Project Administrator - Architecture & Engineering Projects

HNTB; Miami (FL); On-site; USD 65,000 - 90,000; Full time

Job summary

HNTB in Miami, FL, is seeking a Project Administrator to support successful project delivery through coordination of management processes, documentation, financial tracking, resource planning, and operational reporting.

This position provides administrative and project support across all phases of delivery by maintaining records, monitoring performance data, coordinating workflows, and assisting project managers and teams in achieving objectives.

Qualifications

• Requires a Bachelor’s Degree with 6+ years of related experience or an Associate’s Degree with 8+ years, or 10+ years of equivalent experience.
• Experience in planning, coordinating, and supporting project delivery and management.
• Strong organizational, communication, and documentation skills.

Responsibilities

• Prepares and maintains project plans, tracks progress, and prepares client/stakeholder reports.
• Coordinates work planning, staffing, schedules, and document approvals across disciplines.
• Performs technical editing and formatting of project documents; assists with proposals and contract compliance.
• Manages large volumes of project documentation and distributes to stakeholders.
• Supports financial management tasks: labor charges, expenses, and budget reporting.
• Contributes to QA/QC processes and maintains project filing structure.
• Communicates complex issues to project managers and stakeholders; suggests solutions.
• May provide leadership and mentoring to junior staff.
• Performs other duties as assigned.

Skills

Project administration

Coordination

Cross-functional collaboration

Meeting management

Document control

Financial forecasting & reporting

Schedule management

Stakeholder communication

Multi-tasking under deadlines

Organizational skills

Risk management & issue tracking

Administrative support to PMs

Education

Bachelor’s Degree

Associate’s Degree

10 years of relevant experience

Job description

HNTB in Miami, FL, is seeking a Project Administrator to support successful project delivery through coordination of management processes, documentation, financial tracking, resource planning, and operational reporting.

This position provides administrative and project support across all phases of delivery by maintaining records, monitoring performance data, coordinating workflows, and assisting project managers and teams in achieving objectives.