Legal Practice Assistant

VP CA LLP; Los Angeles (CA); Hybrid; USD 65,000 - 95,000; Full time

Benefits offered by this job

Hybrid work model

Health and Wellness

Paid Time Off

Professional Development

Employee discounts

Commuter benefits

Job summary

Vedder Price P.C. seeks a Legal Practice Assistant to support transactional attorneys and paralegals in our Finance & Transactions practice group. The role involves document processing, extensive travel arrangements, timekeeping, client billing, and high-level client service.

Responsibilities include preparing and revising legal documents, conflict checks, and maintaining client files while coordinating with accounting for billing. A hybrid work model and comprehensive benefits are offered.

Qualifications

• Minimum of two years of legal secretarial experience in a law firm.
• Ability to work under pressure and meet deadlines.
• Knowledge of corporate transaction practice and closing processes.
• Proficiency in legal terminology.

Responsibilities

• Prepare, revise, format and finalize a wide variety of legal documents.
• Assist attorneys with new client applications and conflict checks.
• Enter attorney time into the timekeeping system daily/weekly.
• Maintain paper and electronic client and administrative files per firm policy.
• Coordinate travel arrangements domestically and internationally, with travel agency support.
• Help with client billing and receivables in the billing format and reporting.
• Answer phones, screen calls, and respond to client inquiries.
• Open, review and route mail; support other practice assistants as needed.
• Provide general administrative support to the Finance & Transactions group.

Skills

Legal secretarial experience

Timekeeping entry

Client communication

Travel arrangements

Billing support

Tools

Word

Excel

Job description

Vedder's Chicago office is seeking a Legal Practice Assistant. The Legal Practice Assistant provides support to transactional attorneys and paralegals in the firm’s Finance & Transactions practice group resulting in a high level of client service; document processing and editing; managing extensive and detailed travel arrangements; high volume processing of new business intake; preparing and submitting attorney expenses; inputting attorney time entries; handling extensive and intricate client billing; responding to client inquiries via phone and email; arranging meetings and conferences for internal groups and related to business development activities; coordinating calendars; monitoring incoming mail, faxes and e-mails; maintaining and updating client files and other tasks.

As a Legal Practice Assistant, your job duties will include but not be limited to:

• Prepare and revise, format and finalize a wide variety of legal documents
• Assist attorneys with new client applications and conflict checks
• Accurately enter attorney time into timekeeping system to meet daily/weekly deadlines
• Establish and maintain paper and electronic client and administrative files in compliance with current Firm policies
• Interact on a daily basis with departments within the Firm to facilitate highest possible legal support
• Prepare and submit expense reports
• Work closely with Accounting Department staff to prepare client billings and receivables to meet client billing format and reporting requirements
• Proficiency with making and managing travel arrangements with assistance of travel agency to ensure all aspects of travel are made accurately and communicated effectively for extensive travel both in the U.S. and abroad (i.e., air, hotel, car, train, meeting rooms, travel memberships accounts and the like)
• Answer, screen and place phone calls to clients and other business associates and respond to client inquiries
• Open, review and route mail as directed
• Provide assistance to other Legal Practice Assistants within Firm whenever necessary to meet Firm and client needs
• Knowledge of corporate transaction legal practice, including closing processes
• Knowledge of legal terminology
• Excellent written and verbal communication skills
• Ability to deal courteously and effectively with others
• Ability to read, interpret and follow instructions
• Ability to work core business hours with flexibility for overtime, as required
• Personable, professional, detailed-oriented and a problem solver
• Able to prioritize tasks in a high-pressure environment
• Strong organizational skills combined with the ability to work independently and be resourceful with problem solving

Qualifications & Required Experience:

• Minimum of two (2) years of legal secretarial experience in a law firm required; experience as an Executive Assistant a plus
• Position also requires the ability to work under pressure to meet strict deadlines

Computer Skills:

To perform this job successfully, an individual must be proficient in the following software:

• Proficient in Word
• Excel

Compensation Range:

$65,000/yr. to $95,000/yr.

At Vedder, we believe in recognizing and rewarding our employees' contributions. Our comprehensive Total Rewards Package includes:

• Competitive Salary: We offer a competitive base salary commensurate with skills and experience.
• Bonus Program: Discretionary annual bonus program.
• Retirement Planning: Discretionary profit sharing and 401(k) matching to help you plan for your future.
• Health and Wellness: Comprehensive health, dental, and vision plans, along with optional health savings and flexible spending accounts, firm-paid Life and Disability benefits, and wellness programs to support your overall well-being.
• Paid Time Off: Competitive time off package including vacation days, paid holidays, sick time and personal days.
• Professional Development: Opportunities for continuous learning and career growth through firm provided training programs.
• Employee Recognition: Anniversary and Vedder Praise Programs to celebrate your achievements and milestones.
• Work-Life Balance: Hybrid work model and family-friendly policies.
• Additional Perks: Employee discount program, pre-tax commuter benefits, back up child & elder care, Employee Assistance Program (EAP), fitness center discounts and more.

Join Vedder and be part of a team that values hard work and dedication!

Vedder Price P.C. is an equal opportunity employer. We value and encourage diversity and solicit applications from all qualified applicants without regard to race, color, gender, sex, age, religion, creed, national origin, ancestry, citizenship, marital status, sexual orientation, physical or mental disability (where applicant is qualified to perform the essential functions of the job with or without reasonable accommodations), medical condition, protected veteran status, gender identity, genetic information, or any other characteristic protected by federal, state, or local law. We participate in E-verify.

Applicants who are interested in applying for a position and require special assistance or an accommodation during the process due to a disability should contact the Vedder Recruiting Team at [e-mail].

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.