Project Assistant

Integrated Resources Inc.; Lexington (KY); On-site; USD 40,000 - 55,000; Full time

Job summary

A staffing firm is seeking a candidate for a library coordination role in Lexington, KY. Responsibilities include coordinating library access, data entry, and supporting various administrative tasks. Ideal candidates will have strong communication skills, attention to detail, and familiarity with Microsoft Office and library functions. This position offers an opportunity to engage in special projects within a supportive team environment.

Qualifications

• Proven ability to manage multiple tasks efficiently.
• Experience with document formatting and library functions.
• Ability to provide real-time progress updates.

Responsibilities

• Coordinate library access and archive activities.
• Provide administrative, planning, and logistical support.
• Data entry and processing including citation management.

Skills

Oral communication

Written communication

Organizational skills

Attention to detail

Microsoft Office proficiency

Education

Experience in library functions

Tools

Microsoft Office

Adobe Professional

PubMed

EndNote

Reference Manager

Job description

A Few Words About UsIntegrated Resources, Inc is a premier staffing firm recognized as one of the tri-states most well-respected professional specialty firms. IRI has built its reputation on excellent service and integrity since its inception in 1996. Our mission centers on delivering only the best quality talent, the first time and every time. We provide quality resources in four specialty areas: Information Technology (IT), Clinical Research, Rehabilitation Therapy and Nursing.

Job Description

Responsibilities

• The position will coordinate cross-functional support for library access and archive activities. This requires an individual who is capable of working independently to reach goals and who will actively seek input from team members when needed. Prior library or documentation experience is helpful. A familiarity with scientific and medical terminology is strongly preferred.
• 50% coordinator for special programs, presentations and projects for Library Services.
• This includes administrative, planning and logistical support including:
  • Updating and distributing Library Services training tools.
  • Library services contact records (new employee welcome email, archive security log, etc.).
  • Vendor contact and scheduling for trial and training activities (scheduling, questionnaire creation and metrics, etc.).
  • Recording, updating and maintaining a central work instruction/process flow manual for Library Services.
  • Responding to Virtual Library help requests including user access troubleshooting.
  • SharePoint design, maintenance and troubleshooting.
• Contractor will be key point person who will coordinate all details from conference room booking, poster printing, updating records, and creating a tracking log or meeting minutes as needed.
• Contractor will actively participate on the project team and will assist in each phase of the project from planning, implementation and into outcome evaluation.
• 25% data entry and data processing.
• This includes identifying citations and uploading citation records, linking files, processing incoming article requests and scanning of documents for electronic archive. The ability to implement special formats as needed including search & alert templates and tags. Attention to detail is key.
• 25% processing of materials for archive processes including prepping and recording documentation and off-site storage materials and related document conversion requests as well as archive inventory maintenance and data pulls. This includes shelf checks, searches and related inventory duties.

Education & Experience Requirements

• Supporting library functions such as scheduling, document formatting and distribution, including day-to-day request processing. This includes being a key support for on-going special projects and daily or routine tasks. It is critical that contractor can set and prioritize deadlines, take ownership of projects and routinely provide real-time progress updates.
• Good oral and written communications skills required along with demonstrated organizational skills.
• Attention to detail and ability to take responsibility for multiple tasks required.
• Should be able to identify routine materials through primary labeling (i.e., notebook number, citation).
• Microsoft Office including Outlook expertise required and experience with Adobe Professional a plus.
• Familiarity with at least one database program;
• Experience with PubMed, EndNote or Reference Manager a plus.
• Light lifting (10-20 lbs.) may be required; shelving materials involves reaching and bending and occasionally utilizing step stool or short ladder for higher shelves.

Additional Information

Technical Recruiter

Integrated Resources Inc.

IT REHAB CLINICAL NURSING

Inc. 5000 – 2007-2014 (8th Year)

Tel: [phone] x239

Fax: [phone]

Job Location