Project Assistant

Vedder Price Careers; New York (NY); Hybrid; USD 50,000 - 60,000; Full time

Benefits offered by this job

Competitive salary package

Hybrid work model

Paid time off

Bonus program

401(k) matching

Health, dental, vision

Professional development

Employee recognition

Commuter benefits

EAP

Job summary

Vedder Price P.C. in New York is seeking an entry-level Project Assistant to support paralegals and attorneys across practice areas. You will learn on the job, assist with case setup, document management, research, and trial support.

No prior experience is required. The role is hybrid, requiring at least three days in the office, and offers exposure to a range of legal tasks and deal-team support.

Qualifications

• No prior experience required.
• Proficient in Microsoft Word, Outlook and Excel.
• Exposure to litigation databases (PACER/Westlaw/Lexis/Relativity) is a plus.
• DocuSign or SharePoint experience a plus.

Responsibilities

• Assist with initial case setup, data analytics and organization.
• Assist paralegals with eDiscovery tasks.
• Organize and manage case-related documents.
• Prepare case and trial binders.
• Track and input information across platforms.
• Assist with deposition arrangements and transcripts.
• Conduct online research including fact-checking and cites.
• Support trial logistics and pre-trial planning.
• Assist with post-trial briefing and due diligence.
• Maintain and organize files for various transactions.
• Assist with forms and filing documents.
• Prepare and distribute closing sets.

Skills

Excellent organization

Attention to detail

Verbal and written communication

Multitasking

Time management

Team collaboration

Overtime willingness

Tools

Microsoft Word

Outlook

Excel

PACER

Westlaw

Lexis

Relativity

DocuSign

SharePoint

Job description

Vedder's New York office is seeking a Project Assistant. This is an entry-level position offering a unique opportunity to learn about the various practice areas from the ground up. As a project assistant in these practice areas, you will work under the direct supervision of a paralegal to assist paralegals and attorneys with a variety of tasks and projects within the lifespan of a case. You will also gain foundational knowledge and skills while providing task-based support to the deal teams. No prior experience is required.

As a Project Assistant, your duties will include but not be limited to:

• Assist with the initial case setup, data analytics and organization.
• Assist paralegals with eDiscovery tasks.
• Assist with the organization, filing and management of case-related documents.
• Prepare case and trial binders of relevant information and documents.
• Track, log and input information into various platforms.
• Assist with deposition arrangements and the preparation of witness files; Load, search and pull deposition transcripts and assist with designations.
• Assist with online research including fact-checking, cite checking, expert research, etc.; Pull electronic cases and docket information.
• Assist with trial logistics and pre-trial planning; Provide support at trial, arbitration or mediations.
• Assist paralegals with post-trial briefing and tasks; Review and organize due diligence materials.
• Routinely organize and maintain files related to various transactions.
• Assist with obtaining and completing forms and filing documents.
• Prepare and distribute closing sets (electronic and/or hard copy).
• Follow up, track and organize post-closing items.
• Update and maintain client files and documents (including minute books and client records).
• Update client entity information in client management database.
• Interface with various departments to accomplish tasks Work with various internal departments and outside vendors.
• Annual billable target of 1,050 hours.
• Ability to learn quickly and apply training to practical issues.
• Excellent organization skills and attention to detail.
• Excellent verbal and written communication skills.
• Ability to work effectively under pressure.
• Ability to multitask and exercise successful time management.
• Ability to work independently and in a team environment.
• Excellent interpersonal skills.
• Willing to work overtime.
• This role is hybrid and will require at least three days of work in the office.

Qualifications & Required Experience:

Computer Skills:

To perform this job successfully, an individual must be proficient in the following software:

• Microsoft Word, Outlook and Excel; Internet Explorer, Edge, or Adobe
• Exposure to PACER, Westlaw, Lexis, Relativity, secured file transfer software, or any litigation database platform is a plus
• Experience in DocuSign, SharePoint, or secured file transferring software is a plus

Compensation Range: $50,000/yr. to $60,000/yr.

At Vedder, we believe in recognizing and rewarding our employees' contributions. Our comprehensive Total Rewards Package includes:

• Competitive Salary: We offer a competitive base salary commensurate with skills and experience.
• Bonus Program: Discretionary annual bonus program.
• Retirement Planning: Discretionary profit sharing and 401(k) matching to help you plan for your future.
• Health and Wellness: Comprehensive health, dental, and vision plans, along with optional health savings and flexible spending accounts, firm-paid Life and Disability benefits, and wellness programs to support your overall well-being.
• Paid Time Off: Competitive time off package including vacation days, paid holidays, sick time and personal days.
• Professional Development: Opportunities for continuous learning and career growth through firm provided training programs.
• Employee Recognition: Anniversary and Vedder Praise Programs to celebrate your achievements and milestones.
• Work-Life Balance: Hybrid work model and family-friendly policies.
• Additional Perks: Employee discount program, pre-tax commuter benefits, back up child & elder care, Employee Assistance Program (EAP), fitness center discounts and more.

Join Vedder and be part of a team that values hard work and dedication!

Vedder Price P.C. is an equal opportunity employer. We value and encourage diversity and solicit applications from all qualified applicants without regard to race, color, gender, sex, age, religion, creed, national origin, ancestry, citizenship, marital status, sexual orientation, physical or mental disability (where applicant is qualified to perform the essential functions of the job with or without reasonable accommodations), medical condition, protected veteran status, gender identity, genetic information, or any other characteristic protected by federal, state, or local law. We participate in E-verify.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.