Project Assistant Opening

JHC Companies; Portland (OR); On-site; USD 42,000 - 65,000; Full time

Job summary

JHC Companies, in Portland, OR, seeks a Construction Project Assistant to support the project team from our Portland office. You will work alongside the Project Manager, Superintendent, and vendors to ensure resources and information keep projects on schedule.

This role emphasizes organization, proactive problem-solving, and clear communication. If you excel at handling procurement documents, submittals, RFIs, and coordination across trades, you will grow within a family-oriented firm offering

Qualifications

• Experience in the construction industry and understanding of project workflows.
• Strong organizational capabilities and proactive approach to tasks.
• Excellent written and verbal communication across stakeholders.
• Ability to manage multiple deadlines with attention to detail.

Responsibilities

• Assist Project Manager in reviewing subcontractor and vendor proposals.
• Prepare and issue purchasing documents with detailed scopes.
• Expedite schedules, field paperwork, and materials/equipment support.
• Assist with change orders, RFIs, and submittals as needed.
• Attend project meetings and help maintain project documentation.
• Support close-out activities including as-built drawings and warranties.

Skills

Construction exp

Organized

Communication skills

Time management

MS Office

Procore experience

Tools

Procore

MS Office

Job description

JHC Companies has an immediate opening for a Construction Project Assistant in our Portland office. You'll be a key part of our team in a supportive work environment with an excellent benefit package and an outstanding opportunity for personal and professional growth. If you are looking to join a well-respected and talented team of professionals in a dynamic ‘family-culture’ organization, Future career path opportunities include Project Engineer and Project Manager roles.

The function of a Project Assistant (PA) is to maintain, support and monitor internal operations of projects. This role plays an important part in the success of each project. You will work alongside an assigned Project Manager (PM); primary responsibility will be to ensure the Project Manager, Site Superintendent, and additional project stakeholders will have the appropriate resources and information necessary to complete their respectably assigned jobs successfully. As an extension of the Project Manager, the PC is ultimately responsible for understanding and accomplishing the project team’s goals while protecting and promoting the interests of JHC Companies in all matters.

What You'll Do:

PROJECT TEAM SUPPORT

• Assist the Project Manager in reviewing Subcontractor and Vendor proposals during the buy-out process.
• Develop project objectives with the Project Manager by reviewing plans, specifications, and proposals, and determining scopes of work.
• Prepare the pre-submittal log, review it with the Project Manager, and distribute submittal request documentation.
• Prepare and issue purchasing documents (Subcontracts, Purchase Orders, Service Agreements) with detailed scopes of work provided by the Project Manager.
• Support field operations by expediting schedules, field paperwork, and materials/equipment.
• Support the Project Manager with contract generation based on Owner communications regarding agreed-upon scope of work, budget, and schedule.
• Maintain positive relationships with Owners and Subcontractors/Vendors.
• Manage project-specific materials and equipment purchases, including sourcing, vendor relations, ordering, delivery tracking, coordination, and mobilization of temporary field facilities.
• Collect and manage site-specific Job Site Manuals and Material Safety Data Sheets (MSDS) in coordination with the Superintendent and Project Manager, ensuring on-site availability.
• Collaborate with the Superintendent and Project Manager to prepare, collect, and submit Change Orders to the customer; submit Subcontract and Purchase Change Orders to Subcontractors/Vendors upon COR approval.
• Assist and support the Project Manager by attending project meetings with the General Contractor, Owner, and Architect, as workload and project size allow.
• Assist the Project Manager in RFI review, generation, and submission to the AOR/EOR.
• Assist the Project Manager in Submittal review, generation, and submission to the AOR/EOR.
• Distribute RFI and Submittal responses to project stakeholders upon receipt from the AOR/EOR.
• Create and maintain project-specific Outlook distribution groups for Subcontractors and Vendors to distribute ASIs, CCDs, and RFIs upon AOR/EOR approval.

PROJECT CLOSE OUT

• Attend Owner punch list walk-through as needed based on project scope and size, notate items discovered during punch walk and draft and maintain punch list for Project Manager and Superintendent.
• Distribute to project stakeholders project punch list upon review by Project Manager.
• Provide required close out information to the client at the end of the project by following JHC close-out procedure (as-built drawings, O&Ms, warranties, shop drawings, finish schedules).
• Assist Project Manager to make sure the project is 100% closed out with Accounting by collecting all final change orders from Subcontractors/Vendors and issuing final Customer change orders prior to processing of Subcontractors/Vendors retention payments.

PROJECT ASSISTANT AREAS OF GENERAL RESPONSIBILITY

• Foster positive communications and relationships with team members, management, vendors and clients.
• Keep up to date on industry trends and developments.
• Adhere to company policies and procedures.
• Actively participate in meetings as requested by project team.
• Seeks to solve problems with positive energy and a results-driven attitude.

JHC Companies values our employees and proudly provides competitive compensation, and benefits commiserate with candidate’s experience including:

What We’re Looking For:

• Prior experience in the construction industry
• Self-motivated, organized, proactive, and detail-oriented
• Effective written and oral communication skills including proposal and report writing
• Ability to work quickly, manage multiple and conflicting deadlines, and establish priorities
• Proficient with Microsoft Office Suite
• Comfortable networking with clients and colleagues to develop and maintain professional relationships
• Possess solid time management and follow-through skills
• Proven ability to work as part of a multi-disciplinary team
• Procore experience a plus; training provided

JHC Commercial, LLC is an Equal Opportunity Employer anda Drug-Free Workplace