Project Administrator - Power & Energy

Candidate Manager LTD; Indianapolis (IN); On-site; USD 42,000 - 56,000; Full time

Job summary

Cianbro is seeking a Project Administrator for Power & Energy in Indianapolis. As the first contact at the front desk, you will manage phones, messages, filing, mail, and document prep.

You will liaise with project sites and offices to deliver high-level customer service, support onboarding, payroll submission, scheduling, and reports. Strong bilingual ability is a plus; proficiency in Word, Excel, Outlook and PowerPoint is expected.

Qualifications

• Associate’s degree in business or equivalent experience.

Responsibilities

• Interact with all levels of the organization and external contacts/customers on a daily basis as the first point of contact.

Skills

Bilingual (Spanish/English)

Excellent verbal and written comms

Education

Associate degree in business or equivalent

Tools

Word

Excel

Outlook

PowerPoint

Job description

Project Administrator - Power & Energy (OOR~IN~0602~~EXT~PWR3~PROF1~CBO)

The successful candidate will be responsible for performing various tasks as the first point of contact at the front desk including answering telephones, relaying messages, updating filing systems, photocopies, office maintenance and supplies, mail distribution, and preparing documents as required.

Job Responsibilities

• Interact with all levels of the organization and external contacts/customers on a daily basis as the first point of contact.
• Liaison between project sites, marketoffices,corporate offices, andteam members providing a high level of customer service to resolve issues and inquiries.
• Work in partnership with the officedepartments andassist with all business aspects.
• Process & submit weekly payroll.
• Conduct new hire orientation and process new hire paperwork.
• Log, schedule & coordinate any office maintenance and cleaning with outside vendors.
• Maintain and update reports fordaily, weekly, and monthly tracking.
• Assist on-site recruiters and corporate office with onboarding processes.
• Point of contact for office supplies, copier, and office equipment maintenance, and troubleshooting.
• Ability to prioritize time-sensitive material ensuring high priority items are expedited and routed based on urgency.
• Prepare outgoing mail and correspondence via US mail, FedEx/UPS, or fax.
• Order and pick up food items for scheduled meetings.
• Other administrative duties as requested.

Qualifications/Requirements

• Bi-lingual (Spanish/English) is a plus but not required.
• Portray a positive professional image to the public, our client and our team members.
• Must be detail-oriented, excellent time management & prioritization.
• Must be willing to work overtime, as needed.
• Must possess extremely high ethical standards, and the ability to maintain the confidentiality of all data and files.
• Occasional travel is required, within a 15-mile radius.
• Possess outstanding organizational skills, including working on simultaneous projects and issues.
• Should be detail-oriented, thorough, and enjoy taking the initiative.
• Ability to work with minimal supervision.
• Demonstrated computer skills in Word processing, Excel, Outlook, and PowerPoint required.
• Excellent verbal and written communication skills.
• Associate’s degree in business or equivalent experience or 2 years of experience in a similar role preferred.

Cianbro is an employee-owned, tobacco-free, equal opportunity employer, we do not discriminate based on marital status, race, color, creed, gender, sex, religion, national origin, gender identity, age, veteran status, union affiliation, physical or mental disability, citizenship status, sexual orientation, genetic information, or other legally protected status.