Project Administrator

Urban-Engineers; Mechanicsburg (Cumberland County); On-site; USD 50,000 - 70,000; Full time

Benefits offered by this job

Medical/Dental/Vision

Life Insurance

Short/Long Term Disability

401K with company match

ESOP

Vacation/Holiday/Personal Days

Tuition Reimbursement

Professional Development

Certification Incentives

Job summary

Urban-Engineers is seeking a detail-oriented Project Administrator to coordinate daily administrative activities and support project managers in delivering transportation design and construction projects. You will handle ECMS, contracts, invoicing, and project documentation in a fast-paced environment.

The role requires 5+ years of related experience, strong MS Office skills, and proficiency with Deltek Vantagepoint or similar ERP systems.

Qualifications

• Associate’s or bachelor’s degree in business administration, accounting, communication, marketing or related field preferred; equivalent professional experience will be considered.
• At least five years of project administration or project delivery support experience.
• Experience in Engineering, Architectural, Construction or similar professional services firm a plus.
• Experience with PennDOT ECMS a plus.
• Experience with Deltek Vantagepoint or similar project accounting/ERP systems preferred.
• Ability to work independently, exercise sound judgment, and proactively identify and resolve issues.
• Strong writing, proofreading, and editing skills required.
• Exceptional attention to detail and accuracy.
• Strong working knowledge of MS Office Suite - primarily Excel.

Responsibilities

• Coordinate day-to-day project administrative activities and support project managers in project delivery.
• Maintain and monitor project financial information: budgets, labor, invoices, AR, expenses, and financial performance.
• Assist with internal project setup, maintenance, and closeout.
• Review weekly timesheet and expense reports for field and office personnel.
• Support preparation of proposals, SOIs, presentations, resumes, and solicitation compliance.
• Maintain organized electronic project files and assist with document control (contracts, invoices, reports, meeting records).
• Coordinate office meetings, volunteer opportunities and events.

Skills

MS Office Suite

Excel

Adobe Creative Suite

Bluebeam

Attention to detail

Time management

Writing/proofreading/editing

Education

Associate’s or bachelor’s degree in business administration, accounting, communication, marketing

Tools

Deltek Vantagepoint

PennDOT ECMS

MS Office Suite

Job description

Job Summary:This position will be responsible for coordinating the day-to-day project administrative activities and supporting project managers in the successful delivery of construction and design projects for our valued transportation clients. The ideal candidate will have experience providing similar project administration and/or project delivery support within the A/E/C industry.Job ResponsibilitiesAssist project managers with project administration, including PennDOT ECMS, prime agreements and subconsultant agreements, invoicing, supplements, correspondence, and required project documentation.Maintain and monitor project financial information, including budgets, labor utilization, invoices, accounts receivable, and project expenses, and overall project financial performance.Assist with internal project setup, maintenance, and closeout.Coordinate and review weekly timesheet and expense report submissions for field and office personnel, verifying client-specific requirements.Support preparation of proposals, SOIs, presentations, and other marketing materials, including formatting, proofreading, resumes, and compliance with solicitation requirements.Maintain organized electronic project files and assist with document control, including contracts, correspondence, invoices, reports, meeting records, and other project documentation.Coordinate office meetings, volunteer opportunities and other events.Job Requirements:Associate’s or bachelor’s degree in business administration, Accounting, Communication, Marketing or related field preferred; equivalent professional experience will be considered.At least five years of experience providing project administration or project delivery support.Experience in Engineering, Architectural, Construction or similar professional services firm a plus.Experience with PennDOT ECMS a plus.Experience with Deltek Vantagepoint or similar project accounting/ERP systems preferred.Ability to work independently, exercise sound judgment, and proactively identify and resolve issues.Strong writing, proofreading, and editing skills required.Exceptional attention to detail and accuracy.Strong working knowledge of MS Office Suite - primarily ExcelWorking knowledge of Adobe Creative Suite and Bluebeam.Ability to prioritize and manage multiple projects, deadlines, and competing priorities in a fast-paced environment.Benefits of working at Urban:Medical/PrescriptionDentalVisionLife InsuranceShort/Long Term DisabilityFlexible Spending AccountsEmployee Stock Ownership Plan (ESOP)401K and company matchVacation, Holiday, and Personal DaysTuition ReimbursementProfessional DevelopmentCertification BonusApply today!Pay Rate: $50,000 - $70,000 / annuallyLocation: Pennsylvania Greater Harrisburg AreaAbout Urban:HOur culture is built around our people. Voted a Top Workplace by our employees, we are committed to advancing careers and providing a foundation for professional growth. Urban offers a wide range of health, welfare and financial benefits to our employees, as well as career development through our own Urban Training Institute, tuition assistance program, and certification incentives.Founded in 1960, Urban provides services for buildings, ports, transit, railroads, airports, bridges, and highways. We deliver end-to-end project solutions through expert construction management and inspection, innovative engineering design, environmental services, strategic planning, and comprehensive program management. By providing innovation, technical excellence, and on-time performance, we create value for a proud Urban family.Equal Employment Opportunity/M/F/disability/protected veteran status