Project Assistant

BlueScope Buildings North America, Inc.; Visalia (CA); On-site; USD 25,000 - 39,000; Full time

Benefits offered by this job

Health insurance

Paid time off

Sick time

Retirement plan

Flexible schedules

Job summary

BlueScope Buildings North America, Inc. seeks a detail‑oriented Project Assistant to support builder services from our office. You’ll help with project docs, orders, data entry and reporting, working closely with managers, suppliers and customers.

Ideal candidates bring strong organizational skills, Excel proficiency and a collaborative approach to keep projects on track and deliver exceptional service in a fast-paced environment.

Qualifications

• High school diploma or equivalent; relevant experience preferred.
• Experience creating and processing purchase orders.
• Proficiency with Excel, Outlook and Microsoft 365 apps.
• Strong attention to detail with part numbers, quantities and pricing.
• Excellent organizational and time-management skills; multi-priority work.

Responsibilities

• Support project operations: assist managers with documentation, orders, data entry and records.
• Coordinate purchasing: create/ process purchase orders, customer orders and invoices.
• Manage project information: track backlogs, maintain records and reporting.
• Provide admin support: organize meetings, travel, events, day-to-day tasks.
• Support financial processes: invoicing, payments, warranty docs and related tasks.
• Build strong relationships with project managers, engineering, accounting, suppliers and builders.
• Deliver excellent customer service with prompt, professional communication.

Skills

Organizational skills

Attention to detail

Communication

Collaboration

Customer service

Education

Associate degree

Technical degree

Office management certificate

High school diploma

Tools

Microsoft Excel

Outlook

Microsoft 365

Job description

Company Description For over 100 years, BlueScope continues to build on our reputation of quality brands and products, leading technology and a customer-first spirit. Through our global brands, we are one of the largest manufacturers of building solutions in the world. Our diverse, bright and inspired workforce is committed to bettering the communities we serve through breakthrough thinking and innovations. Your goals, ideas and perspective can help shape our future – we look forward to hearing them!

Join Us as a Project Assistant – Supporting Project Success Every Step of the Way! We're seeking a highly organized, detail-oriented, and collaborative Project Assistant to join our Builder Services team. In this role, you'll provide critical project and administrative support that helps ensure projects move efficiently from start to finish. You'll work closely with project managers, builders, suppliers, and internal teams to support project execution, maintain accurate documentation, coordinate communications, and help deliver an exceptional customer experience. This is an exciting opportunity for someone who enjoys problem-solving, multitasking, and working in a fast-paced environment where strong organization and teamwork make a meaningful impact.

Work Environment/Physical Demands Primarily office-based environment with extensive computer and administrative work. Work assignments are frequently deadline-driven and require strong attention to detail. Regular communication with internal teams, customers, suppliers, and business partners. Travel is generally not required; however, training may include a one-week visit to another company office within the first month of employment. To support a healthy work-life balance, we offer flexible work schedules, paid vacation and holiday time, and sick time.

What We Offer Inclusive Culture: A welcoming, equitable environment where diverse perspectives and experiences are valued. Growth Opportunities: Access to professional development, training, and career advancement opportunities. Collaborative Team: Work alongside experienced project professionals who value teamwork, trust, and mutual support. Meaningful Impact: Play an important role in supporting project execution and customer satisfaction. Competitive Benefits: Comprehensive benefits, flexible work options, and a focus on employee well-being.

What You'll Do

• Support Project Operations: Assist project managers with project documentation, order processing, data entry, and maintaining accurate project records.
• Coordinate Purchasing Activities: Create and process purchase orders, customer orders, invoices, and related documentation to support timely project execution.
• Manage Project Information: Monitor project backlogs, maintain records, and support reporting activities to ensure project information remains accurate and up to date.
• Provide Administrative Support: Organize departmental meetings, coordinate travel arrangements, assist with event planning, and support day-to-day administrative needs.
• Support Financial Processes: Assist with invoicing, receiving activities, credit requests, warranty documentation, and other business processes that support project operations.
• Develop Strong Relationships: Collaborate with project managers, engineering teams, accounting personnel, suppliers, sales teams, and builders to support project success.
• Deliver Excellent Customer Service: Respond promptly and professionally to requests while building trust with internal and external stakeholders.
• Support Continuous Improvement: Identify opportunities to improve processes, solve problems efficiently, and contribute to overall team success.

Minimum Qualifications

• High school diploma or equivalent required. Minimum 1 year of purchasing, procurement, order entry, material coordination, project support, or related experience.
• Experience creating and processing purchase orders.
• Intermediate proficiency with Microsoft Excel, Outlook, and Microsoft 365 applications.
• Strong attention to detail and demonstrated accuracy working with part numbers, quantities, pricing, order information, and documentation.
• Strong organizational and time-management skills with the ability to manage multiple priorities in a deadline-driven environment.
• Effective written and verbal communication skills with the ability to collaborate across departments and with external partners.
• Ability to interpret product information, purchasing requirements, and learn new ERP or business systems.
• Demonstrated ability to follow established processes, maintain accurate records, and independently manage tasks through completion.

Preferred Qualifications

• Associate degree, technical degree, office management certificate, or related education.
• Experience in the construction, steel, manufacturing, or building materials industries.
• Experience purchasing fabricated or manufactured products.
• Experience working with ERP, MRP, procurement, or inventory management systems.
• Familiarity with material certifications, supplier documentation, freight/shipping processes, or domestic-content requirements.

What We're Looking For

• We believe that diverse experiences and perspectives drive innovation and success.
• We encourage candidates of all backgrounds to apply.
• You're an ideal fit if you: Have exceptional organizational skills and can effectively manage multiple priorities.
• Communicate clearly and professionally, both verbally and in writing.
• Demonstrate strong attention to detail and follow through on commitments.
• Enjoy working collaboratively and building positive relationships with customers and coworkers.
• Possess strong problem-solving skills and can adapt to changing priorities.
• Have a customer-focused mindset and are committed to delivering high-quality work.
• Maintain a positive attitude and contribute to a supportive team environment.
• Take initiative in developing new skills and expanding your knowledge.

Additional Information The preceding job responsibilities and tasks were designed to indicate the general nature and level of work performed by associates in this job. It is not designed to contain or be interpreted as a comprehensive inventory of all job duties and responsibilities required of associates assigned to this job. Associates may be required to perform other duties as assigned. Additional job competencies, individual goals, and performance measurements are set at the department level. The benefits are just as rewarding as the work at BlueScope. To support our goal, we offer a total compensation plan and an outstanding benefits package that includes health insurance, life insurance, short and long term disability, paid time off, and retirement.

EEO: Employer/M/F/Disabled/Protected Veteran BlueScope is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, sex, sexual orientation, gender identity, age, status, as a protected veteran, among other things, or status as a qualified individual with disability.

We are a global leader in metal coating and painting products for building and construction industries, providing vital components for houses, buildings, structures, vehicles and more. We have built a solid foundation for growth with a diverse portfolio of businesses in some of the largest and fastest growing economies of the world. We are headquartered in Australia, with our people and operations spread across North America, Australia, New Zealand, Pacific Islands and throughout Asia.