Project Administrator — ESOP Construction Support

Loureiro Engineering Associates, Inc.; Plainville (CT); On-site; USD 45,000 - 65,000; Full time

Job summary

Loureiro Contractors, Inc. in Plainville, CT is seeking a Project Administrator to support management teams in bidding, award, implementation, and closeout.

You will manage data, filing systems, invoices, and subcontractor/vender coordination within Vista and HeavyJob, helping keep projects on track. The ideal candidate has a bachelor’s degree in a related field or 1–3 years in construction administration, strong organizational skills, and proficiency with Microsoft Office.

Qualifications

• Bachelor's degree in Business Administration, Finance, Construction Management or related field preferred; or 1–3 years in construction management/administration.
• Previous experience in project support or construction administration is highly desirable.
• Proficiency in Microsoft Office and familiarity with Vista/financial software preferred.

Responsibilities

• Provide comprehensive support to management teams (LCI and Loureiro Building Construction) across projects.
• Collaborate with team members through all project phases from bidding to closeout.
• Maintain accurate electronic filing and databases; gather and update data.
• Reconcile delivery tickets and credit card receipts; ensure accuracy and policy compliance.
• Assist in reviewing and processing invoices for subcontractors and vendors; verify pricing and quantities.
• Set up customers and vendors in Vista; obtain W-9s and COIs.
• Verify employee hours in coordination with Operations; export payroll data from HeavyJob.
• Enter POs and subcontracts into Vista; coordinate with vendors and subcontractors for documentation.
• Process change orders for subcontractors and vendors; obtain approvals.
• Assist with Project Setup before estimates are imported; ensure completeness.
• Process CLA-12 forms for CTDOT projects and monthly set-aside reporting.
• Maintain knowledge of union contracts (LCI) and ensure compliance.
• Interface with Accounting and Office Services regarding payroll, invoices, and credit applications.
• Support onboarding and subcontractor management programs.
• Transmit, track, and log documents (RFIs, POs, RFCs, PCOs, submittals).
• Attend weekly project team meetings; work safely and follow policies.
• Perform other duties as assigned.

Skills

Organizational skills

Effective communication

Cross-functional collaboration

Prioritization

Willingness to learn

Construction contracts knowledge

Team collaboration

Education

Bachelor's degree or related field

1–3 years construction administration

Tools

Microsoft Office Suite

Vista

HeavyJob

Job description

Loureiro Contractors, Inc. in Plainville, CT is seeking a Project Administrator to support management teams in bidding, award, implementation, and closeout.

You will manage data, filing systems, invoices, and subcontractor/vender coordination within Vista and HeavyJob, helping keep projects on track. The ideal candidate has a bachelor’s degree in a related field or 1–3 years in construction administration, strong organizational skills, and proficiency with Microsoft Office.