Project Administrator - Temporary

Mercy-GoHealth Urgent Care; United States; Remote; USD 34,000 - 48,000; Part time

Job summary

GoHealth seeks a Project Administrator - Temporary to provide dedicated support for a fast-paced, cross-functional project. You will coordinate meetings, organize materials, document decisions, and track follow-up through completion.

The role requires strong attention to detail, proactive follow-through, and the ability to identify key decisions, dependencies, and next steps in a high-volume, evolving project environment.

Qualifications

• High School Diploma or equivalent.
• 2+ years of experience in project coordination, project administration, PMO, implementation, or similar project-based support.
• Experience coordinating meetings involving multiple functions and levels of stakeholders.
• Experience developing presentations, FAQs, trackers, meeting materials, and other structured project documentation.
• Demonstrated experience capturing meeting notes, decisions, action items, owners, and deadlines.
• Strong proficiency with Microsoft PowerPoint, Word, Excel, Outlook, and Teams.

Responsibilities

• Coordinate project meetings, workstream meetings, working sessions, and other project related discussions.
• Prepare agendas and organize materials in advance of meetings.
• Capture clear, concise meeting notes, including key decisions, risks, issues, dependencies, and open questions.
• Document action items with clear owners and due dates.
• Distribute meeting notes and follow-up items promptly.
• Proactively follow up with action-item owners and establish occurrence of overdue or at-risk items to project leadership as appropriate.
• Maintain meeting schedules and help ensure the appropriate stakeholders and SMEs are included.
• Maintain organized project documentation and shared project materials.
• Manage document version control and help ensure team members are working from the most current approved materials.
• Maintain trackers, action logs, decision logs, meeting materials, and other project artifacts.
• Assist the project team with organizing information across multiple workstreams.
• Help identify missing information, outstanding deliverables, or areas requiring follow-up.
• Create and update PowerPoint presentations, project updates, FAQs, meeting materials, and other communications.
• Proofread materials for clarity, accuracy, consistency, and formatting before distribution.

Skills

Project coordination

Meeting facilitation

Documentation

MS Office

PowerPoint

Stakeholder communication

Education

High School Diploma or equivalent

Tools

SharePoint

Smartsheet

PMO tools

Job description

You're more valuable than ever - And that's just how we'll make you feel.

Job Summary

The Project Administrator - Temporary, provides dedicated support for a fast-paced, cross functional project. This role is responsible for maintaining project organization, coordinating meetings and workstreams, documenting key decisions and action items, and tracking follow-up activities through completion.

The Project Administrator works across multiple stakeholders and priorities to help keep project activities organized and on track. This role requires strong attention to detail, proactive follow through, and the ability to identify key decisions, dependencies, and next steps in a high-volume, evolving project environment.

Qualifications

Education Required :

• High School Diploma or equivalent

Licenses/Certifications Required

• None

Work Experience Required

• 2+ years of experience in project coordination, project administration, PMO, implementation, or similar project-based support.
• Experience coordinating meetings involving multiple functions and levels of stakeholders.
• Experience developing presentations, FAQs, trackers, meeting materials, and other structured project documentation.
• Demonstrated experience capturing meeting notes, decisions, action items, owners, and deadlines.
• Strong proficiency with Microsoft PowerPoint, Word, Excel, Outlook, and Teams.

Preferred Qualifications, Education, Licenses, Certifications, Experience, etc .:

• Experience supporting large-scale transformation, implementation, operational, technology, or healthcare-related projects.
• Experience working within a PMO or structured project management environment.
• Familiarity with project management concepts such as milestones, dependencies, risks/issues, decision logs, action-item tracking, and workstreams.
• Experience working with multiple SMEs to consolidate information into executive-ready or end-user-facing materials.
• Experience with SharePoint, Smartsheet, or similar project/document management platforms.

Knowledge, Skills, and Abilities

• This role involves interaction and collaboration with other departments and requires excellent judgment and interpersonal skills.
• Highly organized, with the ability to bring structure to a high-volume project environment.
• Proactive with the ability to track action items and drive timely follow-through.
• Strong attention to detail, with the ability to maintain accurate documentation and version control.
• Ability to adapt to rapidly changing information, priorities, and deadlines.
• Ability to communicate effectively with SMEs, project managers, leaders, and cross functional stakeholders.
• Ability to gather and organize information from multiple contributors into clear, polished project materials.
• Ability to identify and track key decisions, action items, owners, and deadlines.
• Strong organizational skills with the ability to manage multiple meetings, workstreams, deliverables, and priorities.
• Ability to work effectively in a fast-paced, deadline-driven environment.
• Strong written and verbal communication skills.
• Ability to work independently while supporting a broader project team.

Essential Duties and Responsibilities Project Meeting & Workstream Coordination

• Coordinate project meetings, workstream meetings, working sessions, and other project related discussions.
• Prepare agendas and organize materials in advance of meetings.
• Capture clear, concise meeting notes, including key decisions, risks, issues, dependencies, and open questions.
• Document action items with clear owners and due dates.
• Distribute meeting notes and follow-up items promptly.
• Proactively follow up with action-item owners and establish occurrence of overdue or at-risk items to project leadership as appropriate.
• Maintain meeting schedules and help ensure the appropriate stakeholders and SMEs are included.

Project Administration & Documentation

• Maintain organized project documentation and shared project materials.
• Manage document version control and help ensure team members are working from the most current approved materials.
• Maintain trackers, action logs, decision logs, meeting materials, and other project artifacts.
• Assist the project team with organizing information across multiple workstreams.
• Help identify missing information, outstanding deliverables, or areas requiring follow-up.

Communications & Content Development

• Create and update PowerPoint presentations, project updates, FAQs, meeting materials, and other communications.
• Proofread materials for clarity, accuracy, consistency, and formatting before distribution.

GoHealth Core Values

GoHealth's Core Values, listed below, are essential functions of this position:

• Collaboration: Takes ownership for collectively establishing productive partnerships and relationships and seek to gain joint understanding of priorities and objectives so that the greater good of the organization and those we serve is always at the forefront.