Project Assistant

Eightelevengroup; Kansas City, Northern (MO, KY); Hybrid; USD 28,000 - 34,000; Full time

Job summary

Brooksource is seeking a detail-oriented Project Assistant for an on-site role in Kansas City, MO. The position supports engineering and construction projects, collaborates with Project Managers, and helps keep project information organized and up-to-date.

The ideal candidate will have strong MS Word/Excel/Access/PowerPoint skills, excellent communication, and the ability to manage multiple priorities in a fast-paced environment.

Qualifications

• High school diploma or equivalent and 3+ years of office/clerical experience; or an Associate degree and 4+ years; or a Bachelor's degree and 2+ years.

Responsibilities

• Provide general administrative and project support for engineering and construction projects.
• Assist Project Managers and teams with project coordination and administrative needs.
• Organize and maintain project files, documentation, and communications.
• Perform project data entry and maintain project contact lists and execution plans.
• Track project status and maintain project tracking systems.
• Prepare monthly project progress reports and update project documents.

Skills

MS Office

Organization

Communication

Multi-tasking

Education

High school diploma or equivalent

Associate or Bachelor's preferred

Tools

Microsoft Word

Microsoft Excel

Microsoft Access

PowerPoint

Job description

Project Assistant

Kansas City, MO

On-Site

Compensation: $20 - $25/hr (Contract-to-Hire)

ABOUT THE ROLE

Our EPC client is seeking a detail-oriented Project Assistant to support engineering and construction projects in Kansas City, MO. This contract-to-hire position works closely with Project Managers and project teams to provide comprehensive administrative and project coordination support, maintain accurate project information, and help keep multiple project activities organized and on track. The ideal candidate is organized, proactive, comfortable managing multiple priorities, and able to communicate effectively with project teams, clients, vendors, and other stakeholders.

WHAT YOU'LL DO

• Provide general administrative and project support for engineering and construction projects
• Assist Project Managers and teams with project coordination and administrative needs
• Organize and maintain project files, filing systems, documentation, and communications
• Perform project data entry and maintain project contact lists and execution plans
• Track project status and maintain project tracking systems
• Prepare monthly project progress reports and update record copies, engineering project documentation, and project changes
• Research and provide information to support project-related questions and requests
• Record and distribute meeting minutes for Project Manager and project team meetings
• Answer phones, direct calls, and sort/distribute incoming mail
• Collect and distribute client bills and invoices
• Prepare memos, correspondence, reports, and other project documents
• Coordinate travel arrangements and other internal services to support project needs
• Prepare outgoing mailings, labels, emails, and faxes
• Reserve conference rooms and coordinate client, vendor, and supplier presentations, meetings, and interviews, including setup and cleanup
• Schedule and coordinate client interviews, presentations, and other meetings
• Order and maintain office and project supplies
• Maintain project calendars and team rosters
• Assist with clerical needs across projects
• Comply with company policies, procedures, and standards
• Perform other duties as assigned

WHAT YOU BRING

• High school diploma or equivalent and a minimum of 3 years of office/clerical experience; OR Associate degree and 4 years of office/clerical experience; OR Bachelor's degree and 2 years of office/clerical experience
• Some college coursework preferred
• Advanced knowledge of Microsoft Word, Excel, Access, and PowerPoint
• Strong organizational and attention-to-detail skills
• Excellent written and verbal communication skills
• Ability to manage multiple tasks, priorities, and deadlines in a fast-paced project environment
• Ability to work independently, stay organized, and provide reliable support to Project Managers and project teams
• Professional maturity, strong follow-through, and ability to balance competing tasks and deadlines
• Background in coordination, logistics, customer-facing support, or administration is a plus
• Self-starter, detail-oriented, and confident communicator

WHAT'S IN IT FOR YOU

• Medical, Dental, & Vision Plans (if eligible)
• Relationship-driven process to find your best fit
• 6 Paid Holidays
• Regular meetings to ensure quality in your engagement
• Competitive medical, dental, vision, Health Savings Account, Dependent Care FSA, and supplemental coverage options
• 401k plan with company match and full vesting after eligibility
• Employee Assistance Program (EAP) with services like virtual counseling, financial services, legal services, and life coaching

ABOUT US

At Brooksource, relationships are the foundation of everything we do. Since 2000, we’ve built lasting partnerships with clients, consultants, and internal teams to deliver an exceptional experience across every engagement. As a trusted IT and Engineering services provider, Brooksource supports Fortune 500 organizations through Experience-Driven Staffing, Professional Services, and Elevate, our proprietary Workforce Transformation program. Whether you're hiring for software development, cloud computing, cybersecurity, data analytics, or enterprise IT, our customized staffing solutions are designed to align with your company’s unique goals, culture, and technology stack. We offer flexible hiring models, including contract, contract-to-hire, and direct placement to meet your evolving business needs. We are a certified partner of leading platforms, including Salesforce, AWS, Microsoft, and Google Cloud, enabling us to deliver scalable, end-to-end technology solutions. With a growing national footprint, Brooksource is redefining expectations in IT consulting, engineering services, and technology workforce solutions.

Brooksource is a top consulting and professional services provider specializing in IT and Engineering solutions for Fortune 500 companies and the public sector. It utilizes a national network of over 25,000 consultants, local and national delivery engines, as well as strategic partnerships with industry-leading technology providers to support its customers’ high-impact initiatives.

EEO STATEMENT

Brooksource is an equal opportunity employer that does not discriminate based on actual or perceived race, color, creed, religion, national origin, ancestry, citizenship status, age, sex or gender (including pregnancy, childbirth, lactation and related medical conditions), gender identity or gender expression, sexual orientation, marital status, military service and veteran status, physical or mental disability, protected medical condition as defined by applicable state or local law, genetic information, or any other characteristic protected by applicable federal, state, or local laws and ordinances.

PAY DISCLAIMER

The pay range for this job level is a general guideline only and not a guarantee of compensation or salary. Additional factors considered in extending an offer include (but are not limited to) responsibilities of the job, education, experience, knowledge, skills, and abilities, as well as internal equity, alignment with market data, applicable bargaining agreement (if any), or other law.

APPLICATION DEADLINE: 10/01/26