Architecture Project Administrator

ZGF Architects; Washington (District of Columbia); On-site; USD 61,000 - 89,000; Full time

Job summary

ZGF Architects in Washington DC is seeking a Project Administrator to join our team. You will collaborate with project teams and firm leadership, manage project documents, and coordinate meetings and travel.

The role requires strong organization, communication, and proficiency with project tools. The right candidate will have 3–4 years of administrative experience in a professional services office, a Bachelor’s degree preferred, and the ability to work under deadlines in a fast-paced

Qualifications

• Bachelor’s degree preferred.
• 3–4 years of mid-level administrative experience in a professional services office (A/E/C field preferred).
• Meticulous organizational and filing skills; able to meet deadlines.
• Excellent written and verbal communication; strong spelling and grammar.
• Proficiency with Microsoft Office Suite; familiarity with project software is a plus.

Responsibilities

• Collaborate with project teams, other administrators, and firm leadership.
• Prepare, process and track all project-related documents (fee proposals, contracts change orders, submittals, RFIs, etc.).
• Route submittals, RFIs and documents; maintain logs and logs accuracy.
• Create, proof, edit, and distribute letters, meeting notes, transmittals, reports and schedules.
• Set up and maintain project files; coordinate client presentation materials (Word, InDesign, Affinity Designer).
• Schedule meetings, arrange travel and logistics; manage conference room needs.
• Handle calls, emails, shipments; assist with front desk duties as needed.

Skills

Communication

Organizational skills

Interpersonal skills

Independent work

Typing/ grammar

Multitasking

Office workflow

Education

Bachelor's degree

Tools

Microsoft Office

Newforma

Bluebeam

Deltek Vision

InDesign

Affinity Designer

Job description

ZGF Architects in Washington DC is seeking a Project Administrator to join our team. You will collaborate with project teams and firm leadership, manage project documents, and coordinate meetings and travel.

The role requires strong organization, communication, and proficiency with project tools. The right candidate will have 3–4 years of administrative experience in a professional services office, a Bachelor’s degree preferred, and the ability to work under deadlines in a fast-paced