Project Analyst - DoD Programs & Travel Estimating

ISPA Technology, LLC; Panama City Beach (FL); On-site; USD 70,000 - 90,000; Full time

Benefits offered by this job

Competitive salary with bonus

Health, vision, and dental coverage

Generous PTO and 11 paid holidays

401(k) with company match

Life and disability insurance

Job summary

ISPA Technology, LLC in Panama City Beach, FL is seeking a Project Analyst specializing in DoD programs and travel estimating. You will support budgeting, forecasting, and financial tracking for DoD contracts, develop travel cost estimates, and ensure compliance with per diem rules while collaborating with cross-functional teams.

You will build Excel-based models, analyze expenditures, and contribute to proposal pricing and task-order estimating while coordinating with finance, contracts, and

Qualifications

• Experience in project analysis, financial analysis, budgeting, cost estimating, or contract support.
• Strong Microsoft Excel skills, including formulas, lookups, pivot tables, and financial modeling.
• Strong analytical, organizational, documentation, and communication skills.
• Ability to manage multiple projects and priorities while maintaining accuracy and attention to detail.

Responsibilities

• Support project planning, budgeting, forecasting, and financial reporting for DoD programs.
• Track labor, travel, ODCs, funding, expenditures, and remaining project budgets.
• Develop detailed travel estimates for proposals, task orders, project plans, and forecasts.
• Estimate airfare, lodging, meals and incidental expenses (MIE), rental vehicles, mileage, ground transportation, and related travel costs.
• Research and apply applicable GSA, DoD, and Department of State per diem rates.
• Develop and document travel assumptions based on destination, number of travelers, trip duration, frequency, and transportation requirements.
• Compare estimated versus actual travel expenditures and incorporate historical data into future forecasts.
• Review SOW/PWS requirements and coordinate with program and technical personnel to validate travel and project assumptions.
• Develop and maintain Excel-based estimating models, financial trackers, reports, and dashboards.
• Support proposal pricing, contract modifications, and new task-order estimating activities.
• Coordinate with finance, accounting, contracts, procurement, and program management to maintain accurate project information.

Skills

Excel

Financial modeling

Pivot tables

Lookups

Data analysis

Documentation

Tools

ERP systems

Project management software

Job description

Position

Project Analyst - DoD Programs & Travel Estimating

Location: Panama City Beach, FL

Position Summary

The Project Analyst supports the planning and financial management of Department of Defense (DoD) contracts and task orders. This position works with Program/Project Managers, finance, contracts, and technical teams to develop budgets and forecasts, track expenditures, and prepare project and travel cost estimates. A key responsibility is developing accurate, supportable travel estimates for proposals and ongoing project execution.

Essential Duties & Responsibilities

• Support project planning, budgeting, forecasting, and financial reporting for DoD programs.
• Track labor, travel, Other Direct Costs (ODCs), funding, expenditures, and remaining project budgets.
• Develop detailed travel estimates for proposals, task orders, project plans, and forecasts.
• Estimate airfare, lodging, meals and incidental expenses (M&IE), rental vehicles, mileage, ground transportation, and related travel costs.
• Research and apply applicable GSA, DoD, and Department of State per diem rates.
• Develop and document travel assumptions based on destination, number of travelers, trip duration, frequency, and transportation requirements.
• Compare estimated versus actual travel expenditures and incorporate historical data into future forecasts.
• Review SOW/PWS requirements and coordinate with program and technical personnel to validate travel and project assumptions.
• Develop and maintain Excel-based estimating models, financial trackers, reports, and dashboards.
• Support proposal pricing, contract modifications, and new task-order estimating activities.
• Coordinate with finance, accounting, contracts, procurement, and program management to maintain accurate project information.

Qualifications

• Experience in project analysis, financial analysis, budgeting, cost estimating, or contract support.
• Strong Microsoft Excel skills, including formulas, lookups, pivot tables, and financial modeling.
• Strong analytical, organizational, documentation, and communication skills.
• Ability to manage multiple projects and priorities while maintaining accuracy and attention to detail.

Preferred Qualifications

• Experience supporting DoD or federal government contracts.
• Familiarity with FFP, T&M, and Cost-Plus contract environments.
• Familiarity with GSA/DoD travel requirements, per diem rates, and FAR/DFARS concepts.
• Experience with government-contracting accounting, ERP, or project management systems.

Why Choose ISPA Technology?

• Competitive salary packages with bonus potential.
• Comprehensive health, vision, and dental coverage.
• Generous PTO allotment and 11 paid holidays.
• Robust life and disability insurance options.
• 401(K) with company match, for your future.
• A culture of recognition and rewards for your contributions.
• Opportunities for relocation and professional development.

About the Role

This is a fast-paced and impactful position where your expertise will directly contribute to meeting critical Government customer requirements. You'll be part of a dedicated team that values efficiency, precision, and collaboration. If you're ready to make a significant impact in a rewarding environment