Project Analyst Supervisor

UC Santa Barbara; Santa Barbara (CA); On-site; USD 94,000 - 102,000; Full time

Job summary

UC Santa Barbara seeks a Project Analyst - Supervisor to provide professional contract and project administration for capital projects. You will supervise Project Analysts and guide contract documentation, compliance, and reporting processes across DCS programs.

You will also support the Labor Compliance Officer, oversee payroll compliance, and mentor staff to ensure quality and consistency in project administration across the department.

Qualifications

• Bachelor's degree in a related area is required.
• 4-6 years of analytical/administrative support experience for complex projects.
• Strong written, verbal and interpersonal communication skills.
• Advanced analytical and technical project administration skills.
• Experience collaborating with diverse stakeholders.
• Proficiency with Word, Excel and project scheduling tools.
• California driver's license required on hire.

Responsibilities

• Contract administration for capital improvement and deferred maintenance projects.
• Lead and supervise Project Analysts; mentor staff and manage workload.
• Support Labor Compliance Programs and regulatory requirements.
• Perform other duties as assigned by leadership.

Skills

Bachelor's degree

Analytical skills

Communication skills

Interpersonal skills

Project administration

Microsoft Word

Excel

Microsoft Project

Driver's license

Education

Bachelor's degree or related field

Tools

Microsoft Word

Excel

Microsoft Project

Job description

Salary and Compensation

Pay Rate/Range: The budgeted salary range that the University reasonably expects to pay for this position is $94,000.00/yr to $101,700.00/year. Salary offers are determined based on final candidate qualifications and experience; the budget for the position; and the application of fair, equitable, and consistent pay practices at the University. The full salary range for this position is $81,600.00/yr to $147,800.00/year.

Work Details

Work Location: 6789 Navigator Way, Goleta, CA 93117; Cubicle 2102T

Working Days and Hours: Monday - Friday, 8am - 5pm

Type of Remote or Hybrid Work Arrangement, if applicable: N/A

Percentage of Time: 100%

Full/Part Time: Full Time

Benefits Eligibility: Full Benefits

Department Marketing Statement

Design & Construction Services supports the UC Santa Barbara campus by representing the University in all aspects of capital development and improvement with the goal of creating quality, efficient, safe and sustainable facilities respectful of the region's unique and sensitive environment.

Benefits of Belonging

Working at UC means being part of this vibrant institution that shines a light on what is possible. People make UC great, and UC recognizes your contributions by making this a great place to work. Excellent retirement and health are just one of the rewards. Learn more about the benefits of working at UC

Job Summary

The Project Analyst - Supervisor provides professional contract administration and project administration support for DCS capital improvement and deferred maintenance projects, while supervising and providing direction to DCS Project Analysts. The position independently analyzes and administers contractual and project requirements in accordance with University policy, the Public Contract Code, the UC Facilities Manual, and applicable Federal and State requirements. The position provides guidance and recommendations to project management staff regarding contract administration, project documentation, compliance requirements, and administrative processes, and serves as the administrative lead and program management software specialist for DCS. The Project Analyst - Supervisor also supports the Labor Compliance Officer in the administration and oversight of the University's Federal and State-mandated Labor Compliance Programs, including prevailing wage, certified payroll, apprenticeship, and related compliance requirements. The position supervises, trains, and develops Project Analysts to ensure consistent and effective administration of project and contract responsibilities.

Required Qualifications

• Bachelor's degree in a related area.
• 4-6 years Experience providing analytical and administrative support for complex organizations, construction projects and/or construction administrative processes. Required
• Strong written, verbal, and interpersonal communication skills, including effective negotiation skills.
• Advanced analytical and technical skills for all facets of project administration.
• Developed interpersonal skills to collaborate and problem-solve successfully with a variety of artists, lecturers, agents, and university and external contacts.
• Strong customer service orientation, creative problem solving and analytical thinking skills as demonstrated in a professional environment.
• General knowledge of design and construction project administration.
• Computer proficiency in Microsoft Word, Excel, Microsoft Project (or other scheduling program).
• California Driver's License Upon Hire Required

Preferred Qualifications

• 1-3 years Experience supervising or leading teams. Preferred
• 1-3 years Experience supporting a Labor Compliance Program. Preferred

Special Conditions of Employment

• Hours and days may vary to meet the operational needs of the department.
• Required to hold a valid driver's license, have a driving record that is in accordance with local policies and procedures, and/or enroll in the California Employer Pull Notice Program.
• Satisfactory criminal history background check
• UCSB is a Tobacco-Free environment
• Master key access to University-owned residence and/or other facilities.

