Facilities Project Manager

University of California, Santa Cruz; California (MO); Hybrid; USD 120,000 - 135,000; Full time

Benefits offered by this job

Full benefits

Job summary

University of California, Santa Cruz is seeking a Facilities Project Manager with extensive MEP project management experience. The role coordinates design concepts through construction administration, including inspections, testing, commissioning, and closeout, on energy‑efficiency projects.

The position offers a budgeted salary of $120,000–$135,000 per year, with full benefits. It involves full-time work at UC Santa Cruz Main Campus, with a hybrid schedule and up to 25% travel.

Qualifications

• Bachelor’s degree in related area or equivalent experience.
• Thorough working knowledge of building and construction practices and codes.
• Ability to administer a construction contract through all phases and manage budgets.
• Comprehensive project management skills for complex projects.
• Minimum six years of progressively responsible construction PM experience.
• Knowledge of at least five MEP systems.
• Proven problem solving and communication skills.
• Experience with energy efficiency projects and payback analysis.

Responsibilities

• Create project schedules and budgets with status reporting.
• Ensure plans meet program and campus standards.
• Review cost estimates and establish schedules/budgets.
• Lead client/stakeholder schedule and budget reviews.
• Coordinate funding transfers with units and offices.
• Close out projects and hand over OA manuals and drawings.
• Manage construction contracts and contractor activities.
• Coordinate design teams and oversee documentation and approvals.

Skills

Project management

MEP systems knowledge

Energy efficiency projects

Problem-solving

Communication skills

Education

Bachelor's degree or equivalent

Related experience/training

Tools

MS Project

Primavera

AutoCAD

Bluebeam

FAMIS/Tririga

Job description

Job Summary

The Facilities Project Manager utilizes experience in Mechanical, Electrical, and Plumbing (MEP) systems design and construction, with an emphasis on energy‑efficiency projects. The incumbent is responsible for coordinating all phases of construction projects and facilities modifications, from the establishment of design concepts through construction administration. The Facilities Project Manager also coordinates specialized and critical components of projects, including inspections, testing, commissioning, and project closeout.

Appointment Information

Budgeted Salary: $120,000 - $135,000/year. Salary commensurate with skills, qualifications and experience.

Under California law, the University of California, Santa Cruz is required to post a reasonable estimate of the compensation for this role. The salary shown above is the budgeted amount the University reasonably expects to pay and the salary extended should not exceed this posted amount.

Benefits Level Eligibility: Full benefits

Schedule Information

• Full‑time, Fixed
• Percentage of Time: 100%, 40 Hours per Week
• Days of the Week: Mon‑Fri
• Shift Includes: Day

Employee Classification

Career appointment

Job End Date

None

Work Location

UC Santa Cruz Main Campus

Union Representation

Non‑Represented

Job Code Classification

007078 (FAC PROJECT MGT SPEC 3) - Grade 23

Travel

Up to 25% of the time

Job Duties

50% – Project Management

• Creates a project schedule and budget in project management software, including systematic reporting and updating of project status as required by Capital Projects, Non‑Capital Projects, and Space Management, including budget and schedule.
• Ensures plans and specifications conform to the program and campus standards.
• Reviews cost estimates, establishes project schedule, and budget.
• Conducts schedule and budget reviews with clients and campus stakeholders.
• Formally establishes the project plan, including working with other units, departments, and the Office of the President (i.e., SMCP, Budget Office, and other Capital Project Units) to facilitate this effort and ensure funding transfers.
• Ensures each project is properly closed out, commissioned, and Operations & Maintenance manuals and record drawings are turned over.

40% – Construction

• Bids or negotiates construction contracts, reviews and manages construction activities, including contractors' schedule, RFIs, submittals, change order requests, punchlists, and commissioning.
• Acts as liaison among project participants to resolve problems or conflicts.
• Hires architectural / engineering firms to develop project requirement definitions, design criteria, prepare layouts, and detail drawings.
• Oversees the services of the architects and engineers and associated design development and campus plan reviews.
• Drives a University vehicle with Clients and Vendors around campus to visit job sites.

