Project Assistant

Telligen; West Des Moines (IA); Hybrid; USD 50,000 - 65,000; Full time

Job summary

Telligen, a leading population health management organization based in the United States, seeks a Project Assistant to provide technical and administrative support across multiple contracts. This hybrid position involves coordinating documentation, meetings, and deliverables while maintaining files and schedules with confidentiality and timeliness.

Ideal candidates have a two-year degree in a related field and at least two years of project administrative experience, with strong MS Office

Qualifications

• Requires a two-year degree in business, healthcare, IT, or related field.
• 2 years of project administrative support experience.
• Ability to handle confidential information and meet deadlines.
• Proven multi-tasking and problem-solving skills.
• Willingness to travel up to 5% locally.

Responsibilities

• Prepare documentation to support team and maintain project plans.
• Take meeting minutes and track action items.
• Assist with drafting and formatting project documents and presentations.
• Coordinate documentation from multiple sources.
• Schedule onsite and offsite meetings and manage travel logistics.
• Monitor deliverables, data processing, and reporting schedules.
• Escalate issues through proper channels and communicate with customers.
• Ensure files are up to date and accurate.
• Assist with onboarding new hires and calendar management.

Skills

Project administration

Confidential information handling

Deadline driven

Multi-tasking

Problem solving

Microsoft Office

Windows

Education

Two-year degree in business/healthcare/IT

Tools

Windows

Microsoft Office

Multiple software environments

Job description

As a Project Assistant, you will be responsible for providing technical and project administrative support for various contracts/customers.

This is a hybrid position.

What You'll Do:

• Prepares documentation to support team and creates,updates and monitors timeliness of project plans
• Takes meeting minutes and documents action items
• Assists with writing and formatting project documents, technical papers and presentations
• Coordinates project documentation from multiple sources
• Communicates with internal/external customers in a professional manner
• Escalates issues through appropriate channels, following established hierarchical protocols between clinical and non-clinical staff members
• Performs support functions including scheduling onsite and off-site meetings and conference calls, answering phones, monitoring email inboxes, ordering supplies, copying and distributing correspondence
• Coordinates schedules for team members
• May create a master planning calendar of contract events
• Coordinates set up for new hires
• Ensures files are up to date and accurate
• Monitors status of deliverables, data processing and reporting schedules
• Reports variations or discrepancies to management
• Ensures files are up to date and accurate
• Performs miscellaneous duties as assigned

Required Skills and Experience:

• Two-year degree in business, healthcare, IT or related field and/or equivalent training and/or experience
• 2 years’ experience in project administrative support
• Demonstrated ability working with confidential information and in a deadline driven environment
• Demonstrated ability to effectively multi-task and problem solve
• 5% local and overnight travel
• Intermediate knowledge and experience with Windows and all Microsoft Office products
• Ability to work within multiple software environments
• Because of the nature and immediacy of the work, the ability to maintain regular and predictable attendance is essential

Preferred Skills and Experience:

• Keyboarding equivalent 50 words or more per minute
• Federal contracts: Knowledge of Section 508 compliance and associated document formatting preferred
• For certain contracts ability to effectively guide members to appropriate member benefit information

Who We Are:

Telligen is one of the most respected population health management organizations in the country. We offer clinical, analytical, and technical expertise to support local, Tribal, and national partners, state and federal government programs, and employers and health plans.

Over our 50-year history, health care has evolved - and so have we. What hasn't changed is our deep commitment to those we serve. Our success is built on our ability to adapt, respond to client needs and deliver innovative, mission-driven solutions.

Our business is our people and we’re seeking talented individuals who share our passion and are ready to take ownership, make an impact and help shape the future of health.

Benefits:

A general description of the benefits and other compensation available for this position can be found in Telligen's Benefits Summary.

We’re on a mission to transform lives and economies by improving health.

Ownership:

As a 100% employee-owned company, our employee-owners drive our business and share in our success.

Community:

We show up - for our clients, our communities and each other. Being a responsible corporate partner is part of who we are.

Ingenuity:

We value bold ideas and calculated risks. Innovation thrives when we challenge the status quo and listen to diverse perspectives.

Integrity:

We foster a respectful, inclusive, and collaborative environment built on trust and excellence.

Thank you for your interest in Telligen!

Follow us on Twitter, Facebook, and LinkedIn to learn more about our mission-driven culture and stay up to speed.

While we use artificial intelligence tools to enhance our initial screening process, all applications are thoroughly reviewed by our human recruitment team to ensure a fair and comprehensive evaluation of each candidate.

Telligen and our affiliates are Equal Opportunity Employers and E-Verify Participants.

Telligen will not provide sponsorship for this position. If you will require sponsorship for work authorization now or in the future, we cannot consider your application at this time. We will not accept 3rd party solicitations from outside staffing firms.

Telligen is an equal opportunity employer. Qualified applicants will be considered without regard to race, color, religion, creed, sex, sexual orientation, gender identity, marital status, national origin, age, protected veteran status, disability or any other protected class.

Telligen is committed to ensuring that our employment process is open to all individuals, and provides reasonable accommodations to individuals who need assistance during any part of the employment process due to a disability, medical condition, or physical or mental impairment. Reasonable accommodations are considered on a case-by-base basis.

If you need assistance to navigate Telligen’s careers website or to apply for a position, please send an email to [e-mail]