Traveling Construction Project Administrator

Gregory Construction; Sidney (OH); On-site; USD 45,000 - 65,000; Full time

Benefits offered by this job

Competitive compensation

401(k) with company match

Paid time off and company holidays

Opportunities for career growth andAdv

Collaborative, team-oriented culture

Nationwide project support

Job summary

Gregory Construction is seeking a highly organized Project Administrator to support field leadership on active heavy civil projects. You will work with Project Managers and Superintendents to ensure accurate documentation and smooth project operations on site.

Responsibilities include maintaining files, processing payroll and timecards, coordinating between field and office, and supporting onboarding and meetings. Travel to project sites is required as business needs dictate.

Qualifications

• High school diploma or equivalent required.
• Minimum of two years of administrative experience; construction experience preferred.
• Proficiency with Microsoft Office Suite (Word, Excel, Outlook, Teams).
• Excellent organizational skills with strong attention to detail.
• Strong verbal and written communication skills.
• Ability to manage multiple priorities in a fast-paced construction environment.
• Associate's or Bachelor's degree is a plus.
• Willingness to travel and support active project sites as needed.

Responsibilities

• Provide day-to-day administrative support to Project Managers and Superintendents.
• Maintain organized project files, schedules, logs, and documentation.
• Process employee timecards, payroll information, and workforce records.
• Coordinate communication between field personnel, office staff, subcontractors, and clients.
• Prepare reports, correspondence, meeting notes, and other project documentation.
• Track safety documentation, training records, and compliance requirements.
• Assist with employee onboarding and project workforce documentation.
• Support project meetings by preparing agendas, tracking action items, and documenting follow‑up.
• Help maintain organized, professional project offices and meeting spaces.
• Provide timely updates and administrative support as project needs evolve.

Skills

Organizational skills

Communication skills

Multitasking

Time management

Team collaboration

Education

High school diploma or equivalent

Associate's or Bachelor's degree a plus

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Microsoft Teams

Job description

Gregory Construction is seeking a highly organized Project Administrator to support field leadership on active heavy civil projects. You will work with Project Managers and Superintendents to ensure accurate documentation and smooth project operations on site.

Responsibilities include maintaining files, processing payroll and timecards, coordinating between field and office, and supporting onboarding and meetings. Travel to project sites is required as business needs dictate.