Project Assistant

Dvorak LLC; Dundalk (MD); Hybrid; USD 41,000 - 48,000; Full time

Benefits offered by this job

401(k)

401(k) matching

Health insurance

Vision insurance

Life insurance

Paid time off

Job summary

Dvorak, LLC in Dundalk, MD, is seeking a Project Assistant to support our Project Management team. This full-time, hybrid role involves coordinating schedules, documentation, and communication across active electrical construction projects.

Training is available for the right candidate with an interest in learning construction management fundamentals. Ideal applicants have 1–4 years of admin/project support experience and an associates degree in construction or related fields.

Qualifications

• Minimum 1–4 years of administrative, project support, or construction-related experience (electrical industry preferred).
• Associate’s degree or related training preferred.
• Strong organizational and communication skills with attention to detail and follow-through.

Responsibilities

• Provide day-to-day administrative support for assigned projects.
• Process and track RFIs, submittals, and basic change order documentation.
• Assist with project startup, turnover, and closeout documentation (including As-Builts and O&M manuals).
• Maintain project files in Project Sight and other systems.
• Support permitting and compliance documentation.
• Prepare meeting agendas and record meeting minutes.
• Verify vendor packing slips and invoices.
• Solicit vendor quotes and prepare documentation for Project Manager review.
• Assist with job costing and maintain supporting records.
• Coordinate material deliveries and scheduling with vendors and customers.
• Serve as a liaison between office and field teams.
• Maintain updated project contact lists and support stakeholder communication.
• Participate in jobsite visits to gain field exposure.
• Learn key systems such as Project Sight, Vista, and Excel.
• Develop a working understanding of electrical drawings and construction documents.
• Demonstrate continuous improvement in organization, attention to detail, and follow-through.

Skills

Organizational skills

Communication skills

Detail-oriented

Multitasking

Education

Associate’s degree in Construction Management or related field

Electrical apprenticeship/vocational school (preferred)

Tools

Project Sight

Vista

Excel

Job description

ABOUT US

Dvorak, LLC leads the way across the Mid-Atlantic region, building heavy and commercial electrical systems to the highest standards that modern construction demands. We are committed to maintaining long-term, positive customer relationships while providing opportunities for growth and development for our team members.

Our mission is to deliver exceptional heavy electrical construction services through our highly skilled team, a strong family-oriented culture, and an unwavering commitment to safety and quality.

Our vision is to be recognized as the premier heavy electrical construction contracting company — setting the standard for excellence, collaboration, and reliability in the industry.

POSITION OVERVIEW

The Project Assistant supports our Project Management team by providing administrative and organizational support to help projects run efficiently and accurately. This role is ideal for someone who is detail-oriented, dependable, and eager to learn the fundamentals of electrical construction project management.

You’ll work closely with Project Managers, Superintendents, and office teams to help maintain schedules, documentation, and communication across active projects.

Construction or administrative experience is a plus, but — we’re willing to train the right candidate.

What You'll Do

• Provide day-to-day administrative support for assigned projects
• Process and track RFIs, submittals, and basic change order documentation
• Assist with project startup, turnover, and closeout documentation (including As-Builts and O&M manuals)
• Maintain project files in Project Sight and other systems
• Support permitting and compliance documentation
• Prepare meeting agendas and record meeting minutes
• Verify vendor packing slips and invoices
• Solicit vendor quotes and prepare documentation for Project Manager review
• Assist with job costing and maintain supporting records
• Coordinate material deliveries and scheduling with vendors and customers
• Serve as a liaison between office and field teams
• Maintain updated project contact lists and support stakeholder communication
• Participate in jobsite visits to gain field exposure
• Learn key systems such as Project Sight, Vista, and Excel
• Develop a working understanding of electrical drawings and construction documents
• Demonstrate continuous improvement in organization, attention to detail, and follow-through

What We're Looking For

• Minimum 1–4 years of administrative, project support, or construction-related experience (electrical industry preferred)
• Associate’s degree in Construction Management, Engineering, or related field, or electrical apprenticeship/vocational school (preferred, not required)
• Strong organizational and communication skills
• High attention to detail and follow-through
• Reliable, accountable, and proactive work style
• Willingness to learn construction and project management fundamentals
• Ability to manage multiple tasks in a fast-paced environment

Why You'll Love Working Here

• Supportive team environment with opportunities to learn and grow
• Stable company with long-term career potential
• Competitive pay and benefits

Job Type:

Full-time

Pay Range:

$30.00 - $35.00 per hour (based upon experience)

Work Location:

Dundalk Office / Hybrid

• 401(k)
• 401(k) matching
• Health insurance
• Vision insurance
• Life insurance
• Paid time off

Dvorak, LLC is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to, among other things, race, color, religion, sex, sexual orientation, gender identity, national origin, age, status as a protected veteran, or disability.