Project and Administrative Coordinator (45378)

Urban Engineers; Marcus Hook (Delaware County); Hybrid; USD 10,000 - 60,000; Full time

Job summary

An established industry player seeks a Project and Administrative Coordinator to support their Pennsylvania Operations. This role is vital in managing daily office tasks and assisting project managers to ensure the successful delivery of construction projects for transportation clients. The ideal candidate will thrive in a dynamic environment, utilizing strong organizational and communication skills to support various administrative functions. With a comprehensive benefits package and a commitment to professional development, this opportunity is perfect for those looking to make a meaningful impact in the civil engineering sector.

Benefits

Medical Insurance

Dental Insurance

Vision Insurance

401(k) with company match

Employee Stock Ownership Plan (ESOP)

Paid vacation

Tuition reimbursement

Professional development opportunities

Qualifications

• Minimum of two years supporting administrative or project delivery functions.
• Experience in engineering, architecture, or construction is a plus.

Responsibilities

• Assist project managers with contracts, financial tracking, and invoicing.
• Coordinate meetings, volunteer activities, and events.
• Manage supplies and coordinate with vendors for office maintenance.

Skills

Administrative Support

Project Management

Financial Tracking

Communication Skills

Time Management

Organizational Skills

Writing Skills

Proofreading

Education

Associate's or Bachelor's degree in Business Administration

Degree in Accounting

Degree in Communication

Degree in Marketing

Tools

MS Office Suite

Adobe Creative Suite

Bluebeam

Job description

Project and Administrative Coordinator (45378)

Join to apply for the Project and Administrative Coordinator (45378) role at Urban Engineers.

Job Overview

Urban Engineers, Inc. is seeking an Administrative / Project Delivery Assistant to support our Pennsylvania Operations. The role involves managing daily office administrative tasks and assisting project managers in delivering quality construction projects on schedule for transportation clients. Ideal candidates will have experience supporting similar functions in the A/E/C industry.

Responsibilities

• Assist office manager with confidential administrative tasks.
• Support project managers with contracts, financial tracking, invoicing, and ensuring project deadlines are met.
• Provide financial analysis and tracking of projects and practice areas.
• Act as liaison for remote construction employees, handling timesheets, billing, expenses, and inquiries.
• Assist with reports, presentations, schedules, and administrative functions.
• Coordinate meetings, volunteer activities, and events.
• Format, proofread, and edit project deliverables such as reports and specifications.
• Manage supplies and coordinate with vendors for office equipment maintenance.
• Coordinate with Landlord for facility management.

Requirements

• Associate’s or Bachelor’s degree preferred in Business Administration, Accounting, Communication, Marketing, or related field.
• Minimum of two years supporting administrative or project delivery functions.
• Experience in engineering, architecture, construction, or similar professional services is a plus.
• Strong writing, proofreading, and editing skills.
• Proficiency in MS Office Suite (Word, Excel, PowerPoint).
• Knowledge of Adobe Creative Suite and Bluebeam.
• Excellent interpersonal, communication, time management, and organizational skills.

Benefits

Urban offers a comprehensive benefits package including:

• Medical, Dental, Vision insurance
• Life Insurance and Disability coverage
• Flexible Spending Accounts
• 401(k) with company match
• Employee Stock Ownership Plan (ESOP)
• Paid vacation, holidays, and personal days
• Tuition reimbursement and professional development opportunities
• Certification bonuses

Additional Details

Pay Rate: $30.00 - $38.00/hour

Location: Boothwyn, PA | Hybrid (minimum 3 days in-office)

Seniority Level: Entry level

Employment Type: Full-time

Industry: Civil Engineering

Urban Engineers is committed to diversity and equal opportunity employment.