Project Analyst – DoD Programs & Travel Estimating

ISPA Technology, LLC; Panama City Beach (FL); On-site; USD 75,000 - 95,000; Full time

Benefits offered by this job

Health, vision, and dental coverage

PTO and 11 paid holidays

401(k) with company match

Relocation opportunities

Job summary

ISPA Technology, LLC is seeking a Project Analyst to support planning and financial management for DoD contracts and task orders in Florida. You will collaborate with program managers, finance, contracts, and technical teams to develop budgets, forecasts, and travel cost estimates for proposals and execution.

You will develop travel estimates, apply per diem rates, track expenditures, and maintain Excel-based financial trackers and dashboards to ensure accurate forecasting and reporting.

Qualifications

• Experience in project analysis, financial analysis, budgeting, cost estimating, or contract support.
• Strong Microsoft Excel skills, including formulas, lookups, pivot tables, and financial modeling.
• Strong analytical, organizational, documentation, and communication skills.
• Ability to manage multiple projects and priorities while maintaining accuracy and attention to detail.

Responsibilities

• Support project planning, budgeting, forecasting, and financial reporting for DoD programs.
• Track labor, travel, Other Direct Costs (ODCs), funding, expenditures, and remaining project budgets.
• Develop detailed travel estimates for proposals, task orders, project plans, and forecasts.
• Estimate airfare, lodging, meals and incidental expenses (MIE), rental vehicles, mileage, ground transportation, and related travel costs.
• Research and apply applicable GSA, DoD, and Department of State per diem rates.
• Develop and document travel assumptions based on destination, number of travelers, trip duration, frequency, and transportation requirements.
• Compare estimated versus actual travel expenditures and incorporate historical data into future forecasts.
• Review SOW/PWS requirements and coordinate with program and technical personnel to validate travel and project assumptions.
• Develop and maintain Excel-based estimating models, financial trackers, reports, and dashboards.
• Support proposal pricing, contract modifications, and new task-order estimating activities.
• Coordinate with finance, accounting, contracts, procurement, and program management to maintain accurate project information.

Skills

Analytical skills

Budgeting

Organizational skills

Documentation skills

Communication skills

Tools

Microsoft Excel

Job description

Position Summary

The Project Analyst supports the planning and financial management of Department of Defense (DoD) contracts and task orders. This position works with Program/Project Managers, finance, contracts, and technical teams to develop budgets and forecasts, track expenditures, and prepare project and travel cost estimates. A key responsibility is developing accurate, supportable travel estimates for proposals and ongoing project execution.

• Support project planning, budgeting, forecasting, and financial reporting for DoD programs.
• Track labor, travel, Other Direct Costs (ODCs), funding, expenditures, and remaining project budgets.
• Develop detailed travel estimates for proposals, task orders, project plans, and forecasts.
• Estimate airfare, lodging, meals and incidental expenses (M&IE), rental vehicles, mileage, ground transportation, and related travel costs.
• Research and apply applicable GSA, DoD, and Department of State per diem rates.
• Develop and document travel assumptions based on destination, number of travelers, trip duration, frequency, and transportation requirements.
• Compare estimated versus actual travel expenditures and incorporate historical data into future forecasts.
• Review SOW/PWS requirements and coordinate with program and technical personnel to validate travel and project assumptions.
• Develop and maintain Excel-based estimating models, financial trackers, reports, and dashboards.
• Support proposal pricing, contract modifications, and new task-order estimating activities.
• Coordinate with finance, accounting, contracts, procurement, and program management to maintain accurate project information.

Qualifications

• Experience in project analysis, financial analysis, budgeting, cost estimating, or contract support.
• Strong Microsoft Excel skills, including formulas, lookups, pivot tables, and financial modeling.
• Strong analytical, organizational, documentation, and communication skills.
• Ability to manage multiple projects and priorities while maintaining accuracy and attention to detail.

Preferred Qualifications

• Experience supporting DoD or federal government contracts.
• Familiarity with FFP, T&M, and Cost-Plus contract environments.
• Familiarity with GSA/DoD travel requirements, per diem rates, and FAR/DFARS concepts.
• Experience with government-contracting accounting, ERP, or project management systems.

Why Choose ISPA Technology?

• Competitive salary packages with bonus potential.
• Comprehensive health, vision, and dental coverage.
• Generous PTO allotment and 11 paid holidays.
• Robust life and disability insurance options.
• 401(K) with company match, for your future.
• A culture of recognition and rewards for your contributions.
• Opportunities for relocation and professional development.

This is a fast-paced and impactful position where your expertise will directly contribute to meeting critical Government customer requirements. You'll be part of a dedicated team that values efficiency, precision, and collaboration.