Project and Administrative Coordinator (45378)

Urban Engineers, Inc.; Boothwyn (Delaware County); Hybrid; USD 10,000 - 60,000; Full time

Job summary

An established industry player is looking for a motivated Administrative / Project Delivery Assistant to support their operations in Pennsylvania. This role involves managing daily administrative tasks, assisting project managers, and ensuring timely delivery of construction projects for valued clients. The ideal candidate will thrive in a dynamic environment and possess strong organizational and communication skills. Join a company that prioritizes professional growth and offers a supportive workplace culture, along with a comprehensive benefits package that includes health insurance, retirement plans, and opportunities for further education. Take the next step in your career today!

Benefits

Medical/Prescription

Dental

Vision

Life Insurance

Short/Long Term Disability

Flexible Spending Accounts

401K and company match

Employee Stock Ownership Plan (ESOP)

Tuition Reimbursement

Professional Development

Qualifications

• 2+ years experience in administrative or project delivery support.
• Strong writing and editing skills are preferred.

Responsibilities

• Assist project managers with contracts and financial tracking.
• Coordinate office meetings and maintain office supplies.
• Serve as liaison for construction employees in remote locations.

Skills

Administrative Support

Project Delivery Support

Writing Skills

Time Management

Interpersonal Communication

Education

Associate’s Degree in Business Administration

Bachelor’s Degree in Business Administration

Degree in Accounting

Degree in Marketing

Degree in Communication

Tools

MS Office Suite

Adobe Creative Suite

Bluebeam

Job description

Job Details

Job Location: Boothwyn - Boothwyn, PA

Position Type: Full Time

Salary Range: $30.00 - $38.00 Hourly

Project and Administrative Coordinator

Urban Engineers, Inc. is seeking an Administrative / Project Delivery Assistant to join our growing Pennsylvania Operations. This position will be responsible for managing the day-to-day office administrative tasks and supporting our project managers in delivering quality construction projects on time for our valued transportation clients. The ideal candidate will have experience providing similar services in the A/E/C industry.

Responsibilities

• Assist office manager with confidential administrative tasks.
• Assist project managers with project contracts, financial tracking, invoicing, and other tasks for on time delivery.
• Provide financial tracking and analysis of projects and practice area results.
• Serve as liaison for construction employees in remote locations and be their point of contact for obtaining and reviewing timesheets, billing information, expense reports and general questions.
• Assist with a variety of administrative tasks, functions, reports, presentations, and schedules.
• Coordinate office meetings, volunteer opportunities and other events.
• Provide formatting, proofreading, and editing of project deliverables such as reports, studies, and specifications.
• Order and maintain supplies, and coordinate with vendors to maintain office equipment in good shape.
• Liaison to Landlord for coordinating Facility Management.

Requirements

• Associate’s or Bachelor’s degree preferred in Business Administration, Accounting, Communication, Marketing or similar.
• At least two years of experience providing administrative support and/or project delivery support.
• Experience in Engineering, Architectural, Construction or similar professional services firm a plus.
• Strong writing, proofreading, and editing skills preferred.
• Strong working knowledge of MS Office Suite - primarily Word, Excel and PowerPoint.
• Working knowledge of Adobe Creative Suite and Bluebeam.
• Excellent interpersonal, communication, time management, and organization skills.

Benefits of working at Urban:

• Medical/Prescription
• Dental
• Vision
• Life Insurance
• Short/Long Term Disability
• Flexible Spending Accounts
• 401K and company match
• Employee Stock Ownership Plan (ESOP)
• Vacation, Holiday, and Personal Days
• Tuition Reimbursement
• Professional Development
• Certification Bonus

Apply today!

Pay Rate: $30.00 - $38.00 / hour

Location(s): Boothwyn, PA | Hybrid (3 days min. in the office)

About Urban:

Our culture is built around our people. Voted a top workplace by our employees, we are committed to advancing careers and providing a foundation for professional growth. Urban offers a wide range of health, welfare, and financial benefits to our employees, as well as career development through our own Urban Training Institute, tuition assistance program, and certification incentives.

Founded in 1960, Urban provides services for buildings, ports, transit, railroads, airports, bridges, and highways. We specialize in engineering design, environmental, planning, construction services, and program management. By providing innovation, technical excellence, and on-time performance, we create value for a proud Urban family.

Equal Employment Opportunity/M/F/disability/protected veteran status