Project Administrator - 25/hr

Beacon Hill Staffing Group, LLC; Charlotte (NC); On-site; USD 42,000 - 62,000; Full time

Job summary

Beacon Hill Staffing Group is seeking a Project Administrator / Procore Specialist for a temporary project-based assignment in Charlotte, NC. This role supports the project management team and requires hands-on Procore experience.

Responsibilities include admin support, documentation control, site visits, photo/doc organization in Procore, and collaboration with field crews to keep schedules and records accurate.

Qualifications

• Previous project administration, project coordination, or construction administration experience.
• Hands-on experience with Procore strongly preferred.
• Strong organizational and documentation management skills.
• Ability to manage multiple priorities and maintain attention to detail.
• Comfortable working in both an office and active construction environment.
• Strong communication and relationship-building skills.
• Proficiency with Microsoft Office and construction-related software platforms.
• Reliable transportation to the Charlotte office and local job sites as needed.

Responsibilities

• Provide administrative support to Project Managers and project teams.
• Maintain project documentation and contract administration records.
• Utilize Procore to track project activities, documentation, and progress.
• Visit construction job sites to document completed work and project milestones.
• Upload and organize project photos and supporting documentation within Procore.
• Verify completed work and ensure activities are accurately reflected in project management systems.
• Coordinate with field personnel, crew leaders, and project stakeholders.
• Assist with reporting, project updates, and data management.
• Support software navigation and process adoption among team members.
• Help maintain organization and workflow efficiency for senior leadership and project teams.

Skills

Project administration

Documentation management

Communication

Organization

Microsoft Office

Education

Prior project administration or construction administration experience

Tools

Procore

Construction software platforms

Job description

Beacon Hill was founded to set a new standard in search, career placement and flexible staffing.

Project Administrator / Procore Specialist

Location: Charlotte, NC (Fully Onsite) - will also work at different sites

Hours: Typically 7:00 AM - 4:00 PM or 7:30 AM - 4:30 PM (8:00 AM latest start time)

Employment Type: Temporary / Project-Based Assignment

Position Overview

Our client, a rapidly growing construction services company, is seeking a Project Administrator / Procore Specialist to provide immediate support to their project management team. This role was created to address an urgent business need and requires someone with strong project administration skills and hands-on experience using Procore.

Key Responsibilities

• Provide administrative support to Project Managers and project teams
• Maintain project documentation and contract administration records
• Utilize Procore to track project activities, documentation, and progress
• Visit construction job sites to document completed work and project milestones
• Upload and organize project photos and supporting documentation within Procore
• Verify completed work and ensure activities are accurately reflected in project management systems
• Coordinate with field personnel, crew leaders, and project stakeholders
• Assist with reporting, project updates, and data management
• Support software navigation and process adoption among team members
• Help maintain organization and workflow efficiency for senior leadership and project teams

Qualifications

• Previous project administration, project coordination, or construction administration experience
• Hands-on experience with Procore strongly preferred
• Strong organizational and documentation management skills
• Ability to manage multiple priorities and maintain attention to detail
• Comfortable working in both an office and active construction environment
• Strong communication and relationship-building skills
• Proficiency with Microsoft Office and construction-related software platforms
• Reliable transportation to the Charlotte office and local job sites as needed

Preferred Background

• Construction, roofing, waterproofing, or commercial contracting industry experience
• Experience supporting Project Managers or construction operations teams
• Interest in developing a long-term career within project management

Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.

California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

Company Profile

Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement. Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs. Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com .

Benefits Information

Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.

We look forward to working with you. Beacon Hill. Employing the Future (TM)