PROJECT ASSISTANT

Block Iron & Supply Company; Madison (WI); On-site; Full time

Benefits offered by this job

Health Insurance

Dental Insurance

Vision Insurance

Life Insurance

401(k) Plan with Company Match

Job summary

A construction materials supplier in Madison is hiring a Project Assistant to provide essential administrative support to the project management team. Responsibilities include coordinating tasks, maintaining project documentation, and ensuring effective communication. Candidates must have a High School Diploma, excellent organizational skills, and proficiency in software tools. This full-time position offers a dynamic work environment with benefits including health, dental, and retirement plans.

Qualifications

• Proficient with administrative tools and software.
• Capable of multitasking and prioritizing tasks.
• Strong interpersonal skills and attention to detail.

Responsibilities

• Coordinate administrative tasks for the project management team.
• Maintain project documentation and assist in scheduling.
• Communicate project changes to the team.

Skills

Organizational skills

Attention to detail

Communication skills

Proficiency with computer software

Education

High School Diploma or equivalent

Job description

Position:Full-Time | Monday–Friday | 8:00 AM–5:00 PM| Madison Branch - In Office
Required Education:High School Diploma or GED
Benefits:Health, Dental, Vision, Life Insurance, Long-Term/Short-Term Disability, Accident Insurance, Critical Illness Insurance, ID Theft Protection, 401(k) Plan with Company Match

Position Overview

The Project Assistant provides essential support to the project management team by coordinating administrative tasks, maintaining project documentation, and assisting with pricing, scheduling, and communication needs. This role ensures Division 8 project workflows are organized, efficient, and accurate. The ideal candidate is highly organized, detail-oriented, and capable of managing multiple priorities in a fast-paced environment.

Duties & Responsibilities

Review pricing requests (including narratives, plans, and specifications) and provide the project management team with a consolidated list of changes.

Draft and send project welcome emails to customers within the time frame established by the Project Manager.

Review meeting minutes and schedule updates from the General Contractor, communicating any changes to the project management team.

Monitor email frequently throughout the day to stay current and prevent delays in communication.

Submit hardware packaging requests for all new projects within the time frame outlined by the Project Manager.

Review and properly save returned shop drawings, providing the project management team with detailed lists of changes and open items.

Review the team’s project timeline regularly, communicating upcoming quote expiration dates, deadlines, required deliverables, and any potential risks.

Perform general administrative tasks as needed to support the project management team.

Minimum Qualifications

High School Diploma or equivalent

Proficiency with computer software and administrative tools

Strong organizational skills with the ability to multitask and prioritize

Exceptional accuracy and attention to detail

Strong work ethic, sense of urgency, and ability to meet strict deadlines

Excellent interpersonal and communication skills

Block Iron & Supply provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.