Campus IT Project & Communications Coordinator

Lehigh University; Bethlehem (Northampton County); On-site; USD 37,000 - 45,000; Full time

Job summary

Lehigh University’s Information Technology Services (ITS) division seeks a Project and Communications Coordinator to ensure multi-year technology initiatives stay on track and to deliver clear, consistent messages to stakeholders. This on-campus role will coordinate plans, meetings, and communications within ITS and with university partners.

You will manage schedules, procurement, student hiring paperwork, and event logistics while collaborating with ITS leadership and the Marketing &

Qualifications

• High School Diploma or GED.
• Associates or Vocational/Technical Degree preferred.
• Three to five years of work related experience.
• Familiarity with project management tools and higher education communications practices preferred.
• Demonstrated experience coordinating projects or programs, with an ability to manage competing timelines independently.
• Strong written communication skills and a track record of producing clear, audience-appropriate content.
• Proficiency with project tracking tools and standard office productivity software.
• Exceptional attention to detail in documentation, scheduling, and procurement processes.

Responsibilities

• Maintain project plans, timelines, and milestone tracking across ITS initiatives, including multi-year technology implementations.
• Follow up with project stakeholders between meetings to sustain momentum and keep deliverables on course.
• Coordinate scheduling, logistics, and documentation for project meetings, and prepare status reports for ITS leadership.
• Draft and distribute ITS communications to departmental and university stakeholders in a clear, consistent voice.
• Partner with the Director of Marketing and Communications (Finance & Administration) to standardize messaging formats and maintain a communications calendar.
• Support communications planning for ITS events and initiatives, ensuring timely and well-coordinated outreach.
• Coordinate end-to-end logistics for ITS events and meetings, including materials, attendee tracking, and post-event follow-up.
• Provide reliable on-site or virtual coordination support for departmental activities as needed.
• Process student hiring paperwork for ITS in accordance with Lehigh HR procedures.
• Coordinate procurement requests and tracking for ITS initiatives, and provide cross-team administrative support for ASG staff.

Skills

Project coordination

Stakeholder communication

On-campus coordination

Documentation and scheduling

Procurement processes

Team collaboration

Attention to detail

Education

High School Diploma or GED

Associates or Vocational/Technical Degree preferred

Tools

Project tracking tools

Office productivity software

HR paperwork processes

Job description

Lehigh University’s Information Technology Services (ITS) division seeks a Project and Communications Coordinator to ensure multi-year technology initiatives stay on track and to deliver clear, consistent messages to stakeholders. This on-campus role will coordinate plans, meetings, and communications within ITS and with university partners.

You will manage schedules, procurement, student hiring paperwork, and event logistics while collaborating with ITS leadership and the Marketing &