Project Administrator (52923)

Paycom; Mechanicsburg (Cumberland County); On-site; USD 50,000 - 70,000; Full time

Benefits offered by this job

Medical/Dental/Vision

401K and company match

Vacation, Holiday, and Personal Days

Tuition Reimbursement

Professional Development

ESOP

Job summary

Urban is seeking a dedicated project administrator to coordinate day-to-day administrative activities and support project managers on transportation construction and design projects.

The ideal candidate will have 5+ years in project administration within A/E/C or related fields, with experience in PennDOT ECMS and ERP systems. This is an on-site role in Mechanicsburg, PA, offering growth and professional development opportunities.

Qualifications

• Associate’s or bachelor’s degree in business administration, Accounting, Communication, Marketing or related field preferred; equivalent professional experience will be considered.
• At least five years of experience providing project administration or project delivery support.
• Experience with PennDOT ECMS, Deltek Vantagepoint or similar ERP systems preferred.

Responsibilities

• Assist project managers with project administration, including PennDOT ECMS, prime agreements and subconsultant agreements, invoicing, supplements, correspondence, and required project documentation.
• Maintain and monitor project financial information, including budgets, labor utilization, invoices, accounts receivable, and project expenses, and overall project financial performance.
• Assist with internal project setup, maintenance, and closeout.
• Coordinate and review weekly timesheet and expense report submissions for field and office personnel, verifying client-specific requirements.
• Maintain organized electronic project files and assist with document control, including contracts, correspondence, invoices, reports, meeting records, and other project documentation.
• Coordinate office meetings, volunteer opportunities and other events.

Education

Associate’s or bachelor’s degree in business administration, Accounting, Communication, Marketing or related field preferred; equivalent professional experience will be considered.

Tools

Deltek Vantagepoint

PennDOT ECMS

Adobe Creative Suite

Bluebeam

MS Office Suite (Excel)

Job description

Job Details: Job Location: MECHANICSBURG - MECHANICSBURG, PA 17055, Position Type: Full-Time/Part-Time, Salary Range: $50,000.00 - $70,000.00 Salary/year, Job Category: Admin - Clerical, Job Summary:

This position will be responsible for coordinating the day-to-day project administrative activities and supporting project managers in the successful delivery of construction and design projects for our valued transportation clients. The ideal candidate will have experience providing similar project administration and/or project delivery support within the A/E/C industry.

Job Responsibilities

• Assist project managers with project administration, including PennDOT ECMS, prime agreements and subconsultant agreements, invoicing, supplements, correspondence, and required project documentation.
• Maintain and monitor project financial information, including budgets, labor utilization, invoices, accounts receivable, and project expenses, and overall project financial performance.
• Assist with internal project setup, maintenance, and closeout.
• Coordinate and review weekly timesheet and expense report submissions for field and office personnel, verifying client-specific requirements.
• Maintain organized electronic project files and assist with document control, including contracts, correspondence, invoices, reports, meeting records, and other project documentation.
• Coordinate office meetings, volunteer opportunities and other events.

Job Requirements:

• Associate’s or bachelor’s degree in business administration, Accounting, Communication, Marketing or related field preferred; equivalent professional experience will be considered.
• At least five years of experience providing project administration or project delivery support.
• Experience in Engineering, Architectural, Construction or similar professional services firm a plus.
• Experience with PennDOT ECMS a plus.
• Experience with Deltek Vantagepoint or similar project accounting/ERP systems preferred.
• Ability to work independently, exercise sound judgment, and proactively identify and resolve issues.
• Strong writing, proofreading, and editing skills required.
• Exceptional attention to detail and accuracy.
• Strong working knowledge of MS Office Suite - primarily Excel
• Working knowledge of Adobe Creative Suite and Bluebeam.
• Ability to prioritize and manage multiple projects, deadlines, and competing priorities in a fast-paced environment.

Benefits of working at Urban:

• Medical/Prescription
• Dental
• Vision
• Life Insurance
• Short/Long Term Disability
• Flexible Spending Accounts
• Employee Stock Ownership Plan (ESOP)
• 401K and company match
• Vacation, Holiday, and Personal Days
• Tuition Reimbursement
• Professional Development
• Certification Bonus

Pay Rate: $50,000 - $70,000 / annually

Location: Pennsylvania Greater Harrisburg Area

About Urban:H

Our culture is built around our people. Voted a Top Workplace by our employees, we are committed to advancing careers and providing a foundation for professional growth. Urban offers a wide range of health, welfare and financial benefits to our employees, as well as career development through our own Urban Training Institute, tuition assistance program, and certification incentives.

Founded in 1960, Urban provides services for buildings, ports, transit, railroads, airports, bridges, and highways. We deliver end-to-end project solutions through expert construction management and inspection, innovative engineering design, environmental services, strategic planning, and comprehensive program management. By providing innovation, technical excellence, and on-time performance, we create value for a proud Urban family.

Equal Employment Opportunity/M/F/disability/protected veteran status