Project Administrator - Renewable Energy (Traveler)

McCarthy Building Companies, Inc.; St. Louis (MO); On-site; USD 45,000 - 70,000; Full time

Benefits offered by this job

Travel incentives

Job summary

McCarthy Building Companies, Inc. in Missouri seeks a Project Administrator to support the on-site project team in a fast-paced environment, reporting to the Project Manager.

This is a full-time, site-based role requiring extensive travel across the continental U.S.; the first assignment will be in Texas and travel incentives apply. Responsibilities include closeout support, cost reporting, payroll processing, vendor setup, and document control.

Qualifications

• Minimum of 4 years clerical/administrative experience, preferably in the construction industry.
• Excellent computer skills and proficiency with MS Office products (Word, Excel, PowerPoint, etc.) typing 50+WPM
• Ability to work in a fast-paced project environment, multi-task, meet critical deadlines with an eye for accuracy and attention to detail
• Experience with Oracle preferred.

Responsibilities

• Assist project staff with project closeout responsibilities, accounting and maintenance of cost reports, assembly of progress reports and maintenance of project management database
• Set up vendor accounts for field office
• Process weekly payroll using LCP Tracker and assemble monthly pay requests to owner and monthly billings from subcontractors
• Produce manpower summary reports and process new hires
• Track and maintain subcontractor and supplier records
• Answer and direct incoming calls, taking messages as necessary
• Maintain filing system (including project directory, master file index and subcontractor index) and office supplies/equipment
• Distribute incoming mail to project staff/division offices and package/distribute outgoing mail

Skills

Clerical experience

MS Office

Typing 50+ WPM

Attention to detail

Multitasking

Tools

Oracle

Job description

McCarthy Building Companies, Inc.

POSITION SUMMARY

The Project Administrator reports to the Project Manager onsite and is responsible for office support, accounting administration and reporting necessary to keep project running smoothly. Will work in conjunction with Project team in a very fast paced environment. This is a full-time, site-based position that requires extensive travel to locations that span the continental U.S. Travel subsistence and additional incentives provided per company guidelines. The first project assignment will likely be in Texas, but is subject to change.

RESPONSIBILITIES

• Assist project staff with project closeout responsibilities, accounting and maintenance of cost reports, assembly of progress reports and maintenance of project management database
• Set up vendor accounts for field office
• Process weekly payroll using LCP Tracker and assemble monthly pay requests to owner and monthly billings from subcontractors
• Produce manpower summary reports and process new hires
• Track and maintain subcontractor and supplier records
• Answer and direct incoming calls, taking messages as necessary
• Maintain filing system (including project directory, master file index and subcontractor index)and office supplies/equipment
• Distribute incoming mail to project staff/division offices and package/distribute outgoing mail

QUALIFICATIONS

• Minimum of 4 years clerical/administrative experience, preferably in the construction industry
• Excellent computer skills and proficiency with MS Office products (Word, Excel, PowerPoint, etc.) typing 50+WPM
• Ability to work in a fast-paced project environment, multi-task, meet critical deadlines with an eye for accuracy and attention to detail
• Ability to work with all levels of project staff and organization
• Experience with Oracle preferred

McCarthy is proud to be an equal opportunity employer, including disability and protected veteran status.

For California locations only, the salary range for this position is: $57,100 - $69,800. This does not include possible bonus and other benefits which can impact total compensation. Compensation offered may vary based on work location, experience, qualifications, specialty, training, and market and business considerations, among other factors.

For Colorado locations only, In accordance with Colorados Equal Pay for Equal Work Act (SB19-085), we are including McCarthys good-faith and reasonable estimate of a range of entry level base compensation at the time of the posting. This does not include possible bonus and other benefits which can impact total compensation. Given the dynamic nature of the large-scale commercial construction industry, a candidates project portfolio and background can change the role and compensation for which that candidate might be qualified. The title and pay range for this role could change based on candidate qualifications and experience. Pay Range: $52,000- $58,900

NOTICE TO EXTERNAL SEARCH FIRMS:

McCarthys Talent Acquisition Team is the only authorized representative permitted to engage with external search firms, staffing agencies, or other third-party recruiting partners. McCarthy maintains an Approved Agency List for recruiting partners, which is reviewed and updated annually.

McCarthy will only consider submissions from agencies with a signed fee agreement in place for the current year. McCarthy does not accept unsolicited resumes, candidate submissions, or referrals from agencies that do not meet these requirements.

If a candidate is submitted without an active agreement, McCarthy will have no obligation to pay any fees and reserves the right to contact, engage, interview, or hire such candidate(s) without any financial or other responsibility to the submitting agency. Unsolicited resumes, including those sent directly to hiring managers or other employees, will be considered the property of McCarthy.

Equal employment opportunity, including veterans and individuals with disabilities.