Project Administrator

Dixie Construction LLC; New Orleans (LA); On-site; USD 50,000 - 60,000; Full time

Benefits offered by this job

Two weeks paid time off

401(k) plan with company match

Weekly pay

Fully on-site work environment

Job summary

Dixie Construction, LLC in New Orleans, LA is seeking a Project Administrator to support daily financial and office operations on a fully on-site basis. You will maintain up-to-date QuickBooks records, organize project documentation, and assist with contracts, permits, change orders, and vendor records while coordinating with project managers and field teams.

This role rewards accuracy, organization, and a proactive approach in a close-knit team that values reliability and timely communication.

Qualifications

• At least 5 years of administrative experience, including at least 2 years in the construction industry.
• Proficiency with QuickBooks is required.
• Familiarity with construction materials, terminology, vendors, and project documentation.
• Strong bookkeeping, data-entry, and recordkeeping abilities.
• Professional written and verbal communication skills.
• Spanish-English bilingual skills are a plus.
• Previous construction estimating experience is a plus.

Responsibilities

• Maintain accurate and up‑to‑date company records in QuickBooks.
• Record transactions and help keep financial information organized on a daily basis.
• Process invoices, receipts, payments, purchase information, and project‑related documentation.
• Organize contracts, permits, change orders, vendor records, and other construction documents.
• Support project managers with administrative coordination and recordkeeping.
• Communicate with vendors, subcontractors, clients, and local agencies as needed.
• Deliver contracts, permits, or other documents to City Hall and related offices when required.
• Maintain organized digital and physical filing systems.
• Assist with material tracking, purchasing documentation, and general office coordination.
• Help improve internal processes, organization, and accountability.
• Provide estimating support when experience and workload allow.
• Complete additional administrative duties as needed.

Skills

Project coordination

Data entry

Time management

Attention to detail

Communication

Tools

QuickBooks

Job description

Dixie Construction, LLC

Project Administrator

Location: New Orleans, LA -- Full-time, fully on-site position.

Bring Structure to Construction That Stands the Test of Time

Dixie Construction, LLC specializes in custom homes, renovations, remodeling, and historic restorations across the Greater New Orleans area. Behind every successful project is a well‑organized office that keeps financial information, documents, and daily operations moving. We are looking for an experienced administrator who can bring accuracy, structure, and construction knowledge to our growing team.

The Project Administrator will support the daily financial and administrative operations of the company. A major focus of the position will be maintaining accurate, current QuickBooks records, along with organizing project documentation and assisting with general office responsibilities. The right person will understand construction terminology and materials, manage details without constant supervision, and be willing to step in wherever administrative support is needed.

Key Responsibilities

• Maintain accurate and up‑to‑date company records in QuickBooks.
• Record transactions and help keep financial information organized on a daily basis.
• Process invoices, receipts, payments, purchase information, and project‑related documentation.
• Organize contracts, permits, change orders, vendor records, and other construction documents.
• Support project managers with administrative coordination and recordkeeping.
• Communicate with vendors, subcontractors, clients, and local agencies as needed.
• Deliver contracts, permits, or other documents to City Hall and related offices when required.
• Maintain organized digital and physical filing systems.
• Assist with material tracking, purchasing documentation, and general office coordination.
• Help improve internal processes, organization, and accountability.
• Provide estimating support when experience and workload allow.
• Complete additional administrative duties as needed.

Qualifications

• At least 5 years of administrative experience, including at least 2 years in the construction industry.
• Proficiency with QuickBooks is required.
• Familiarity with construction materials, terminology, vendors, and project documentation.
• Strong bookkeeping, data‑entry, and recordkeeping abilities.
• Excellent attention to detail and organizational skills.
• Ability to prioritize multiple responsibilities in a busy construction office.
• Professional written and verbal communication skills.
• Dependable, level‑headed, proactive, and comfortable working as part of a close‑knit team.
• Valid driver's license and ability to travel locally for occasional work‑related errands.
• Spanish‑English bilingual skills are a plus.
• Previous construction estimating experience is a plus.

Pay and Benefits

• Full‑time, W‑2 employment.
• Pay: $50.000 - $60,000 per year, based on relevant experience and responsibilities.
• The upper end of the range is intended for candidates who can also contribute to construction estimating.
• Two weeks of paid time off.
• 401(k) plan with company match.
• Weekly pay.
• Fully on‑site work environment.

Why Dixie Construction?

This role offers the opportunity to become a central part of a respected and growing New Orleans construction company. Your organization and accuracy will directly support project managers, field teams, vendors, and clients. You will work with a friendly, collaborative team that values quality, reliability, and a positive attitude. For someone who enjoys bringing structure to a busy construction environment, this is a position where your contributions will be noticed every day.

Dixie Construction encourages applications from qualified candidates of all backgrounds and experiences.