Project Assistant

Crest Operations, LLC; Pineville (LA); Hybrid; USD 36,000 - 48,000; Full time

Job summary

Beta Engineering seeks an organized Project Assistant to support daily administrative tasks for multiple projects in the high‑voltage EPC sector. You will handle communications, document control, and file management, ensuring accurate records and timely transmission of information.

The role requires familiarity with Bluebeam, MS Office, and standard office workflows, along with the ability to coordinate with customers, subcontractors, and internal teams.

Qualifications

• Associates degree preferred; High School diploma with 1–2 years of experience will be considered in lieu of degree.
• 3–5 years of practical experience preferred.
• Knowledge of Microsoft Excel, Word and Outlook.
• Strong background in Bluebeam and network filing and organization systems.
• General knowledge of Microsoft Access is preferred.

Responsibilities

• Submit and receive transmittals to and from customers, subcontractors and work site personnel.
• Review, sort, print, save and file project emails and other correspondence.
• Create, edit and correct outgoing correspondence.
• Create and maintain files of customer acceptance/rejection communications.
• Create and maintain DSRs and job specific spreadsheets.
• File reports, transmittal letters, calculations and manuals.
• Handle FedEx shipping/tracking functions.
• Assemble, organize and hyperlink complex Bluebeam documents.
• Coordinate meeting rooms, agendas and calls with customers and vendors.
• Prepare project documentation including scanning, printing, stamping, filing, boxing and shipping to designated customers and vendors.
• Distribute information to the team.

Education

Associates degree preferred, High School diploma with 1-2 years of experience considered

Tools

Bluebeam

Microsoft Excel

Microsoft Word

Microsoft Outlook

Microsoft Access

Job description

We understand that finding the right place to work isn't easy. At Beta Engineering, we believe in cultivating a team that wins together and takes on the most challenging projects in the high-voltage industry.

We engineer, procure, and construct (EPC) projects for a variety of customers, including those in the utility, industrial, and renewable energy markets. Our work includes substations, transmission lines and more. We help our customers achieve their goals of creating a stronger power grid by reducing risks and identifying innovative solutions for their project challenges.

Our Purpose: We pursue that which challenges us, growing our community to provide critical, creative solutions that achieve extraordinary results.

Our Values: We do what we say, we turn challenges into success and we win together.

The Project Assistant is responsible for performing the daily administrative tasks required to maintain communications and record keeping throughout the life of an individual project or group of projects. Project Assistants also support general office functions within the department and the company as a whole.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Submit and receive transmittals to and from customers, subcontractors and work site personnel.
• Review, sort, print, save and file project emails and other correspondence.
• Creates, edits and corrects outgoing correspondence
• Create and maintain files of customer acceptance/rejection communications.
• Create and maintain DSRs and job specific spreadsheets.
• File reports, transmittal letters, calculations and manuals.
• Handles FedEx shipping/tracking functions.
• Assembles, organizes and hyperlinks complex Bluebeam documents.
• Must be able to work with confidential information and ensure the security of this information
• Coordinates meeting rooms, meeting agendas and calls with customers and vendors
• Preparation of project documentation including scanning, printing, stamping, filing, boxing and shipping to designated customers and vendors.
• Distributes information to the team
• Creates Transmittal Documents
• Interfaces with multiple departments
• Additional responsibilities as requested by Leadership

EXPECTATIONS:

• Performs quality work within deadlines with or without direct supervision.
• Interacts professionally with other employees and customers.
• Works effectively as a team contributor on all assignments.
• Works independently while understanding the necessity for communicating and coordinating work efforts. with other employees and organizations.
• Communicates regularly with supervisor about Department issues.
• Should be self-motivated and a good communicator.
• Must have clean driving record; use of company vehicles is a requirement for this position.

EDUCATION AND EXPERIENCE:

• Associates degree preferred (High School diploma along with 1-2 years of experience will be considered in lieu of associates degree).
• 3-5 years of practical experience preferred.
• Knowledge of Microsoft Excel, Word and Outlook.
• Strong background in Bluebeam and network filing and organization systems.
• General knowledge of Microsoft Access is preferred

WORKING CONDITIONS:

• Office environment with minimal exposure to dust, noise, and other environmental hazards.
• Occasional use of company vehicle for errands.
• Occasional overtime is required to meet project deadlines.

Referral Level: Trades & Skilled

Not eligible for Enhanced Referral

Not eligible for External Referral

At Beta Engineering, we empower our employees to identify innovative solutions and opportunities for future growth. Recognizing that our success begins with our people, we invest in our teams through technical, team building, and leadership training.

Beta is a subsidiary of Crest Industries, and job listings are managed by Crest Operations. Crest owns and operates companies that serve industries including power delivery, manufacturing, natural resources, and specialty chemicals.

Beta Engineering is an affirmative action and equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity, national origin, veteran status, or genetic information.

Beta Engineering is committed to providing access, equal opportunity and reasonable accommodation for individuals with disabilities in employment, its services, programs, and activities. To request information regarding reasonable accommodation, contact your Human Resource Business Partner.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)

Part of the CREST INDUSTRIES family of companies.