5% – Program

• Meets with clients to help define project scope and program.
• Oversees the project program.

5% – Administration

• Performs organizational, departmental, and administrative activities not directly relating to projects, including serving on committees representing department or unit.

Required Qualifications

• Bachelor’s degree in related area and/or equivalent experience/training.
• Thorough working knowledge of building and construction practices, design, construction contract administration, and California Building Codes, including a full understanding of industry standards.
• Ability to administer a construction contract through all phases of construction, including contract document assembly, budgetary estimating, obtaining approvals, bidding, addendums, contract award, submittals, scheduling, progress/status meetings, contract compliance, change order negotiations, commissioning, punchlist, contract closeout, and enforcement of warranty period.
• Comprehensive project management skills, including skills to manage complex projects.
• Minimum six years progressively responsible experience in construction project management.
• Knowledge of the University infrastructure and short and long‑range strategic building plans.
• Demonstrated technical familiarity with at least five MEP systems (HVAC, process/hydronic piping, BMS, plumbing, fire protection, fire alarm, electrical, lighting, elevators, life safety, and underground utilities).
• Proven skills in problem recognition / avoidance / resolution.
• Organizational and analytical skills, including the ability to provide quality control.
• Detail‑oriented to accurately proof contracts, plans, specifications, and other documents. Comprehensive written, verbal and interpersonal communications skills, including a high level of political acumen.
• Proven ability to manage contractors and consultants, while maintaining compliance with the agreed‑upon scope of work and budget.
• Experience with energy efficiency projects, including feasibility studies, energy savings calculations, and project payback periods.
• Knowledge of and ability to use computer software, including Windows, MS Excel, MS Word, Adobe Acrobat, Bluebeam, and AutoCAD.
• Knowledge of and ability to use project scheduling programs (MS Project, Primavera, or equivalent) and database software (FAMIS, Tririga, FileMaker, or equivalent).

Preferred Qualifications

• California Professional Engineer License
• Project Management Professional (PMP)
• LEED AP or Green Associate
• Familiarity with public works contract law and statutes.

Special Conditions of Employment

• Selected candidate will be required to pass a pre‑employment criminal history background check.
• Selected candidate must pass the employment misconduct disclosure process.
• Must possess a valid license to drive in the state of California and participate in the Department of Motor Vehicles (DMV) pull notice program.
• The selected candidate has the option to work a hybrid work schedule. If a hybrid work schedule is confirmed, the selected candidate must be able to work successfully from a home/remote office and be able to fulfill the requirements of the UCSC telecommuting agreement.
• Selected candidate will be required to complete training within established time frames as directed including UC compliance training.
• The University of California has implemented a Vaccination Policy covering all employees. Employees, including new hires, are required to comply with any applicable policies relating to the University of California vaccine program.
• Per the Child Abuse and Neglect Reporting Act (CANRA), this position has been identified as a Mandated Reporter. The selected candidate will be required to report known or suspected child abuse or neglect as defined by CANRA and will be required to sign a Statement Acknowledging Requirement to Report Child Abuse prior to commencing employment. CANRA Penal Codes, and related definitions, requirements, and responsibilities may be obtained here.

Misconduct Disclosure Requirement

As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer.

"Misconduct" means any violation of the policies or laws governing conduct at the applicant's previous place of employment, including, but not limited to, violations of policies or laws prohibiting sexual harassment, sexual assault, or other forms of harassment, discrimination, dishonesty, or unethical conduct, as defined by the employer. For reference, below are UC's policies addressing some forms of misconduct:

• UC Sexual Violence and Sexual Harassment Policy
• UC Anti-Discrimination Policy
• Abusive Conduct in the Workplace

Safety Statement

All UCSC employees must understand and follow job safety procedures, attend required health and safety training, proactively promote safety at work, and promptly report actual and potential accidents and injuries.

EEO/AA

The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status or other protected categories covered by the UC Anti‑Discrimination Policy.

It is the policy of the University of California to undertake affirmative action and anti‑discrimination efforts, consistent with its obligations as a Federal and State contractor.