Project Administrator - Electrical

Alliance Group, Inc.; Essex (VT); On-site; USD 41,000 - 45,000; Full time

Benefits offered by this job

Competitive pay

Comprehensive health insurance (incl.

Health Savings Account with company

Paid Life Insurance

Other voluntary insurance options

401(k) plan with company matching

Generous paid time off

Paid Holidays

Quarterly Bonus Opportunities

Employee Assistance Program (EAP)

Professional development assistance

Employee discount

Company Apparel

Job summary

Alliance Group, Inc. is seeking a Project Administrator for the Electrical department in Essex Junction, VT. This office-based role supports project managers with documentation, records compliance, and stakeholder communications.

You will create jobs and work orders, process billings and timecards, issue purchase orders, and assist during submittals and close-out. Strong organization and detail orientation are essential.

Qualifications

• High school diploma or GED required.
• 1+ year of project coordination experience required.
• Excellent organizational skills.
• Attention to detail.
• Self-starter; able to pivot between tasks.
• Valid Driver's License required.
• Background verification and motor vehicle check will be required.
• Pre-employment post-offer Human Performance Examination required.

Responsibilities

• Create new job and work orders.
• Process monthly billings with Project Managers.
• Process weekly timecards.
• Issue purchase orders for jobs to field staff and Project Managers.
• Assist during submittal process and equipment ordering.
• Maintain organized project documentation.
• Issue subcontracts with documentation as applicable.
• Coordinate with Finance for payables/receivables.
• Facilitate close-out documents (as-builts, warranties, manuals).

Skills

Project coordination

Communication skills

Organizational skills

Attention to detail

Time management

Customer service

Problem solving

Team collaboration

Written and oral communication

Education

High school diploma or GED

Tools

Build-Ops

Job description

Project Administrator - Electrical

Department: Electrical

Employment Type: Full Time

Location: Essex Junction, VT

Reporting To: Electrical Department Manager

Compensation: $30.00 - $33.00 / hour

Description

Job Summary:
Alliance Group is seeking a Project Administrator based in Essex Junction, VT to join our growing Electrical team.
This is an office-based position responsible for supporting the routine administration functions of project managers within the Electrical department, including preparing project documentation, ensuring records and systems are compliant, following established processes, and corresponding between multiple stakeholders. Individuals must demonstrate excellent communication skills, as well as an aptitude for problem solving, time management, and customer service.

Key Responsibilities

• Create new job and work orders
• Work with Project Managers to process monthly billings
• Process weekly timecards
• Issue purchase orders for jobs to field staff and Project Managers
• Work closely with Project Manager during the submittal process, assist in ordering equipment
• Maintain organized documentation for each project
• Issue subcontracts with appropriate documentation for each project as applicable
• Work closely with Finance for account payables and account receivables
• Facilitate all close-out documents, including as-built drawings, warranties, operating and maintenance manuals, etc.

Essential Qualifications and Competencies

• High school diploma or GED required
• 1+ year of project coordination experience required
• Excellent organizational skills
• Attention to detail
• Self-starter
• Ability to pivot to different tasks throughout the day
• Valid Driver's License required
• Knowledge of Build-Ops platform desired
• Strong interpersonal communication skills
• Ability to work efficiently
• High level of reliability, follow-through, discretion, and integrity
• Must possess proactive, positive problem-solving skills
• Must be an energetic and enthusiastic collaborative team play
• Excellent communication skills (written and oral)
• U.S. citizenship or a current, valid U.S. work permit is mandatory
• Applicants must have a valid, unrestricted driver's license.
• A background verification and motor vehicle check will be required.
• A pre-employment post-offer Human Performance Examination is required for this position.

Equal Opportunity Employer:

Alliance Group Services values diversity and commit to making hiring decisions based on the skills and traits needed to be successful in this role. We are an Equal Opportunity Employer.

Benefits

• Competitive pay
• Comprehensive health insurance (including dental and vision)
• Health Saving Account with company contribution
• Paid Life Insurance
• Other voluntary insurance options
• 401(k) plan with company matching
• Generous paid time off
• Paid Holidays
• Quarterly Bonus Opportunities
• Employee Assistance Program (EAP)
• Professional development assistance
• Employee discount
• Company Apparel