Assistant Project Specialist

Creative Solutions Services, LLC; Columbus (OH); On-site; USD 39,000 - 45,000; Full time

Benefits offered by this job

Medical, Vision, and Dental Insurance

401k Retirement Fund

Job summary

Creative Solutions Services, LLC is seeking an Assistant Project Specialist in Columbus, OH for a contract-to-hire role. The position interfaces with project leadership to ensure successful execution across project lifecycles, supporting PMs with planning, documentation, and client coordination.

The role emphasizes organized communication, record keeping, and timely reporting to keep projects on budget and schedule. Onsite work is required with standard benefits and a 12-month contract duration.

Qualifications

• Proficient in Microsoft Word, Excel and PowerPoint.
• High School Diploma or GED required; applicable experience may substitute.
• Knowledge of Bluebeam Revu and Studio preferred.

Responsibilities

• General administrative support for company projects.
• Organize project files, filing system and communications.
• Assist with data entry on projects, schedules, budgets and reports.
• Monitor progress of key deliverables and milestones for the team.
• Coordinate client meetings, travel and related logistics.

Skills

Office/clerical experience

Education

High School Diploma/GED

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Job description

Assistant Project Specialist

Location: Columbus, OH

Onsite Flexibility: Onsite

Contract Details

• Position Type: Contract (Contract to Hire)
• Contract Duration: 12 months
• Pay Rate: $28.00–$33.00 / Hour (USD)
• Work Authorization: Applicants must be authorized to work for ANY employer in the U.S. We are unable to sponsor or take over sponsorship of an employment Visa at this time.

Job Summary

The Assistant Project Specialist is responsible for interfacing with internal and external project leadership to ensure the successful execution of overall projects and associated milestones throughout the project lifecycle. This position supports engineering and construction projects by assisting the Project Manager and project team in providing solutions for executing project needs within budget and schedule. By organizing and driving team deliverables and communication, this position brings consistency to project execution through documentation, reporting, project planning, and detailed process implementation. Proactively and regularly communicate with (but not limited to) the project team, client representatives, subconsultants, and subcontractors on project delivery and execution.

Key Responsibilities

• General administrative support for company projects.
• Organize and maintain project files, filing system and project communications.
• Assist with various forms of data entry on projects, including (but not limited to) project contact lists, project execution plans, project schedules, project change orders, project budget reports; in addition to reports, specifications, and all other deliverable and/or Client needs.
• Assist with identifying, entering, monitoring, and analyzing the progress of key project needs, deliverables, and milestones for the project team using internal software, and support the presentation of regular progress reports covering action items and progress updates.
• Assist with monitoring submittal log and RFIs in construction management software and expediting responses for subcontractors from the internal design team.
• Update record copies, engineering project documentation and changes.
• Provide information to facilitate questions regarding projects and prepare research information.
• Record minutes from Project Manager/team meetings.
• Type memos, correspondence, reports and other documents as requested.
• Coordinate travel arrangements and any other internal services for various project needs.
• Verify accuracy and compliance with project requirements of bills/invoices, trip tickets and expense reports and process items in a timely manner.
• Assist in setting up client meetings and presentations (virtual and/or in-person) as requested.
• Reserve conference rooms and coordinate client, vendor and/or supplier presentations, meetings and interviews, including setup and cleanup.
• Perform other duties as assigned.
• Comply with all policies and standards.

Required Skills

• Proficient in Microsoft Word, Excel and PowerPoint.

Preferred Skills

• Applicable office/clerical experience.
• Knowledge of Bluebeam Revu and Studio applications.

Education Requirements

• High School Diploma/GED required.
• Applicable experience may be substituted for education requirements.

Benefits

• Medical, Vision, and Dental Insurance Plans
• 401k Retirement Fund

About the Client

This infrastructure engineering firm has been designing and building essential city infrastructure since 1898, operating across energy, aviation, water, telecommunications, transportation, and healthcare sectors. Headquartered in Kansas City, Missouri, the organization spans more than 75 offices across the country and internationally, employing more than 14,500 professionals and generating over $7.4 billion in annual revenue. What sets this firm apart is its 100% employee-owned structure through an Employee Stock Ownership Plan (ESOP), which has earned it a 4.2 out of 5 stars on Glassdoor across more than 1,800 reviews, with 87% of employees recommending it as a workplace. Teams include civil and structural engineers, architects, environmental scientists, construction managers, and program management professionals who engage with complex, consequential projects ranging from major airport expansions to large-scale energy infrastructure.