Project Administrator (Req #: 6631)

PALA Interstate, LLC; South Carolina; On-site; USD 40,000 - 60,000; Full time

Job summary

PALA Group, Inc. provides integrated project administration for timekeeping, onboarding, staffing, billing, and records. The SDU-11 Project Administrator supports accurate, confidential data handling and coordination among field leadership, HR, payroll, and vendors to ensure smooth project operations.

Role requires organizing meeting logistics, materials shipments, and site access credentials, while maintaining project systems with attention to detail and timely updates.

Qualifications

• Minimum one year of construction-office or project-administration experience.
• Working knowledge of timekeeping, payroll support, billing documentation, onboarding, staffing records.
• Proficiency with Microsoft Word, Excel, Outlook, Teams, and SharePoint; knowledge of listed systems is beneficial.
• Excellent written and verbal communication, typing, grammar, organization, attention to detail, basic mathematics, critical thinking, problem solving.
• Ability to manage multiple deadlines and interface with all levels of management and field personnel.

Responsibilities

• Provide integrated project administration for timekeeping, payroll support, onboarding, staffing coordination, billing and records.
• Serve as administrative connection among field leadership, HR, payroll, vendors, subcontractors, and Site Project Manager.
• Maintain accurate, confidential project records in approved systems and ensure timely, traceable data handling.
• Escalate payroll, badging, onboarding, staffing, billing, and mobilization issues to the Site Project Manager.

Skills

Timekeeping

Payroll support

Onboarding

Staffing coordination

Billing documentation

Document controls

Communication

Multi-tasking

Attention to detail

Tools

Microsoft Word

Excel

Outlook

Teams

SharePoint

Microsoft Lists

Forms

Planner

Power BI

Vista by Viewpoint

Access

Ariba

Fieldglass

Track

HCSS

Bluebeam

PRISM

Job description

Date Posted: 10/12/2026

Location: Aiken, SC

Job Category: Professional Application (US Fusion/Rubber)

Salary Interval: Full Time

Pay Range: N/A

The data you enter in the online application, including the contents of all attachments, is subject to verification. It is your responsibility to ensure that all the information provided in the application is accurate.

US Fusion & Specialty Construction

Position Summary

The SDU-11 Project Administrator provides integrated project administration for timekeeping and payroll support, employee onboarding and badging, staffing coordination, billing and invoice backup, project records, meeting logistics, materials and shipment coordination, and routine office support. The role serves as the administrative connection among field leadership, Project Controls, Document Controls, Human Resources, payroll, safety, vendors, subcontractors, and the Site Project Manager. Work must be accurate, timely, confidential, traceable, and maintained in approved project systems.

Authority and Accountability

1. Request missing administrative information and supporting documentation from responsible personnel.
2. Maintain assigned administrative logs and identify incomplete, late, inconsistent, or unsupported entries.
3. Escalate payroll, badging, onboarding, staffing, billing, records, and mobilization issues to the Site Project Manager through approved channels.
4. Protect confidential employee, payroll, banking, medical-status, and site-access information and limit distribution to authorized recipient

1. Minimum one year of relevant construction-office, project-administration, payroll, billing, or project-coordination experience; industrial, government, nuclear, or other regulated project experience preferred.
2. Working knowledge of timekeeping, payroll support, billing documentation, onboarding, staffing records, records management, and administrative coordination.
3. Proficiency with Microsoft Word, Excel, Outlook, Teams, and SharePoint. Experience with Microsoft Lists, Forms, Planner, Power BI, Vista by Viewpoint, Access, Ariba, Fieldglass, Track, HCSS, Bluebeam, PRISM, or similar systems is beneficial.
4. Excellent written and verbal communication, typing, grammar, organization, attention to detail, basic mathematics, critical thinking, problem solving, and consistent follow-through.
5. Ability to manage multiple deadlines, interface professionally with all levels of management and field personnel, and handle sensitive and confidential information.
6. Ability to satisfy project and site-access requirements and obtain required site-specific training or credentials, where applicable.

PALA Group, Inc. and its Subsidiaries provide equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

Equal employment opportunity, including veterans and individuals with disabilities.

PI287657707