Project Assistant (Administrative)

EMCOR Group; Richmond (VA); On-site; USD 42,000 - 54,000; Full time

Benefits offered by this job

Competitive salary

Comprehensive benefits package

Job summary

EMCOR Group, a leading mechanical/electrical contractor in the eastern U.S., seeks a Project Assistant (Administrative) in Richmond, VA. You will support the Project Manager and project team, handling correspondence, reports, and document control to ensure projects stay on schedule and within budget.

Role requires strong communication, organization, and the ability to work on-site full-time; familiarity with MS Office and project workflows is preferred.

Qualifications

• Must have work authorization in the United States on a full-time basis.
• 1–3 years receptionist or admin experience in a professional setting.
• 1–3 years customer service experience.
• High school diploma or equivalent.

Responsibilities

• Provide administrative support to Project Manager and team.
• Prepare and present reports, spreadsheets, and correspondence.
• Assist with document control and electronic file management.
• Learn and use project software as required by client and project.
• Support planning and scheduling of site meetings and events.
• Adhere to company policies, procedures, and safety programs.
• Meet upstream contractual requirements for on-site work.

Skills

Excellent written and verbal comms

Ability to manage multiple projects

Strong organizational skills

Education

High School Diploma or equivalency

Tools

Microsoft Word

Microsoft Excel

Lotus Notes

Typing

Job description

About Us

We are one of the leading mechanical contractors in the eastern United States. Our construction and service (mechanical and electrical) experience includes a broad range of commercial and government projects, including data centers, hospitals, sports stadiums, convention centers, hotels, and research laboratories.

Job Summary

Job Title: Project Assistant (Administrative)

Location: Richmond, VA 23227

Reports to: Project Management

FLSA Status: Non-Exempt

The Project Assistant assists the company in meeting its objectives and goals by supporting the Project Manager and project team who is responsible for overseeing and directing assigned commercial construction projects taking appropriate actions to ensure projects are completed on time, within budget and with defined resources. The Project Assistant provides the required administrative support to the Project Manager and project team members to comply with Company procedures and practices as well as the upstream client/customer requirements.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Include the following. Other duties may be assigned.

• Administratively assist with the execution and management of the terms of project contracts.Prepare and present computer-generated spreadsheets and reports.
• Preparing documentation to include general correspondence, matrices, and records as they relate to project site operations.
• At the direction of Project Manager perform administrative duties and responsibilities up to and including document control, electronic file management and email electronic management.
• May be required to learn software platforms required for specific projects as mandated by the upstream client for the reporting of payroll, subcontractor and related project documentation.
• Support in the planning and scheduling of project site meetings and events.
• Comply with all company operating policies, procedures, and safety programs as established.
• Ability to meet upstream contractual requirements for working on site full-time.

SUPERVISORY RESPONSIBILITIES

None.

QUALIFICATIONS

To perform this job successfully, the individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

You must be work authorized in the United States on a full‑time basis without the need for employer sponsorship now or in the future. The Company cannot offer employment to F-1 (student) visa holders who require employer sponsorship in the future or cannot work now on a full‑time basis.

PREFERRED EDUCATION AND EXPERIENCE

• One to three years of receptionist or administrative experience in a professional environment.
• One to three years of customers service skills.
• High School Diploma or equivalency.

COMPUTER SKILLS

• Direct experience with Microsoft Office Word, and Excel.
• Lotus Notes familiarity preferred.
• Must be an experienced typist.

REQUIRED ATTRIBUTES

• Must possess excellent written and verbal communications skills, and organizational skills.
• Must possess excellent customer service skills.
• Must demonstrate ability to effectively organize and manage multiple projects
• Must demonstrate technical skills in receptionist and related assignments.
• Must demonstrate integrity in the execution of work assignments.
• Strong attention to detail is required.
• Must demonstrate ability to work independently and exhibit initiative in the execution of work assignments.
• Must demonstrate commitment to company values.

LANGUAGE SKILLS

Must have the demonstrated ability to effectively communicate, cooperate, and collaborate with multiple levels of employees, government agencies, general and subcontractors, and suppliers.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit, see, talk, and hear. The employee is regularly required to use hands to finger, handle, or feel objects, tools, or controls. The employee is regularly required to walk, reach with hands and arms, climb or balance and stoop, kneel, crouch, or crawl. The employee may occasionally lift and/or move up to twenty-five (25) pounds. Specific vision abilities required by the job include close vision, distance vision, peripheral vision, depth perception, and the ability to adjust focus.

While performing the duties of this job, the employee will be regularly required to commute to field locations.

We offer our employees a competitive salary and comprehensive benefits package and are always looking for individuals with the talent and skills required to contribute to our continued growth and success. Equal Opportunity Employer/Veterans/Disabled.

Equal Opportunity Employer

As a leading provider of mechanical and electrical construction, facilities services, and energy infrastructure, we offer employees a competitive salary and benefits package and we are always looking for individuals with the talent and skills required to contribute to our continued growth and success. Equal Opportunity Employer/Veterans/Disabled.

Affirmative Action Policy

Please review ourAffirmative Action Policy (https://emcorgroup.icims.com/icims2/servlet/icims2?module=AppInert&action=download&id=125308&hashed=-730695144).