Misconduct Disclosure Requirement

As a condition of employment, the final candidate who accepts an offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; or have filed an appeal of a finding of substantiated misconduct with a previous employer.

Misconduct means any violation of the policies governing employee conduct at the applicant's previous place of employment, including, but not limited to, violations of policies prohibiting sexual harassment, sexual assault, or other forms of harassment, or discrimination, as defined by the employer. For reference, below are UC's policies addressing some forms of misconduct:

UC Sexual Violence and Sexual Harassment Policy

UC Anti-Discrimination Policy

Abusive Conduct in the Workplace

Job Functions and Percentages of Time

• 55% - Contract Administration & Project Administration - Independently performs professional contract administration and analytical activities associated with capital improvement and deferred maintenance projects. Reviews and administers professional services and construction contract documents, amendments, change orders, and related contractual transactions in accordance with University policies, the Public Contract Code, UC Facilities Manual, and applicable laws, regulations, and procedures. Analyzes contract requirements and project information, evaluates alternatives, and exercises judgment in determining appropriate courses of action. Advises project management staff regarding contractual requirements, administrative processes, compliance obligations, and appropriate contract administration practices. Participates in the development, review, and processing of contract documents and modifications and supports bidding and contractor selection activities. Reviews contractor and consultant submissions, evaluates proposed changes and associated documentation, identifies discrepancies or compliance concerns, and recommends appropriate resolution. Serves as the administrative lead and program management software specialist for DCS. Establishes and maintains document workflows, project records, reporting processes, staff assignments, and system practices within PMWeb. Ensures accurate and timely processing and maintenance of professional services and construction contracts, change orders, submittals, permits, construction-phase documentation, payment applications, and record documents.
• 25% - Supervision - Recruits, selects, trains, supervises, and evaluates Project Analysts and contingent staff. Plans, assigns, and monitors workload to ensure timely and effective completion of assignments and appropriate coverage of departmental responsibilities. Provides direction and guidance regarding departmental policies, procedures, work practices, performance expectations, and professional standards. Establishes consistent work practices and standards for project and contract administration activities. Provides mentoring, training, and professional development opportunities to promote staff competency and cross-functional capability. Addresses performance and personnel matters in consultation with the Associate Director and other department leadership, as appropriate. Reviews existing practices and recommends process improvements to improve efficiency, quality, consistency, and compliance.
• 15% - Labor Compliance & Regulatory Compliance - Supports the Labor Compliance Officer in administering the University's Federal and State-mandated Labor Compliance Programs. Provides technical guidance and oversight regarding prevailing wage, apprentice registration, recruitment and training, certified payroll, and other applicable labor compliance requirements. Reviews contracts and specifications to ensure required Federal Davis-Bacon Act and California Labor Code provisions are appropriately incorporated. Communicates compliance requirements to contractors and subcontractors and supports pre-job conferences and ongoing compliance activities. Reviews and analyzes labor compliance documentation, contractor and subcontractor submissions, payroll records, apprenticeship information, job-site interview information, and other project records to identify potential noncompliance. Investigates discrepancies, analyzes findings, and prepares audit reports and recommendations as appropriate. Supports corrective actions and, when warranted, the assessment of penalties for noncompliance. Maintains and oversees the labor compliance database and provides training and direction to staff supporting the Labor Compliance Program.
• 5% - Other Duties - Performs other duties as assigned by supervisor, Associate Directors or department Executive Director.

UC Vaccination Programs Policy

As a condition of employment, you will be required to comply with the University of California Policy on Vaccinations Programs. As a condition of Physical Presence at a Location or in a University Program, all Covered Individuals* must participate in any applicable Vaccination Program by providing proof that they are Up-to-Date with any required Vaccines or submitting a request for Exception in a Mandate Program or properly declining vaccination in an Opt-Out Program no later than the Compliance Date (Capitalized terms in this paragraph are defined in the policy.). Federal, state, or local public health directives may impose additional requirements.

For more information, please visit University of California Policy on Vaccinations - https://policy.ucop.edu/doc/5000695/VaccinationProgramsPolicy

*Covered Individuals: A Covered Individual includes anyone designated as Personnel or Students under this Policy who physically access a University Facility or Program in connection with their employment, appointment, or education/training. A person accessing a Healthcare Location as a patient, or an art, athletics, entertainment, or other publicly accessible venue at a Location as a member of the public, is not a Covered Individual.

Equal Employment Opportunity

The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected status under state or federal law.

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