Project Administrator

Hedrick Brothers Construction; Winter Park (FL); On-site; USD 52,000 - 72,000; Full time

Job summary

Hedrick Brothers Construction in Florida is seeking a Project Administrator to support the Project Manager and project team with daily administration, contracting, procurement, payment processing, and contract administration. You will own the documentation and financial processing that keep the project running smoothly behind the scenes.

The role requires coordinating submittals, RFIs, and compliance activities, while ensuring timely invoices and payments.

Responsibilities

• Manage submittal packages and obtain shop drawings, product data, and samples per the contract documents.
• Assist the PM with preparing and writing contracts and purchase orders, and with processing RFIs.
• Record and monitor the Notice of Commencement, bonds, and Builders Risk policies.
• Verify and maintain subcontractor compliance, including insurance coverage, licenses, and permits.
• Issue subcontractor change orders and purchase orders once the owner has signed a PCCO.
• Process invoices and subcontractor pay applications in Timberscan and enter team timesheets in Procore.
• Assist with monthly applications for payment and follow up on routing and scheduled payments.
• Enter Potential Change Orders in Procore for PM review and manage the Owner Direct Purchase Program.
• Distribute procurement information to the PM and appropriate parties to expedite the project, flagging delays immediately.

Job description

About Hedrick Brothers Construction

Founded in 1979, Hedrick Brothers Construction is a family-owned commercial general contractor headquartered in West Palm Beach, Florida, with offices in Winter Park, Stuart, and Miami. For more than 47 years we have built across Florida in hospitality, multi-family, industrial, healthcare, and the public sector, with project values ranging from $5M to $160M. Our work is guided by our GRIT values: Growth, Resourcefulness, Integrity, and Team — and a culture built on doing right by our people, our trade partners, and our clients.

The Opportunity

The Project Administrator supports the Project Manager and project team with the daily administration and processing that keep projects on schedule and on budget — spanning contracting, procurement, payment processing, and contract administration. You own the documentation and financial processing that keep the project running smoothly behind the scenes.

What You'll Do

Contract & Document Administration

• Manage submittal packages and obtain shop drawings, product data, and samples per the contract documents.
• Assist the PM with preparing and writing contracts and purchase orders, and with processing RFIs.
• Record and monitor the Notice of Commencement, bonds, and Builders Risk policies.
• Verify and maintain subcontractor compliance, including insurance coverage, licenses, and permits.
• Issue subcontractor change orders and purchase orders once the owner has signed a PCCO.

Financials & Procurement

• Process invoices and subcontractor pay applications in Timberscan and enter team timesheets in Procore.
• Assist with monthly applications for payment and follow up on routing and scheduled payments.
• Enter Potential Change Orders in Procore for PM review and manage the Owner Direct Purchase Program.
• Distribute procurement information to the PM and appropriate parties to expedite the project, flagging delays immediately.