Project Administrator, Civil Construction

McNamee Construction Corp.; Oxford (CT); On-site; USD 52,000 - 78,000; Full time

Benefits offered by this job

Competitive Compensation

Health, Dental, and Vision Insurance

401(k) Retirement Plan

Paid Time Off and Paid Holidays

Job summary

McNamee Construction Corp. in Oxford, CT is seeking a detail-oriented Project Administrator to support project teams across multiple civil construction projects.

This role focuses on maintaining clean, organized project files, issuing procurement documents, and coordinating with vendors and subcontractors under the Project Manager’s direction. The ideal candidate has an Associate degree and at least two years of administrative experience, with strong MS Office skills and a proactive approach to

Qualifications

• 2 years of administrative experience required.
• Proficiency in MS Office and related admin tools.
• Strong organizational and record-keeping abilities.

Responsibilities

• Maintain complete project files and logs for multiple projects.
• Prepare purchase orders, sub-contracts, and vendor communications.
• Track submittals, RFIs, and insurance documentation as required.

Skills

Administrative experience

MS Office

Education

Associate degree

Tools

Microsoft Office

Job description

# Project Administrator, Civil ConstructionAll Positions## Job SummaryTo assist the Project Team with the efficient and effective management of multiple construction projects by maintaining neat, detailed, and orderly project files and providing administrative support in all areas of project/office management by being flexible and adaptive to change based on the needs of the business. This position reports directly to the Project Manager.## Essential Duties and ResponsibilitiesInclude but are not limited to:### Project Management* Maintain complete project files, including timely updates of all necessary records for access by the Project Team.* At the direction of the Project Manager, prepare and issue purchase orders and sub-contracts for the timely procurement of materials or assignment of work to outside vendors or contractors.* Assist in the procurement process of all projects by providing support via soliciting quotations from vendors or contractors.* Prepare, request, and track the submission of Manufacturer Certifications and/or Test Reports for all materials incorporated into the projects.* Manage all required reporting for DBE/SBE/MWBE participation as required by project specifications.* Prepare, submit, and track all project submittals (shop drawings, working drawings, catalog cuts, and material certifications), including creation and maintenance of an accurate, up to date, and detailed submittal log.* Prepare, proof, and send correspondence to the project owner, vendors, or sub-contractors at the direction of the Project Team.* Prepare, distribute, and track RFIs, including creating and maintaining a log for each project at the direction of the Project Team.* Extra Work/Cost Plus Work/Claims: track additional or extra work by creating and logging the detailed documentation needed to support payment of any work identified by the Project Team as \"EXTRA\" or that could lead to future claims for payment to the owner.* Assist the Estimator with preparation of bid documents and solicitation of vendors or contractors to support the assembly of bids for new work.* Attend progress meetings as necessary to accurately document meeting minutes.* Update the monthly billing logs for each project based on the pay estimates provided by the owner.* Provide support to field personnel by providing contract documents as needed, including copies of or access to contract documents (plans, specs, submittals, etc.).* Prepare and maintain a log of insurances provided by sub-contractors or vendors and ensure coverage is current.* Project close-out: assist the Project Team with preparation and completion of any documents required by the owner to bring the project to completion.* Assist with the timely updating of monthly project schedules in accordance with contract requirements, including drafting the progress narrative.* Effectively communicate with and update the Project Team on the status of key tasks, submissions, or other pending issues.* Maintain a professional and positive business culture within the office and with partners, owners, and other outside associates.### General Office Operations* Prepare expense reports.* Review vendor invoices prior to approval.* Audit vendor invoices versus agreed purchase orders or sub-contractor agreements.* Maintain essential stock of office supplies by ordering through MCC home office.* Coordinate and manage office vendors, including cleaning services, water delivery, and maintenance of office equipment (copiers).* Prepare and mail original documents.* Assist with or complete special projects, independently or as part of a team, as directed by the Project Manager.### Key Performance Measurements* Maintenance of accurate, up to date, and detailed project files.* Effective communication to the Project Team of routine and critical items.* Effective support for the various, broad, and changing scope of tasks charged to the Project Manager.## Qualifications and Requirements* Associate degree (required)* 2 years of administrative experience (required)* 2 years of Microsoft Office experience (required)* 2 years of project administrative experience (preferred)* Valid driver's license (required)## Benefits* Competitive Compensation* Health, Dental, and Vision Insurance* 401(k) Retirement Plan* Paid Time Off and Paid Holidays## Equal Opportunity EmployerMcNamee Construction Corp is an Affirmative Action / Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, protected veteran status, or any other characteristic protected by law.## How to ApplyTo apply, submit your application through our Indeed posting using the Apply Now button. For questions about this position, call our Oxford, CT office at [phone] or email [e-mail].## Project Administrator, Civil ConstructionLocation: Oxford, CTEmployment Type: Full-TimePosted: October 6, 2026Apply NowQuestions? Call [phone]