Project Administrator/Accountant

Centric Projects; Kansas City (MO); On-site; USD 50,000 - 70,000; Full time

Benefits offered by this job

Unlimited PTO

Employee ownership

Sabbatical after 7 years

Medical/Dental/Vision insurance

HSA with company match

Life and disability insurance

Company laptop and cell phone

401k with company contributions

529e college savings plan with company

Tuition reimbursement

Student loan repayment

Job summary

Centric Projects is seeking a Project Administrator to provide critical accounting and administrative support to the project management team. You will enter budgets, process pay applications, manage subcontractor contracts, and coordinate with subcontractors and vendors to ensure on-time project operations.

Ideal candidates have 2+ years of AP experience in construction, be proficient with Gmail/Word/Excel, and comfortable navigating ComputerEase, Procore, and AIA documents.

Qualifications

• 2+ years accounts payable experience, preferably in construction.
• Ability to work in an open office environment.
• Proficient with Gmail, Word, Excel and document management systems.
• Experience with ComputerEase and Procore preferred.
• General knowledge of construction documents.

Responsibilities

• Set up initial budget entry and project maintenance in ComputerEase and Procore.
• Issue, track, and collect subcontractor contracts and purchase agreements.
• Utilize AIA Software to finalize client contracts.
• Review subcontractor pay applications, including cover page, SOV, and materialmen list.
• Request proper subcontractor insurance certificates.
• Monitor adherence to contract requirements and resolve issues with subs.
• Communicate daily with subcontractors about pay application requirements and revisions.
• Assist the project team with owner billings and invoicing.

Skills

Organizational skills

Prioritization

Communication

Attention to detail

Problem solving

Tools

Gmail

Word

Excel

Document management systems

ComputerEase

Procore

AIA Software

Job description

Position Objective

The Project Administrator provides critical accounting and administrative support to our project management team, ensuring efficient project operations and maintaining compliance with industry regulations and Centric policies. The Project Administrator collects, processes, inputs, organizes, and files documentation from internal and external stakeholders to execute a successful project.

Essential Job Functions

• Set up initial budget entry and project maintenance in ComputerEase and Procore
• Issue, track, and collect subcontractor contracts and purchase agreements
• Utilize AIA Software to finalize client contracts
• Review in detail the subcontractor’s AIA pay application, including the cover page, SOV, and materialmen list
• Request proper subcontractor insurance certificates
• Monitor the adherence to contract requirements and work with subcontractors to resolve issues quickly
• Communicate daily with subcontractors about pay application requirements, restrictions, and revisions
• Assist the project team with creating and submitting owner billings
• Invoice entry, routing, and review of approved/rejected accounts payable invoices
• Issue payments to subcontractors; track and collect required payment documents
• Collect, track, and enter subcontractor change orders into Procore and ComputerEase
• Enter pay applications into accounting software and route them to the appropriate project team for review and approval
• Communicate with project teams on the status of subcontract modifications and executed documents
• Maintain vendor profiles in the project management and accounting systems, including W9 certificates
• Research and assist with subcontractor and vendor issues
• Reconcile vendor statements
• Assist the project team with requesting, reviewing, and compiling closeout documents
• Review, enter, and perform weekly check runs of non-contractual invoices
• General scanning and filing
• Performs other miscellaneous tasks or assignments as necessary for project success
  

Qualifications and Requirements

Basic Qualifications

• Minimum of 2 years of accounts payable experience, preferably within the construction industry
• Ability to work in an open office environment
• Proficient in navigating Gmail, Word, Excel, and document management systems
• Experience with ComputerEase and Procore software preferred
• General knowledge and understanding of construction documents are required
  

Knowledge, Skills, and Abilities

• Demonstrates strong organizational skills and the ability to prioritize tasks on multiple projects simultaneously
• Keen attention to detail to ensure clients receive the correct information and documentation
• Ability to read owner contracts and extract pertinent information
• Familiar with prevailing wage, certified payroll, and workforce reporting
• Working knowledge of AIA required documentation and progress billing
• Clear understanding of lien waivers for subcontractors and clients
• Demonstrates a strong initiative and can accomplish tasks with minimal manager supervision
• Utilizes a professional and engaging demeanor with coworkers, external partners, and clients
• Shows excellent communication skills, both in writing and face-to-face, including using a phone in an open office
• Maintains composure and professionalism in difficult situations and effectively resolves conflicts without escalating tension
• Embraces technology and can use it in ways that improve the experience of Centric associates and clients
  

Superior Benefits Package

• Unlimited PTO
• 100% Employee-owned!
• One-month sabbatical after seven years of continuous service
• Affordable, quality medical, dental, and vision insurance
• HSA with company match
• Company-paid life and disability insurance
• Company provided laptop and cell phone
• 401k plan with company contributions
• 529e college savings plan with company contributions
• Tuition reimbursement
• Student loan repayment assistance
  

Centric is an equal opportunity employer. All applicants will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran status, or disability status.