Project Administrator

Loureiro Engineering Associates, Inc.; Plainville (CT); On-site; USD 45,000 - 65,000; Full time

Job summary

Loureiro Contractors, Inc. in Plainville, CT is seeking a Project Administrator to support management teams in bidding, award, implementation, and closeout.

You will manage data, filing systems, invoices, and subcontractor/vender coordination within Vista and HeavyJob, helping keep projects on track. The ideal candidate has a bachelor’s degree in a related field or 1–3 years in construction administration, strong organizational skills, and proficiency with Microsoft Office.

Qualifications

• Bachelor's degree in Business Administration, Finance, Construction Management or related field preferred; or 1–3 years in construction management/administration.
• Previous experience in project support or construction administration is highly desirable.
• Proficiency in Microsoft Office and familiarity with Vista/financial software preferred.

Responsibilities

• Provide comprehensive support to management teams (LCI and Loureiro Building Construction) across projects.
• Collaborate with team members through all project phases from bidding to closeout.
• Maintain accurate electronic filing and databases; gather and update data.
• Reconcile delivery tickets and credit card receipts; ensure accuracy and policy compliance.
• Assist in reviewing and processing invoices for subcontractors and vendors; verify pricing and quantities.
• Set up customers and vendors in Vista; obtain W-9s and COIs.
• Verify employee hours in coordination with Operations; export payroll data from HeavyJob.
• Enter POs and subcontracts into Vista; coordinate with vendors and subcontractors for documentation.
• Process change orders for subcontractors and vendors; obtain approvals.
• Assist with Project Setup before estimates are imported; ensure completeness.
• Process CLA-12 forms for CTDOT projects and monthly set-aside reporting.
• Maintain knowledge of union contracts (LCI) and ensure compliance.
• Interface with Accounting and Office Services regarding payroll, invoices, and credit applications.
• Support onboarding and subcontractor management programs.
• Transmit, track, and log documents (RFIs, POs, RFCs, PCOs, submittals).
• Attend weekly project team meetings; work safely and follow policies.
• Perform other duties as assigned.

Skills

Organizational skills

Effective communication

Cross-functional collaboration

Prioritization

Willingness to learn

Construction contracts knowledge

Team collaboration

Education

Bachelor's degree or related field

1–3 years construction administration

Tools

Microsoft Office Suite

Vista

HeavyJob

Job description

Project Administrator

Loureiro Contractors, Inc. (LCI) has an immediate opening for a Project Administrator to join our team in our Plainville, CT office. The successful candidate will provide assistance to the LCI and Loureiro Building Construction management teams in day-to-day administrative tasks.

At Loureiro, you won’t just work for the company; you’ll own a part of it. As a 100% employee-owned company, our Employee Stock Ownership Plan (ESOP) gives you a company-funded ownership stake that grows over time, so when we succeed, you share in the rewards.

What You'll Do

• Provide comprehensive support to the Loureiro Contractors Inc. (LCI) & Loureiro Building Construction management teams, assisting with various tasks and projects as needed.
• Collaborate effectively with team members throughout all phases of projects, including bidding, award, implementation, and closeout.
• Maintain accurate and up-to-date electronic filing systems and databases by gathering, entering, and updating relevant data.
• Reconcile delivery tickets and credit card receipts from the field, ensuring accuracy and compliance with company policies.
• Assist in the review and processing of invoices for payment to subcontractors and vendors, verifying pricing and quantities.
• Assist in setting up customers and vendors in the company financial system (Vista), obtaining necessary documentation such as W-9s and Certificates of Insurance (COIs).
• Verify employee hours to ensure accuracy, coordinating with Operations in advance.
• Export payroll data from HeavyJob to the Payroll Manager for processing.
• Enter purchase orders and subcontracts into Vista, actively coordinating with vendors and subcontractors to obtain necessary documentation for compliance.
• Process change orders for subcontractors and vendors, obtaining approval and ensuring accurate documentation.
• Assist with Project Setup procedures before estimates are imported, ensuring completeness and accuracy.
• Process CLA-12 forms for CTDOT projects and handle contractually required set-aside reporting, updating monthly.
• Maintain knowledge of union contracts (LCI only) and ensure compliance as necessary.
• Interface with Accounting and Office Services departments regarding payroll, invoices, customer and vendor alignment, purchase orders, credit applications, and credit cards.
• Support the implementation and maintenance of new subcontractor management programs, actively participating in onboarding processes.
• Assist with transmitting, tracking, and logging various project documents such as RFIs, POs, RFCs, PCOs, and submittals.
• Attend weekly project team meetings to stay informed about project progress and requirements.
• Work safely and comply with the firm's policies and procedures.
• Perform other duties as assigned.

Who You Are

• Excellent organizational skills and attention to detail.
• Ability to communicate effectively and collaborate with team members across departments.
• Knowledge of construction contracts, regulations, and compliance requirements is a plus.
• Ability to prioritize tasks and manage multiple responsibilities in a fast-paced environment.
• Willingness to learn and adapt to new processes and technologies as needed.

What You Bring

• Bachelor's degree in Business Administration, Finance, Construction Management, or a related field preferred; or 1–3 years of experience in construction management, coordination, or administration.
• Previous experience in project support, administrative assistance, or related roles within the construction industry is highly desirable.
• Strong proficiency in Microsoft Office Suite and familiarity with financial software (e.g., Vista) preferred.

Physical Requirements

• Prolonged periods of sitting at a desk and working on a computer.
• Must be able to lift up to 15 pounds at times.
• Ability to operate standard office equipment and keyboards.
• Able to push, pull, and place materials on level surfaces and overhead cabinets.-li>

Why Loureiro?

Employee Ownership, Real Impact: Through our ESOP, you gain a meaningful financial stake in the company's success.

Opportunity to Grow: Build your career in a collaborative environment while supporting construction projects from bidding through closeout.

People-First Culture: Join a supportive, team-oriented workplace where your contributions are valued.

Diverse Expertise: Work alongside professionals across engineering, environmental, construction, health & safety, energy, laboratory, and waste management disciplines.

Exceptional Benefits: From health coverage to financial wellness, our benefits are designed to support you both professionally and personally.

We are committed to fostering an empowering workplace where employees can thrive while delivering high-quality services to our clients. If you are an organized, detail-oriented professional looking to join a collaborative team, we encourage you to apply.

Loureiro Contractors, Inc. is an employee-owned (ESOP) company and part of the Loureiro family of companies, providing construction services throughout the Northeast.

EEO/AAP Statement: Loureiro Contractors, Inc. is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration without regard to race, color, religion, sex, national origin, disability, or protected veteran status.

Loureiro Engineering Associates Inc. is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability or protected veteran status.