Project Analyst

University of California - Santa Barbara; Santa Barbara (CA); On-site; USD 48,216 - 86,788; Full time

Benefits offered by this job

Full benefits

Job summary

University of California, Santa Barbara is seeking a Facilities/Project Management Specialist with a strong background in capital project administration and contract oversight. The role supports project managers on large capital initiatives and handles scope development, site visits, bidding and construction phase activities.

Candidates should have a Bachelor's degree or equivalent experience plus at least five years of analytical and administrative support in complex organizations.

Qualifications

• Bachelor's degree or equivalent experience in a related field.
• Five (5) years of demonstrated experience providing analytical and administrative support for complex organizations, projects and/or processes.
• Good written, verbal, and interpersonal communication skills, including effective negotiation skills
• Good organizational and analytical skills
• Detail oriented to accurately proof contracts and other documents
• Knowledge of building and construction, design, construction contract administration, and California Building Codes
• Computer proficiency in Microsoft Word, Excel, Microsoft Project (or other scheduling program)

Responsibilities

• 35% Project Management Support & Oversight: Supports and assists Project Managers on major Capital Improvement Projects above $750,000.
• 30% Project Management: Administers capital improvement projects up to $35,000; develops scope of work narrative, conducts site visits, initiates contracts, monitors work.
• 20% Contract Compliance & Cost Control: Develops and manages construction document audit process; reviews RFIs, Field Orders, Cost Proposals, Change Orders, Applications for Payment.
• 5% Project Management Software Oversight: Coordinates and manages document exchanges via program management software and trains stakeholders.
• 5% Policy Research & Client Outreach: Coordinates with other UC Departments and outside agencies regarding construction activities, disturbances, impacts, and closures.
• 5% Miscellaneous Other: Researches and investigates Contracting Codes and applicable testing requirements.

Skills

Communication skills

Organizational skills

Analytical skills

Attention to detail

Negotiation skills

Education

Bachelor's degree or equivalent experience

Tools

Microsoft Word

Microsoft Excel

Microsoft Project

Job description

Job Posting Details

Position Number: 40077494

Payroll Title: FAC PROJECT MGT SPEC 2 (007077)

Job Code: 7077

Job Open Date: 07/20/2026

Application Review Begins: 08/04/2026

Department Code (Name): DESN (DESIGN & CONSTRUCTION SERVICES)

Percentage of Time: 100%

Union Code (Name): 99 - Non-Represented

Employee Class (Appointment Type): Staff: Career

FLSA Status: Non-Exempt

Classified Indicator Description (Personnel Program): PSS

Salary Grade: Grade 21

Pay Rate/Range: The budgeted hourly range that the University reasonably expects to pay for this position is $35.34 to $42.64/hour. Salary offers are determined based on final candidate qualifications and experience; the budget for the position; and the application of fair, equitable, and consistent pay practices at the University. The full hourly range for this position is $35.34 to $62.84/hour.

Work Location: 6789 Navigator Way, Goleta, CA 93117

Working Days and Hours: Monday - Friday, 8am - 5pm

Benefits Eligibility: Full Benefits

Type of Remote or Hybrid Work Arrangement, if applicable: N/A

Special Instructions: For full consideration, please include a resume and a cover letter as part of your application.

Department Marketing Statement

Our Mission: Design & Construction Services supports the UC Santa Barbara campus by representing the University in all aspects of capital development and improvement with the goal of creating quality, efficient, safe and sustainable facilities respectful of the region's unique and sensitive environment. Our Values: Efficient, effective project delivery; Collaboration and partnership; Design excellence and technical proficiency; Stewardship of University resources.

Benefits of Belonging

Working at UC means being part of this vibrant institution that shines a light on what is possible. People make UC great, and UC recognizes your contributions by making this a great place to work. Excellent retirement and health are just one of the rewards. Learn more about the benefits of working at UC.

Brief Summary of Job Duties

Under the general guidance of the Director of Design & Construction Services, this role is responsible for the administration of capital improvement projects of various sizes and complexities up to $35,000. Responsibilities include developing scope of work narratives and associated work diagrams, conducting site visits, initiating appropriate contracts, monitoring work, and supporting Project Managers on major capital improvement projects above $750,000. The candidate will oversee and administer projects, verify contract and cost control compliance, manage program management system software, coordinate with other UC Departments and outside agencies, and schedule construction activities and potential closures.

Required Qualifications

• Bachelor's degree required in a related area and/or equivalent experience/training
• Five (5) years of demonstrated experience providing analytical and administrative support for complex organizations, projects and/or processes
• Good written, verbal, and interpersonal communication skills, including effective negotiation skills
• Good organizational and analytical skills
• Detail oriented to accurately proof contracts and other documents
• Knowledge of building and construction, design, construction contract administration, and California Building Codes
• Computer proficiency in Microsoft Word, Excel, Microsoft Project (or other scheduling program)

Special Conditions of Employment

• Hours and days may vary to meet the operational needs of the department
• Required to hold a valid driver's license, have a driving record that is in accordance with local policies and procedures, and/or enroll in the California Employer Pull Notice Program
• Satisfactory criminal history background check
• UCSB is a Tobacco-Free environment

Job Functions and Percentages of Time

• 35% Project Management Support & Oversight: Supports and assists Project Managers on major Capital Improvement Projects above $750,000. Supports the development of documents related to project planning, design development, contract bidding, contractor award, and physical construction phases.
• 30% Project Management: Responsible for the administration of capital improvement projects up to $35,000. Develops scope of work narrative, conducts site visits, initiates contracts, and monitors work.
• 20% Contract Compliance & Cost Control: Develops, implements, and manages the construction document audit process. Reviews RFI's, Field Orders, Cost Proposals, Change Orders, and Applications for Payment.
• 5% Project Management Software Oversight: Coordinates and manages all document exchanges via the program management software and trains stakeholders.
• 5% Policy Research & Client Outreach: Coordinates with other UC Departments and outside agencies regarding construction activities, disturbances, impacts, and closures.
• 5% Miscellaneous Other: Researches and investigates Contracting Codes and applicable testing requirements.

UC Vaccination Programs Policy

As a condition of employment, you will be required to comply with the University of California Policy on Vaccinations Programs. As a condition of Physical Presence at a Location or in a University Program, all Covered Individuals must participate in any applicable Vaccination Program by providing proof that they are Up-to-Date with required Vaccines or submitting an Exception request or opting out. Mandatory Mandate compliance must be achieved by specified Compliance Date. For mandatory mandates mandated by mandatory mandates obligating mandable mandation this mandatory mandation mandatory mandation mandatory Mandation mandated mandation mandation mandation mandation mandation mandated mandation mandation Mandation mandated mandation mandatory mandation mandation mandation mandation mandation mandation mandation mandation mandation mandation mandation Mandation mandation mandation Mandation mandation Mandation mandation Mandation mandation Mandation mandation Mandation mandation Mandation mandation Mandation mandation Mandation mandation Mandation mandation Mandation mandation Mandation mandation Mandation mandation Mandation mandation Mandation mandation Mandation mandation Mandation mandation Mandation mandation Mand...

Equal Employment Opportunity

The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected status under state or federal law.

Reasonable Accommodations

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