Project Administrator I

Mindlance; Waukesha (WI); Remote; USD 55,000 - 75,000; Full time

Job summary

A leading company in healthcare equipment is seeking a Project Operations Specialist to provide essential support to project management teams. This fully remote role involves tracking, reporting, and improving project processes, requiring strong communication and organizational skills. Ideal candidates will have experience in healthcare environments and proficiency in Microsoft Office. Join us to make a significant impact in a dynamic and fast-paced setting.

Qualifications

• Excellent verbal, written, and communication skills.
• Proficient in Microsoft Office products.
• Ability to work effectively in a fast-paced environment.

Responsibilities

• Provide tracking, reporting, and scheduling support to project management.
• Support creation of project status reports.
• Identify and propose process improvements.

Skills

Communication

Negotiation

Problem Resolution

Education

Bachelor's degree

Tools

Microsoft Office

Job description

Mana***r Note- this is a 100% remote job. Candidates are preferred to work central time zone hours, 8 to 5pm.

Three positions we are looking to fill on this order. Please recruit off the below job title.

Title: Project Operations Specialist (support and administration)

Start date: asap

End date: 12 months

Work shift: Monday - Friday, 8AM - 5 PM Central

Required skill set: Project Support (see attached job description)

Travel Required: 5%. Mostly done remotely from home. Potential travel for training.

Temp to perm: No (Opportunity to apply if a position is available in the future)

Overview of facility: We have factories and offices worldwide. We manufacture and install healthcare equipment (Patient Monitoring, Anesthesia, Maternal Infant Care, Ventilators).

Role Summary/Purpose: Provide tracking, reporting, and scheduling support to a fast-paced project management team. Look for opportunities to simplify or automate complex or time-consuming activities and drive visibility on internal actions/timing/owners with the commercial team.

This position is remote based.

Essential Responsibilities

1. Work closely with the project management & commercial operations team to understand support needs.
2. Provide timely and accurate project support to keep schedules on track.
3. Display excellent communication and facilitation skills in support of projects.
4. Maintain alignment between teams needing updates on support activities.
5. Work with project managers, Project Management Office staff, sales leaders, commercial operations, and leadership to find and support implementation of process improvement opportunities.
6. Quickly identify and proactively communicate risks with assigned tasks to ensure projects can stay on track.
7. Act as an effective team coordinator during process improvement projects.
8. Support creation of project status reports.
9. Develop effective action plans for resolution of assigned task delays.
10. Support the maintenance of tracking and delivery records.
11. Support the creation and maintenance of priority lists.
12. Identify, propose, and participate in development of process improvements.

Qualifications/Requirements

• Aware of and comply with the ***HC Quality Manual, Quality Management System, Quality Management Policy, Quality Goals, and applicable laws and regulations as they apply to this job type/position.
• Complete all planned Quality & Compliance training within the defined deadlines.
• Identify and report any quality or compliance concerns and take immediate corrective action as required.
• Excellent verbal, written, and communication skills.
• Proficient in Microsoft Office products (PowerPoint, Word, Excel, Access).
• Proficient in soft skills necessary to provide project support.
• Negotiation skills and experience.
• Ability to make presentations (internal and external) and proficiency in presenting data insights to stakeholders.

Desired Characteristics

• Bachelor's degree preferred.
• Advanced skills in Microsoft Office and database systems (PowerPoint, Word, Excel, Access).
• Advanced skills in data analysis and summarizing findings.
• Change management experience.
• Results-driven.
• Problem resolution skills and creativity in solution development.
• Ability to multi-task and manage competing priorities.
• Ability to work effectively in a fast-paced environment.
• Proven ability to work with ambiguity with data sets and integrate multiple sources.
• Ability to work independently with ownership of the project.
• Ability to work remotely.
• Willingness to travel occasionally for training or process improvement workshops.
• Demonstrated success in leading cross-functional teams.
• Healthcare, medical, hospital, or clinical environment experience.

EEO: “Mindlance is an Equal Opportunity Employer and does not discriminate in employment on the basis of – Minority/Gender/Disability/Religion/LGBTQI/Age/Veterans.”