across our various end markets to engineer a better future for our planet and its people. Find out more.

Compensation

Expected compensation range is between $42,000 - $71,000 annually depending on skills, experience, and geographical location.

Equal Opportunity

AtkinsRéalis is an equal opportunity, Drug-Free employer EOE/Veteran/Disability Please review AtkinsRéalis’ Equal Opportunity Statement here.

Privacy

AtkinsRéalis cares about your privacy and is committed to protecting your privacy. Please consult our Privacy Notice our Careers site to know more about how we collect, use and transfer your Personal Data. By submitting your personal information to AtkinsRéalis, you confirm that you have read and accept our Privacy Notice.

Agency Note

Note to staffing and direct hire agencies: In the event a recruiter or agency who is not on our preferred supplier list submits a resume/candidate to anyone in the company, AtkinsRéalis family of companies, we explicitly reserve the right to recruit and hire the candidate(s) at our discretion and without any financial obligation to the recruiter or agency. https://careers.atkinsrealis.com/recruitment-agencies

Employment

Worker Type Employee Job Type Regular At AtkinsRéalis, we seek to hire individuals with diverse characteristics, backgrounds and perspectives. We strongly believe that world-class talent makes no distinctions based on gender, ethnic or national origin, sexual identity and orientation, age, religion or disability, but enriches itself through these differences.