Project Assistant

Pyramid Consulting, Inc; Kansas City (MO); On-site; USD 33,000 - 36,000; Full time

Job summary

Pyramid Consulting, Inc. is seeking a Project Assistant for a 12+ month onsite contract in Kansas City, MO. The role emphasizes document control, project coordination, and general administrative support for multiple projects.

The ideal candidate has 3–7 years of related experience, strong organizational skills, and proficient MS Office usage. Compensation ranges from $24 to $26.50 per hour with standard benefits and no remote options.

Qualifications

• Minimum 3–7 years of experience in administrative support within construction or engineering industries.
• Experience in document control and project coordination.
• MS Office proficiency is essential.

Responsibilities

• Provide general administrative support for company projects.
• Maintain project files and document control/document management.
• Track projects and produce monthly progress reports.
• Assist with PowerPoint presentations and meeting minutes.
• Make travel arrangements and organize communications and mail.
• Maintain department calendar and rosters; coordinate rooms and supplies.

Skills

Highly organized

Detail oriented

Strong communication

Education

High School diploma

Tools

Microsoft Office

Access

Job description

Immediate need for a talented Project Assistant. This is a 12+ months contract opportunity with long-term potential and is located in Kansas City, MO(Onsite).

Job Diva ID: 26-25592

Pay Range: $24 to $26.50 hourly. Employee benefits include, but are not limited to, health insurance (medical, dental, vision), 401(k) plan, and paid sick leave (depending on work location).

Key Responsibilities;

• This position provides general administrative and office support for company projects.


• The ideal candidate should be professional, highly organized, and detail-oriented, with strong communication and administrative skills.


• This is a fully onsite position with no remote or hybrid option.


• Keep and maintain project files.


• Document Control/Document Management - this will be primary focus in this role


• Track projects and produce monthly progress reports.


• Work with specs, changes and finalizing.


• Facilitate questions regarding projects and research information.


• Maintain tracking system for projects.


• Record minutes from Project Manager meetings.


• Answer phones and direct calls.


• Read and sort incoming mail.


• Type memos, correspondence, reports, and other documents.


• Make travel arrangements.


• Prepare outgoing mailings and labels, including emails and faxes.


• Organize and maintain filing system.


• Coordinate client or vendor lunches, including set-up and clean-up.


• Reserve conference rooms; Coordinate with internal support departments.


• Order and maintain supplies.


• Arrange equipment maintenance or set-up.


• Keep the department calendar and roster.


• Occasional project assistance for managers.


• Assist in Power point presentations.


• Utilize Access to store and retrieve data.


• Help coordinate clerical needs of special projects.


• Complete weekly timecards.


• Make copies of printed material.


• Additional duties as assigned by supervisor to assist in the overall success of the group and company.

Key Requirements and Technology Experience:

• Must have minimum 3-7 years of experience applicable administrative support experience within construction or engineering industries e.g. electric utility/T&D, Renewable Energy, Oil/Gas, Water or similar sectors.


• Must have experience in document control, project Coordination and office support.


• High School degree or equivalent required.


• Minimum five (5) years office/clerical experience. OR


• The team is looking for high-caliber candidates who are detail-oriented, self-starters, and strong communicators.


• Backgrounds that tend to translate well include roles involving coordination, logistics, customer-facing work, or managing multiple priorities in fast-paced environments.


• Professional maturity and the ability to stay organized under pressure are key.


• Microsoft Office experience is a MUST!.

Our client is a leading Construction Industry, and we are currently interviewing to fill this and other similar contract positions.

Pyramid Consulting, Inc. provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, colour, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.