Project Assistant

Vedder; New York (NY); Hybrid; USD 50,000 - 60,000; Full time

Benefits offered by this job

Competitive salary

Annual bonus

401(k) matching

Health benefits

Paid time off

Professional development

Hybrid work model

Commuter benefits

Job summary

Vedder's New York office seeks an entry-level Project Assistant to learn across practice areas. You will support paralegals and attorneys with case lifecycle tasks under supervision, gaining hands-on experience with document management, deposition prep, and eDiscovery.

Qualifications include a Bachelor's degree and strong communication, organization, and time-management skills. This hybrid role requires three days in the office and offers a comprehensive rewards package.

Qualifications

• Bachelor's degree required.

Responsibilities

• Assist with initial case setup, data analytics and organization.
• Assist paralegals with eDiscovery tasks.
• Organize and manage case-related documents.
• Prepare case and trial binders.
• Track and input information into platforms.
• Assist with deposition arrangements and witness files; load transcripts.
• Conduct online research including fact-checking and cite checking.
• Support trial logistics and pre-trial planning.
• Assist post-trial tasks and due diligence materials.
• Maintain client files and minutes books.

Skills

Learning quickly

Organization skills

Attention to detail

Verbal communication

Written communication

Under pressure

Multitasking

Time management

Teamwork

Overtime willingness

Education

Bachelor's degree

Tools

MS Word

MS Outlook

MS Excel

PACER

Westlaw

Lexis

Relativity

DocuSign

SharePoint

Job description

Vedder's New York office is seeking a Project Assistant. This is an entry-level position offering a unique opportunity to learn about the various practice areas from the ground up. As a project assistant in these practice areas, you will work under the direct supervision of a paralegal to assist paralegals and attorneys with a variety of tasks and projects within the lifespan of a case. You will also gain foundational knowledge and skills while providing task-based support to the deal teams. No prior experience is required.

As a Project Assistant, your duties will include but not be limited to:

• Assist with the initial case setup, data analytics and organization.
• Assist paralegals with eDiscovery tasks.
• Assist with the organization, filing and management of case-related documents.
• Prepare case and trial binders of relevant information and documents.
• Track, log and input information into various platforms.
• Assist with deposition arrangements and the preparation of witness files; Load, search and pull deposition transcripts and assist with designations.
• Assist with online research including fact-checking, cite checking, expert research, etc.; Pull electronic cases and docket information.
• Assist with trial logistics and pre-trial planning; Provide support at trial, arbitration or mediations.
• Assist paralegals with post-trial briefing and tasks; Review and organize due diligence materials.
• Routinely organize and maintain files related to various transactions.
• Assist with obtaining and completing forms and filing documents.
• Prepare and distribute closing sets (electronic and/or hard copy).
• Follow up, track and organize post-closing items.
• Update and maintain client files and documents (including minute books and client records).
• Update client entity information in client management database.
• Interface with various departments to accomplish tasks Work with various internal departments and outside vendors.
• Annual billable target of 1,050 hours.

Skills & Competencies:

• Ability to learn quickly and apply training to practical issues.
• Excellent organization skills and attention to detail.
• Excellent verbal and written communication skills.
• Ability to work effectively under pressure.
• Ability to multitask and exercise successful time management.
• Ability to work independently and in a team environment.
• Excellent interpersonal skills.
• Willing to work overtime.
• This role is hybrid and will require at least three days of work in the office.

Qualifications & Required Experience:

Bachelor's degree, required.

Computer Skills:

To perform this job successfully, an individual must be proficient in the following software:

• Microsoft Word, Outlook and Excel; Internet Explorer, Edge, or Adobe
• Exposure to PACER, Westlaw, Lexis, Relativity, secured file transfer software, or any litigation database platform is a plus
• Experience in DocuSign, SharePoint, or secured file transferring software is a plus

Compensation Range:

$50,000/yr. to $60,000/yr.

At Vedder, we believe in recognizing and rewarding our employees' contributions. Our comprehensive Total Rewards Package includes:

• Competitive Salary: We offer a competitive base salary commensurate with skills and experience.
• Bonus Program: Discretionary annual bonus program.
• Retirement Planning: Discretionary profit sharing and 401(k) matching to help you plan for your future.
• Health and Wellness: Comprehensive health, dental, and vision plans, along with optional health savings and flexible spending accounts, firm-paid Life and Disability benefits, and wellness programs to support your overall well-being.
• Paid Time Off: Competitive time off package including vacation days, paid holidays, sick time and personal days.
• Professional Development: Opportunities for continuous learning and career growth through firm provided training programs.
• Employee Recognition: Anniversary and Vedder Praise Programs to celebrate your achievements and milestones.
• Work-Life Balance: Hybrid work model and family-friendly policies.
• Additional Perks: Employee discount program, pre-tax commuter benefits, back up child & elder care, Employee Assistance Program (EAP), fitness center discounts and more.

Join Vedder and be part of a team that values hard work and dedication!

Equal Employment Opportunity:

Vedder Price P.C. is an equal opportunity employer. We value and encourage diversity and solicit applications from all qualified applicants without regard to race, color, gender, sex, age, religion, creed, national origin, ancestry, citizenship, marital status, sexual orientation, physical or mental disability (where applicant is qualified to perform the essential functions of the job with or without reasonable accommodations), medical condition, protected veteran status, gender identity, genetic information, or any other characteristic protected by federal, state, or local law. We participate in E-verify.

Applicants who are interested in applying for a position and require special assistance or an accommodation during the process due to a disability should contact the Vedder Recruiting Team at [e-mail].