Legal Practice Assistant - Litigation

Vedder Price; New York (NY); Hybrid; USD 70,000 - 95,000; Full time

Benefits offered by this job

Competitive Salary and Bonus Program

Retirement Planning 401(k) matching

Health, dental and vision plans

Hybrid work model

Job summary

Vedder Price P.C. in New York seeks a Legal Practice Assistant to provide high-level support to attorneys and paralegals. You will handle document processing, editing, travel arrangements, client billing, and other administrative tasks.

Working hours are 9:30 a.m. to 5:30 p.m., with a hybrid work model.

Qualifications

• Bachelor’s degree preferred.
• Minimum of four (4) years of legal practice assistant experience in a law firm.
• Knowledge of Securities Litigation and Enforcement preferred.
• Knowledge of basic Bankruptcy Litigation preferred.
• Ability to work under pressure to meet strict deadlines.

Responsibilities

• Prepare, revise, format, and finalize a wide variety of legal documents.
• Assist attorneys with high volume new client and matter intake applications, conflicts checks, waiver letters and auditor response letters.
• Enter attorney time into the time-keeping system to meet daily deadlines.
• Maintain paper and electronic client and administrative files per firm policies (including email filing in iManage).
• Interact daily with the secretarial team and other departments to support the firm.

Skills

Legal document formatting

Court procedures (New York/Federal)

e-filing

Communication skills

Time management

Calendar management

Billing support

Education

Bachelor’s degree preferred

Tools

Microsoft Office

Adobe

iManage

Job description

Vedder's New York office is looking for a Legal Practice Assistant. This role provides high-level support to attorneys and paralegals, handling document processing and editing, travel arrangements, client billing, and other administrative tasks. Working hours are 9:30 a.m. to 5:30 p.m.

Responsibilities

• Prepare, revise, format, and finalize a wide variety of legal documents
• Assist attorneys with high volume new client and matter intake applications, conflicts checks, waiver letters and auditor response letters
• Accurately enter attorney time into the time‑keeping system to meet daily deadlines
• Establish and maintain paper and electronic client and administrative files in compliance with firm policies including email filing within iManage
• Interact daily with the secretarial team and other departments to facilitate legal support
• Prepare and submit expense reports
• Work closely with Accounting staff to manage high-volume monthly client billings and receivables, meeting billing format and reporting requirements
• Handle and manage travel arrangements, ensuring accuracy and effective communication
• Manage travel itineraries with assistance from the firm’s travel agency
• Arrange client and group meetings with calendar appointments and hospitality arrangements
• Answer, screen and place phone calls to clients and other business associates and respond to client inquiries
• Open, review and route mail as directed
• Provide assistance to other Legal Practice Assistants within the firm when necessary to meet firm and client needs
• Other duties as assigned

Skills & Competencies

• Knowledge in formatting briefs, pleadings and other litigation documents
• Knowledge of e‑filings and New York and Federal Court procedures
• Excellent written and verbal communication skills
• Ability to deal courteously and effectively with others
• Ability to read, interpret and follow instructions
• Ability to work core business hours with flexibility for overtime as required
• Personable, professional, detail‑oriented and a problem solver
• Able to prioritize tasks in a high‑pressure environment
• Strong organizational skills combined with the ability to work independently on several projects at one time

Qualifications & Required Experience

• Bachelor’s degree preferred
• Minimum of four (4) years of legal practice assistant experience in a law firm environment working with multiple attorneys
• Knowledge of and experience in Securities Litigation and Enforcement preferred
• Knowledge of basic Bankruptcy Litigation preferred
• Position requires the ability to work under pressure to meet strict deadlines

Computer Skills

• Microsoft Office Suite and Adobe
• Document Management (iManage) experience a plus

Compensation and Benefits

Compensation Range: $70,000 – $95,000 per year.

We offer a comprehensive Total Rewards Package that includes:

• Competitive Salary: Base salary commensurate with skills and experience
• Bonus Program: Discretionary annual bonus
• Retirement Planning: Discretionary profit sharing and 401(k) matching
• Health and Wellness: Comprehensive health, dental and vision plans, optional health savings and flexible spending accounts, firm‑paid Life and Disability benefits, wellness programs
• Paid Time Off: Vacation days, paid holidays, sick time and personal days
• Professional Development: Continuous learning and career growth opportunities through firm‑provided training programs
• Employee Recognition: Anniversary and Vedder Praise Programs to celebrate achievements and milestones
• Work‑Life Balance: Hybrid work model and family‑friendly policies
• Additional Perks: Employee discount program, pre‑tax commuter benefits, backup child and elder care, Employee Assistance Program (EAP), fitness center discounts and more

Equal Employment Opportunity

Vedder Price P.C. is an equal‑opportunity employer. We value and encourage diversity and solicit applications from all qualified applicants without regard to race, color, gender, sex, age, religion, creed, national origin, ancestry, citizenship, marital status, sexual orientation, physical or mental disability (where qualified to perform the essential functions of the job with or without reasonable accommodations), medical condition, veteran status, gender identity, genetic information or any other characteristic protected by law. We participate in e‑verify. Applicants needing accommodations during the hiring process may contact the Vedder Recruiting Team at [e-mail].