Project Assistant

Australia-Employment; Tampa (FL); On-site; USD 50,000 - 60,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Life and AD&D insurance

Long term disability insurance

Employee Assistance Program (EAP)

401(k) / IRA or other retirement plan

Flexible Spending Accounts (pre tax)

Job summary

Jobot is seeking a Project Assistant in Tampa, FL to support planning, tracking, reporting and cross-team communication on legal projects. In this role you will help organize timelines, prepare status reports, and coordinate among attorneys, paralegals, consultants, and clients to ensure timely delivery.

You will also assist with budgeting, data management, and document preparation across firm systems, requiring strong attention to detail and the ability to work independently in a fast-paced

Qualifications

• Bachelor's degree preferred; relevant experience may substitute
• 2+ years in project coordination or legal/professional services
• Experience in a law firm or construction/real estate environment
• Strong organizational and time-management skills
• Excellent written and verbal communication
• Attention to detail and accuracy
• Proficiency with Microsoft Office; familiarity with PM tools
• Ability to work independently and with cross-functional teams

Responsibilities

• Assist with planning, coordinating, and tracking legal projects from inception through completion
• Maintain project timelines, task lists, and deliverables; follow up with internal teams to ensure deadlines are met
• Prepare and organize project documentation, status reports, and internal summaries
• Coordinate communication among attorneys, paralegals, consultants, and clients as needed
• Support budgeting and cost tracking by monitoring expenses, invoices, and project-related data
• Schedule and organize meetings, prepare agendas, and document action items
• Assist with matter intake, file organization, and data management within firm systems
• Identify potential project issues or risks and elevate appropriately
• Provide general administrative and project support to attorneys and firm leadership as needed

Skills

Organizational skills

Time management

Communication

Attention to detail

Collaboration

Independent work

Education

Bachelor's degree

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Document management tools

Project management tools

Job description

Project Assistant

$50000 - $60000 per year | Tampa, FL | On-site | Permanent

A bit about us:

We are a nationally recognized law firm focused on commercial real estate, land use, development, and complex business matters.

The firm represents owners, developers, investors, lenders, and institutions on projects that shape communities and drive economic growth.

With decades of combined experience, we are known for our strategic, results-oriented approach and its deep understanding of the legal, regulatory, and business realities clients face.

The firm advises clients at every stage of a project or transaction—from entitlements and acquisitions through construction, financing, leasing, and disposition—while also providing skilled advocacy in disputes when challenges arise.

Why join us?

• Medical insurance
• Dental insurance
• Vision insurance
• Life and AD&D insurance
• Long term disability insurance
• Employee Assistance Program (EAP)
• 401(k) / IRA or other retirement plan
• Flexible Spending Accounts (pre tax options)
• Competitive salaries based on experience and role

Job Details

The Project Assistant / Project Coordinator will play a key role in ensuring matters and initiatives are executed efficiently, on time, and in alignment with client expectations. This individual will support project planning, tracking, reporting, and communication across teams, with a strong focus on organization, accuracy, and responsiveness.

Key Responsibilities

• Assist with planning, coordinating, and tracking legal projects and client matters from inception through completion
• Maintain project timelines, task lists, and deliverables; follow up with internal teams to ensure deadlines are met
• Prepare and organize project documentation, status reports, and internal summaries
• Coordinate communication among attorneys, paralegals, consultants, and clients as needed
• Support budgeting and cost tracking by monitoring expenses, invoices, and project-related data
• Schedule and organize meetings, prepare agendas, and document action items
• Assist with matter intake, file organization, and data management within firm systems
• Identify potential project issues or risks and elevate appropriately
• Provide general administrative and project support to attorneys and firm leadership as needed

Qualifications

• Bachelor’s degree preferred; relevant experience may be considered in lieu of degree
• 2+ years of experience in a project coordination, legal assistant, or professional services support role
• Prior experience in a law firm or construction/real estate–related environment
• Strong organizational and time-management skills with the ability to manage multiple priorities
• Excellent written and verbal communication skills
• High level of attention to detail and commitment to accuracy
• Proficiency with Microsoft Office (Word, Excel, Outlook); familiarity with document management or project management tools preferred
• Ability to work independently while collaborating effectively with cross-functional teams

Jobot is an Equal Opportunity Employer. We provide an inclusive work environment that celebrates diversity and all qualified candidates receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, age (40 and over), disability, military status, genetic information or any other basis protected by applicable federal, state, or local laws. Jobot also prohibits harassment of applicants or employees based on any of these protected categories. It is Jobot’s policy to comply with all applicable federal, state and local laws respecting consideration of unemployment status in making hiring decisions.

Sometimes Jobot is required to perform background checks with your authorization. Jobot will consider qualified candidates with criminal histories in a manner consistent with any applicable federal, state, or local law regarding criminal backgrounds, including but not limited to the Los Angeles Fair Chance Initiative for Hiring and the San Francisco Fair Chance Ordinance.

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