Project Coordinator

Integrated Resources Inc.; Ewing Township (NJ); On-site; USD 50,000 - 75,000; Full time

Job summary

Integrated Resources, Inc., a leading staffing firm, is seeking a Project Administrator in Ewing Township, NJ. The ideal candidate will support project management tasks, manage project documentation, and ensure effective communication within project teams, contributing to project success in a dynamic environment.

Qualifications

• 2 to 4 years of experience in a project environment preferred.
• Knowledge of project management practices.
• Ability to work independently and in a team.

Responsibilities

• Schedule meetings and prepare minutes, track action items.
• Manage project documentation and archives.
• Support EPMO staff proactively.

Skills

Verbal communication

Written communication

Organizational skills

Time management

Multitasking

Tools

MS Office

MS Project

SharePoint

Planview

Job description

A Few Words About Us

Integrated Resources, Inc is a premier staffing firm recognized as one of the tri-state's most well-respected professional specialty firms. IRI has built its reputation on excellent service and integrity since its inception in 1996. Our mission centers on delivering only the best quality talent, the first time and every time. We provide quality resources in four specialty areas: Information Technology (IT), Clinical Research, Rehabilitation Therapy, and Nursing.

Job Description

Project Summary:

Project Administrators are responsible for supporting project management tasks, including updating and reviewing project schedules, providing clerical support such as correspondence, preparing presentation and training materials, maintaining calendars, setting up meeting logistics, arranging travel, and other duties as needed. They participate in communication activities within the EPMO and function as Project Librarians, ensuring documents are maintained according to EPMO standards, including version control and proper filing within the enterprise portfolio management system.

Qualifications

Required skills:

• Two (2) to Four (4+) years’ work experience, preferably in a related industry or project environment
• Knowledge of Healthcare industry preferred, but not required
• Expertise in MS Office applications
• Understanding of project management terminology and practices
• Excellent verbal and written communication skills with attention to detail
• Ability to work independently and as part of a team
• Strong multitasking, prioritization, time management, and organizational skills
• Ability to manage multiple priorities and deadlines

Responsibilities:

• Schedule meetings, prepare and distribute minutes, and track action items
• Take notes at project meetings, annotate, finalize, and ensure follow-up on action items
• Manage project documentation, meeting calendars, and other administrative tasks
• Administer project documents, coordinate revisions, and ensure proper archiving in Planview and SharePoint
• Develop and maintain procedures to control scope, schedule, and cost changes, ensuring proper approval and documentation
• Review change requests, conduct change control meetings, and update change logs
• Maintain Issue and Risk logs for projects
• Provide support to EPMO staff and project teams proactively
• Assist with project management training and meeting planning
• Support communication plans and knowledge management tasks
• Verify and research timesheet data
• Update project schedules using tools like MS Project
• Analyze schedules, identify challenges and risks, and communicate findings to project managers

Additional Information

Regards,

Integrated Resources, Inc.

Inc. 5000 – 2007-2015 (9th Year)

(Direct) 732 549 5907 | (W) 732-549-2030 x 210 | (F) 732 549 5549