Project Assistant

BlueScope North America; Visalia (CA); On-site; USD 42,000 - 64,000; Full time

Benefits offered by this job

Health insurance

Life insurance

Short and long term disability

Paid time off

Retirement

Job summary

BlueScope North America is seeking a highly organized Project Assistant to join our Builder Services team in Visalia, CA. You will provide project and administrative support, coordinate purchasing activities, and help maintain accurate documentation throughout project lifecycles.

You will work with project managers, builders, suppliers, and internal teams to ensure timely project execution, accurate records, and exceptional customer experiences.

Qualifications

• High school diploma or equivalent required.
• Experience with purchasing coordination or project support is desired.
• Strong attention to detail and organizational skills.
• Proficiency with Microsoft Excel, Outlook, and 365 apps.

Responsibilities

• Support Project Operations: assist project managers with project documentation, orders, data entry and records.
• Coordinate purchasing activities: create/process purchase orders, invoices and related docs.
• Manage project information: maintain records and support reporting.
• Provide administrative support: organize meetings, book travel, assist events.
• Support financial processes: invoicing, receipts, warranty docs, etc.
• Develop strong relationships with project managers, engineering, accounting, suppliers and builders.
• Deliver excellent customer service and responsive communication.
• Support continuous improvement by identifying process improvements.

Skills

Microsoft Excel

Microsoft Outlook

Microsoft 365

Education

High school diploma or equivalent

Associate degree (preferred)

Tools

ERP systems

MRP

Job description

Company Description For over 100 years, BlueScope continues to build on our reputation of quality brands and products, leading technology and a customer-first spirit. Through our global brands, we are one of the largest manufacturers of building solutions in the world. Our diverse, bright and inspired workforce is committed to bettering the communities we serve through breakthrough thinking and innovations. Your goals, ideas and perspective can help shape our future – we look forward to hearing them!

Company Description For over 100 years, BlueScope continues to build on our reputation of quality brands and products, leading technology and a customer-first spirit. Through our global brands, we are one of the largest manufacturers of building solutions in the world. Our diverse, bright and inspired workforce is committed to bettering the communities we serve through breakthrough thinking and innovations. Your goals, ideas and perspective can help shape our future – we look forward to hearing them!

Join Us as a Project Assistant – Supporting Project Success Every Step of the Way!

We're seeking a highly organized, detail-oriented, and collaborative Project Assistant to join our Builder Services team. In this role, you'll provide critical project and administrative support that helps ensure projects move efficiently from start to finish. You'll work closely with project managers, builders, suppliers, and internal teams to support project execution, maintain accurate documentation, coordinate communications, and help deliver an exceptional customer experience. This is an exciting opportunity for someone who enjoys problem-solving, multitasking, and working in a fast-paced environment where strong organization and teamwork make a meaningful impact.

Work Environment/Physical Demands

• Primarily office-based environment with extensive computer and administrative work.
• Work assignments are frequently deadline-driven and require strong attention to detail.
• Regular communication with internal teams, customers, suppliers, and business partners.
• Travel is generally not required; however, training may include a one-week visit to another company office within the first month of employment.
• To support a healthy work-life balance, we offer flexible work schedules, paid vacation and holiday time, and sick time.

What We Offer

• Inclusive Culture: A welcoming, equitable environment where diverse perspectives and experiences are valued.
• Growth Opportunities: Access to professional development, training, and career advancement opportunities.
• Collaborative Team: Work alongside experienced project professionals who value teamwork, trust, and mutual support.
• Meaningful Impact: Play an important role in supporting project execution and customer satisfaction.
• Competitive Benefits: Comprehensive benefits, flexible work options, and a focus on employee well-being.

What You'll Do

• Support Project Operations: Assist project managers with project documentation, order processing, data entry, and maintaining accurate project records.
• Coordinate Purchasing Activities: Create and process purchase orders, customer orders, invoices, and related documentation to support timely project execution.
• Manage Project Information: Monitor project backlogs, maintain records, and support reporting activities to ensure project information remains accurate and up to date.
• Provide Administrative Support: Organize departmental meetings, coordinate travel arrangements, assist with event planning, and support day-to-day administrative needs.
• Support Financial Processes: Assist with invoicing, receiving activities, credit requests, warranty documentation, and other business processes that support project operations.
• Develop Strong Relationships: Collaborate with project managers, engineering teams, accounting personnel, suppliers, sales teams, and builders to support project success.
• Deliver Excellent Customer Service: Respond promptly and professionally to requests while building trust with internal and external stakeholders.
• Support Continuous Improvement: Identify opportunities to improve processes, solve problems efficiently, and contribute to overall team success.

Minimum Qualifications

• High school diploma or equivalent required.
• Minimum 1 year of purchasing, procurement, order entry, material coordination, project support, or related experience.
• Experience creating and processing purchase orders.
• Intermediate proficiency with Microsoft Excel, Outlook, and Microsoft 365 applications.
• Strong attention to detail and demonstrated accuracy working with part numbers, quantities, pricing, order information, and documentation.
• Strong organizational and time-management skills with the ability to manage multiple priorities in a deadline-driven environment.
• Effective written and verbal communication skills with the ability to collaborate across departments and with external partners.
• Ability to interpret product information, purchasing requirements, and learn new ERP or business systems.
• Demonstrated ability to follow established processes, maintain accurate records, and independently manage tasks through completion.

Preferred Qualifications

• Associate degree, technical degree, office management certificate, or related education.
• Experience in the construction, steel, manufacturing, or building materials industries.
• Experience purchasing fabricated or manufactured products.
• Experience working with ERP, MRP, procurement, or inventory management systems.
• Familiarity with material certifications, supplier documentation, freight/shipping processes, or domestic-content requirements.

What We're Looking For

We believe that diverse experiences and perspectives drive innovation and success. We encourage candidates of all backgrounds to apply.

You're an ideal fit if you:

• Have exceptional organizational skills and can effectively manage multiple priorities.
• Communicate clearly and professionally, both verbally and in writing.
• Demonstrate strong attention to detail and follow through on commitments.
• Enjoy working collaboratively and building positive relationships with customers and coworkers.
• Possess strong problem-solving skills and can adapt to changing priorities.
• Have a customer-focused mindset and are committed to delivering high-quality work.
• Maintain a positive attitude and contribute to a supportive team environment.
• Take initiative in developing new skills and expanding your knowledge.

If you're looking for an opportunity to contribute to meaningful projects, support a high-performing team, and grow your career in project administration, purchasing coordination, and operations, we'd love to hear from you.

Additional Information

The preceding job responsibilities and tasks were designed to indicate the general nature and level of work performed by associates in this job. It is not designed to contain or be interpreted as a comprehensive inventory of all job duties and responsibilities required of associates assigned to this job. Associates may be required to perform other duties as assigned. Additional job competencies, individual goals, and performance measurements are set at the department level.

The benefits are just as rewarding as the work at BlueScope. To support our goal, we offer a total compensation plan and an outstanding benefits package that includes health insurance, life insurance, short and long term disability, paid time off, and retirement.

EEO: Employer/M/F/Disabled/Protected Veteran

BlueScope is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, sex, sexual orientation, gender identity, age, status, as a protected veteran, among other things, or status as a qualified individual with disability.