Project Assistant Energy

Snc-Lavalin; Oak Ridge (TN); On-site; USD 42,000 - 71,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401(k) with vesting

Employee stock purchase plan

Paid Time Off

Flexible work options

Job summary

Snc-Lavalin is seeking a Project Assistant Energy at our Oak Ridge, TN office to support daily administrative operations. You will handle data entry, travel arrangements, procurement processes, and documentation editing, ensuring safety and efficiency. Strong MS Office and communication skills are essential.

Role requires at least two years of experience, a high school diploma, and U.S. citizenship with background checks.

Qualifications

• High school diploma or equivalent required.
• Minimum two years’ administrative experience preferred.
• Advanced knowledge of Microsoft Office and Foxit PDF Editor required.
• Procedure writing and technical editing skills preferred.
• Strong written and verbal communication; excellent organizational skills.
• Ability to interface at all levels of the organization and with customers.
• U.S. citizenship and background check required; Real ID for access to work location.

Responsibilities

• Perform general office duties: filing, copying, faxing, scanning, mailing and data entry.
• Greet visitors and manage sign-in, security requirements, and logbooks.
• Coordinate travel and complete expense reports.
• Schedule meetings, update calendars, and arrange catering as needed.
• Order and maintain office and coffee supplies; manage mail and shipments.
• Produce weekly or monthly reports and assist in document preparation and editing.
• Maintain and update databases using MS Excel; support ISMS practices.

Skills

MS Office

Foxit PDF Editor

Attention to detail

Organization

Communication skills

Education

High school diploma or equivalent

Tools

MS Office

Foxit PDF Editor

Job description

Job Description Overview

We are seeking a Project Assistant Energy, to join our Team in our Oak Ridge, TN office. Your role stops work without fear of reprisal for unsafe conditions potentially affecting personnel safety or environmental risk.

Performs general office duties - filing, copying, faxing, scanning, mailing and data entry.

Greets and processes visitors’ requests upon arrival and handles sign-in log and security requirements.

Handles incoming and outgoing mail and shipments (internal and external).

Arranges travel through internal or outside agents and completes expense reports as requested.

Coordinates meetings and updates calendars and schedules and arranges catering needs as requested.

Handles routine maintenance requests as they are related to office equipment and the facility and directs routine office services vendors as appropriate.

Orders and maintains office supplies, janitorial supplies and coffee supplies.

Provides reprographics and document assembly support for various tasks.

Prepares correspondence from rough draft through distribution.

Assists in writing procedures and provides technical editing support.

Formats and edits various documents and prepares weekly or monthly reports.

Reconciles Purchasing Card expense receipts and prepares expense reports for cardholders of business credit cards.

Prepares and submits Electronic Purchasing Requisitions (EPRs) for procurements of supplies and equipment and maintains cost tracking for Basic Ordering Agreements.

Assists the technical organizations in organizing and cataloging supply inventory and ordering supplies as necessary.

Maintains and updates various databases using MS Excel.

Assists Facility Manager in conducting and recording the Plan of the Day (POD) and Plan of the Week (POW).

Prepares and issues Standing Orders (SO) and Stop/Suspend Work Orders at the direction of the Facility Manager.

Updates and maintains various notebooks for the Operations group (i.e., Control Room books and Evolution books).

Processes, records and files Work Packages for the Operations and Maintenance groups.

Processes, records and files Radiological Controls (RADCON) records for the RADCON group.

Coordinates recycling efforts for building.

Processes telephone requests for new phone installations and relocations for building.

Provides back-up support to other administrative assistants.

Supports the execution of Integrated Safety Management System (ISMS) guiding principles and core functions and the Isotek Safety Culture.

Performs other duties as assigned.

About you

High school diploma or equivalent.

Minimum two (2) years’ experience.

Administrative Assistant preferred.

Advanced knowledge of Microsoft Office, Foxit PDF Editor.

Procedure writing and technical editing skills preferred.

Strong communication, verbal and written skills.

Excellent organization skills and attention to detail.

Ability to interface at all levels of the organization and with the customer.

Applicants selected will be subject to a federal background investigation and must meet eligibility requirements for access to classified information or matter.

Applicants must have Real ID compliant identification to access the work location.

U.S. citizenship required for AtkinsRéalis/Isotek Systems, LLC project positions. Must be a U.S. citizen in order to be considered.

Rewards & benefits

At AtkinsRéalis, our values—Safety, Integrity, Collaboration, Innovation, and Excellence—are more than just words. They are the foundation of who we are and how we work. These principles shape our culture, guide our decisions, and inspire us to create an environment where every team member feels empowered to grow, succeed, and make a meaningful impact. Depending on your employment status, AtkinsRéalis benefits may include the following:

• medical
• dental
• vision
• company-paid life and short- and long-term disability benefits
• employer-matched 401(k) with 100% vesting
• employee stock purchase plan
• Paid Time Off
• leaves of absences options
• flexible work options
• recognition and employee satisfaction programs
• employee assistance program
• voluntary benefits

About AtkinsRéalis

We’re AtkinsRéalis, a world-class engineering services and nuclear organization. We connect people, data and technology to transform the world's infrastructure and energy systems. Together, with our industry partners and clients, and our global team of consultants, designers, engineers and project managers, we can change the world. We’re committed to leading our clients across our various end markets to engineer a better future for our planet and its people.

Expected compensation range

Expected compensation range is between $42,000 - $71,000 annually depending on skills, experience, and geographical location.

Employment Details

Worker Type Employee Job Type Regular At AtkinsRéalis, we seek to hire individuals with diverse characteristics, backgrounds and perspectives. We strongly believe that world-class talent makes no distinctions based on gender, ethnic or national origin, sexual identity and orientation, age, religion or disability, but enriches itself through these differences.

Equal Opportunity

AtkinsRéalis is an equal opportunity, Drug-Free employer EOE/Veteran/Disability Please review AtkinsRéalis’ Equal Opportunity Statement here.

We strongly believe that world-class talent makes no distinctions based on gender, ethnic or national origin, sexual identity and orientation, age, religion or disability, but enriches itself through these differences.